U.S.
Department of Labor
Employment
& Training Administration
|
|
ATTACHMENTS SENIOR COMMUNITY SERVICE
EMPLOYMENT PROGRAM Instructions
for Completion of the Grant Application Package Contents: I. Introduction to the
Grant Application Package II. Technical Proposal
Instructions III. Budget Information
Instructions IV. Standard Forms
SF-424 and SF-424A V. Assurances and
Certifications VI. General Special
Clauses VII. Authorized
Positions and Funding VIII. Federal Contacts
for State Grantees Employment and Training
Administration United States Department
of Labor Division of Older Worker
Programs
2003 ATTACHMENT I INTRODUCTION
TO THE GRANT APPLICATION PACKAGE General Requirements In this section we describe the basic instructions
and procedures for preparing an application for the State SCSEP grants for
Program Year (PY) 2003 (beginning July 1, 2003). The required components of a complete grant package are as
follows: (1) A
Project Narrative or Technical Proposal (2) An Application for Federal Assistance,
Standard Form (SF) 424 (1 original and 2 signed copies) (3) A Budget (the SF-424A form), with a Detailed
Budget Breakout (4) Assurances and
Certifications (5) Special
Conditions and Clauses (6) Attachments (a) Recent Audit Report (b) Corrective Action Plan (if applicable) Submission
Requirements for all
SCSEP Applicants except those Covered by a Unified State Plan: Submit Standard Form (SF) 424 Only ·
The State-Designated Single Point of Contact (SPOC). It is advisable to check with the SPOC before
sending the SF-424. Some States do not
require clearance of SCSEP projects, while others may require multiple copies. Submit
Complete Grant Application ·
State Agencies on Aging.
Applicants that are not State Agencies on Aging (SAoAs) must submit a
copy of the grant application to their SAoA. Comments from the SAoA on the
grant application should be sent to the applicant and to DOWP prior to July 1. This requirement for consultation is
intended to foster cooperation, coordination, and exchange of information. ·
Area Agencies on Aging.
Applicants planning to operate a project in the service area of an Area
Agency on Aging (AAoA) must provide the appropriate AAoA with a copy of their
grant application. Comments from the AAoA
should be provided to the applicant, and the applicant should send a copy to
DOWP. ·
The Division of Older Worker Programs.
Applicants must submit a completed and signed grant application package,
including copies of any comments received, to DOWP by the date specified in the
announcement. Submission
Reqirements for SCSEP Applicants covered by a Unified State Plan Applicants covered
by a Unified State Plan must modify any such agreement to include the
requirements detailed in this grant package. Technical Proposal and Budget There are two main parts to the completed
application – a project narrative and a proposed project budget: Part I. Project Narrative. The Project Narrative outlines the
applicant’s Technical Proposal. In this part, the applicant describes
the objectives and needs that the proposed project will meet; the results and
benefits expected; the program approach; the geographic areas to be served; and
the administrative mechanisms to be used.
The SCSEP Project Narrative must be prepared and the program operated in
accordance with Title V of the Older Americans Act, the SCSEP Regulations at 20
CFR Part 641 and the administrative guidance provided in Older Worker
Bulletins. Part II. Proposed Project Budget. The budget should be prepared using the SF-424A. Other formats which contain the same
information are also acceptable. In
addition, all applicants must include a detailed budget breakout with their
grant application packages. Administrative costs are limited to 13.5 per cent
under the 2000 Amendments to the Older Americans Act at section 502(c)(3). The
limit may be raised to 15 per cent of the Federal share if it can be justified.
Such requests should be based on the legislative provisions of the 2000 Amendments
to the Older Americans Act as delineated at
section 502(c)(3). Detailed requirements for
completing Parts I and II of the grant application are presented in Attachments
II and III below. ATTACHMENT II TECHNICAL
PROPOSAL INSTRUCTIONS This Attachment II contains detailed instructions
for the completion of a project narrative.
PLEASE READ EACH SECTION OF THE NARRATIVE INSTRUCTIONS CAREFULLY. NOTE: New Federal regulations are being developed
to implement the 2000 Amendments to the Older Americans Act. When final, they may change reporting and/or
other requirements. Applicants must
abide by the requirements that are in place at the time the grants are
awarded. Note, however, that the
requirements, including the regulations, may be revised during the grant
period. Grantees will be responsible
for adhering to any revisions that go into effect during the grant period,
including, but not limited to, final regulations. Format The text of the project narrative should be
double-spaced with one-inch margins at the
top,
bottom, right and left sides. Pages
should be numbered. The use of
graphs, maps and tables is permitted.
In addition to using the required section headings, applicants are
encouraged to use brief topic headings for paragraphs in the text. The title, "PART I – PROJECT NARRATIVE"
should be centered and the section headings and subheadings should be entered
at the left-hand margin. Number all narrative pages and properly label
attachments or enclosures. Content Content guidelines for the project narrative are
discussed in the following five sections.
The content must be concise and relevant. Avoid direct reiteration of statutory or regulatory
requirements. The grant application
must provide an explanation of the proposed project. Section 1 – State Senior Employment Services Coordination
Plan Applicants must describe briefly how
this grant application supports the State Senior Services Coordination Plan. (See
Section 503, Title V of the OAA, amended in 2000.) Section 2 – Technical Approach This section requires information about the
operations of the proposed project and the methods and procedures the applicant
will use to implement them. This
section must consist of three subsections, each is discussed separately below. A. Plan of Action. Provide a
description of each project function or activity. Applicants must provide adequate descriptions for the reviewer to
ascertain how the applicant will implement the project. The following
activities must be discussed separately: (1) Recruitment and selection of participants. Indicate the methods and resources that will
be used to recruit project participants.
Indicate how eligibility will be determined and documented. Please read the following guidelines
carefully. According to section 516(2) of the OAA, only those
individuals who are at least 55 years of age and a member of a family with an
income 125 per cent or less of the poverty guidelines are eligible to receive
SCSEP services. Priority is to be given
to “minority, limited English-speaking, and Indian eligible individuals, and
eligible individuals who have the greatest economic need, at least in
proportion to their numbers in the State and take into consideration their
rates of poverty and unemployment,” and to persons who are over the age of 60. In addition, the Jobs for Veterans Act of November
2002 established priority for veterans in all Department of Labor “qualified”
job training programs. As defined at
section 2(a)(2)(C) of the JVA, which amends 38 U.S.C. 4215, SCSEP meets the
qualifying criteria as a “program or service that is a workforce development
program targeted to specific groups.” Persons
covered by this requirement are defined at section 2(a)(1) of the statute 38
U.S.C. 4215(a)(1) as follows:
The veterans’ priority requirements must also be
integrated with the special consideration preferences delineated at section
502(b)(1)(M) of the OAA. These
preferences apply, to the extent feasible, to the following individuals: (1) those who have incomes below the poverty
level; (2) those who have poor employment prospects; and (3) those who have the
greatest social and/or economic need and who are eligible minorities, limited
English speakers, or Indians. In
applying these preferences, grantees are not expected to find such participants;
but rather when faced with enrolling several individuals, preference should be
given to the individual with these characteristics. If no individual possesses the preference characteristics, then
the enrollment must still be based on the age and veteran priorities. We
offer the following examples to demonstrate the practical application of the
requirements of both statutes. The
examples are divided by age group, in descending order of priority:
(2) Continued Eligibility for Enrollment in
the SCSEP. All sponsors are required to recertify the
income of each participant at least once each program year. Indicate the schedule for certifying
participants and action, if any, to be taken on behalf of those found to be
ineligible. Indicate where eligibility
records will be maintained. See OW
Bulletins 95-5 and 96-5. (Bulletin 98-31 will be rescinded.) Please note that the $500 income exclusion
is not permitted under the 2000 Amendments. (3) Physical Examinations. Describe the arrangements that will be made to offer initial physical examinations
and annual physical examinations to participants. These examinations are a service to participants -- a fringe
benefit of participation -- and are not to be used as an eligibility criterion.
Providing the results of the
examination to the grantee is optional for the participant. If provided, they should not be included in
the participant file. They should be
maintained in a secure file to maintain confidentiality. Participants are not required to have an
examination, but there should be documentation of an offer to provide an
examination. If through their own
efforts participants obtain a medical examination or if they have just had one,
this will meet the intent of the requirement.
Grantees are required to offer annual physical examinations to participants. If a participant waives the exam this fact
should be documented. Please see OW
Bulletin No. 97-34 for more details. (4) Orientation.
Describe participant and host agency orientation procedures. The description should include mention of participant
and agency responsibilities, permissible political activities, grievance
procedures, etc. (5) Assessment. Describe
procedures for assessing the job aptitudes, job readiness, and job preferences
of participants, as well as their potential for transition into unsubsidized
employment. Training and supportive
service needs of participants should also be addressed as part of this assessment,
which must be administered upon enrollment and at least once each year
thereafter. The assessment must also
be considered in the formation of each participant’s Individual Employment Program
(IEP). (6) Individual Employability Plan (IEP). Describe how the assessment will be used to
develop the participant’s IEP – a plan that includes an employment goal and an
appropriate reasonable sequence of services for the participant based on the assessment. The participant must be an active partner in
the development of the IEP. The IEP
should be reviewed and updated at least once every 12-month period. More successful projects generally update
the IEP more frequently – i.e., on a continuing or as-needed basis. (7) Placement into Subsidized Employment. Describe how participants will be placed into
subsidized employment. Include such
factors as: (a) Types of community service activities that will
be emphasized in assigning participants to subsidized jobs and how they were
chosen (b) Methods used to match participants with
subsidized jobs (c) Extent to which participants will be placed in
work assignments involving the administration of the project itself (d) Types of host agencies to be used and the
procedures and criteria for selecting work assignments (e) Average number of hours in participant work
weeks (f) Average participant wage rate (g) Participant fringe benefits (if offered) (h) Procedures for assuring participants are given
adequate work site supervision. (8) Training during community service employment
and for other employment. Describe the training that
will be provided to participants. Training must be related to the participant
assessment and to the IEP. It may be related to the SCSEP job duties, or it may
be developmental (i.e., the skills developed will enhance the participant's
unsubsidized employment opportunities).
Grantees are reminded that, without a waiver, the number of paid hours
of allowable training is limited to 500 hours. Under the
2000 Amendments to the Older Americans Act, 502(e) private sector set-a-side is
no longer authorized from general SCSEP funds, and grantees are not permitted
to use their community service funding for these private sector projects. In order to compensate, grantees should
consider other ways to provide participant training. Creative approaches to participant training can be accomplished
within the regulatory requirements.
Classroom training, lectures, seminars and individual instruction singularly
and in combination with other activities are allowable. Job search and job club activities are
allowable in combination with other activities. Although the availability of SCSEP training funds is limited because
of limitations on the basic cost categories, at least 10% of the Federal SCSEP funding
can be used for training. NOTE: A separate Older
Worker Bulletin on creative training is being developed and will be released
soon. (9) Supportive services. Describe the supportive services – designed
to help participants get and keep an unsubsidized job – that will be provided
to participants. Identify the source(s)
of these services. (10) Participant transportation. If applicable, describe the arrangements
that will be made to provide transportation assistance to participants. Define the reimbursement rate for
transportation. (Transportation
expenditures should be for the purpose of providing a benefit to participants;
they are not to be used to support other programs or services.) (11) Placement into unsubsidized
employment. Describe the steps that
will be taken to move or place participants into unsubsidized employment. Include the cooperative measures that will
be taken with the Workforce Investment Act and One-Stop career centers. Under the current regulations, follow-up is
required at 30-, 90-, and 180-day (6-month) intervals in order to satisfy
program standards. Please tell us how this
follow-up will be done and who will do it. Grantees that were unable to place the
number of participants that equals at least 20 per cent of their annual
authorized positions into unsubsidized employment in the prior year (2002) must
submit a plan of action for addressing the goal in the forthcoming year, which
will be made part of the special clauses for such grantee. If an applicant has already exceeded the goal
for the current year, a corrective action plan is not required. (12) Maximum Duration of Enrollment. Maximum
duration of enrollment is an optional provision of the regulations and, as
such, sponsors may elect not to exercise this option. For those grantees who wish to exercise this
option, please refer to OW Bulletin No. 96-12.
Describe the efforts taken to ensure that this option is applied
equitably and uniformly. What will be
the specified time limitation under this option? Describe efforts to ensure that participant rights are
safeguarded. (13) Individual Employability Plan-Related
Terminations. Termination of a participant
based on his/her IEP is an optional provision of the regulations. Because of that, grantees may elect not
to exercise this option. For those
grantees wishing to exercise this option, please refer to OW Bulletin No.
96-11. Describe efforts to provide
adequate notification of this option to participants. Indicate the relationship between this option and the IEP. Describe efforts to ensure that this policy
is applied equitably and uniformly.
Define the kinds of referrals and number that must be refused in order to implement the IEP-related termination. Indicate situations that would exempt the participant
from this policy. Describe how the
grievance procedures will be related to the IEP related terminations, including
corrective action letters and documentation.
(14) Participant Complaint Resolution. Describe fully the system of due process
that will be used in cases where an adverse action is contemplated against a participant
or in cases where an applicant for enrollment wishes to dispute an unfavorable
determination of eligibility. Attach an
example of the written explanation of the due process system that is given to
each participant. (15) Over-Enrollment. Describe the utilization of participants
when there is over-enrollment, and the anticipated number of participants that could
be employed above the number of authorized positions. Describe how participants will be notified of their short-term
status, and how the short-term status of participants will be identified in participant
records. Because of possible changes in
national grantees, it is conceivable that some temporary participants will lose
their SCSEP positions. Because of that,
state grantees are encouraged to enroll such participants if they have the
capability to do so. (16) Maintenance of Effort. Describe steps to be taken to ensure
compliance with the Maintenance of Effort provision. The maintenance strategy “will result in an increase in
employment opportunities which would otherwise be available; will not result in
the displacement of currently employed workers (including partial displacement,
such as a reduction in the hours of non-overtime work or wages or employment
benefits; and will not impair existing contracts or result in the substitution
of Federal funds for other funds in connection with work that would otherwise
be performed; will not employ or continue to employ any eligible individual to
perform work the same or substantially the same as that performed by any other
person who is on layoff.” See OAA
Amendments Sections 502 (b)(1)(F) and 501(b)(1)(G). B. Performance
Goals. Specify: (1) The number of authorized community service
employment positions under the program (2) The number of unsubsidized placements to
achieve at least a 20% rate during the funding period (3) The number of participants to be served during
the program year The Department will negotiate the performance goals
to be achieved by grantees during the program year. The goals and their results will be posted on the SCSEP website. As a result of the new regulations, we anticipate
that new performance measures will become effective beginning in Program Year
2004. Grantees will be advised of
changes and will be asked to collect data on additional performance measures
during the PY 2003 grant period. The
addition of new performance measures will impact the collection of information
and the use of staff resources, both in terms of program operations and data
collection. Implementation of new
measures will result in the need to train states and subgrantees. Please be advised that ETA plans to provide
some software system assistance to smooth the transition to new reporting
requirements. C. New
Performance Standards. Describe plans for implementing the new performance
standards and new reporting requirements in PY 2004. Describe how existing staff resources will be augmented to meet
the increased data collection and reporting needs. D. Equitable
Distribution. Section 508 of the 2000 Amendments to the
OAA provides that States must submit an Equitable Distribution Report at the
beginning of each fiscal year, or October 1 of each year. The report must include the names and
geographic locations of all projects assisted under this program and are
carried out in the State. It must also
indicate funding amount allocated to each project. According to section 508 of the 2000
Amendments to the OAA, Equitable Distribution Reports are due at the beginning
of each fiscal year, or October 1.
Although States are required to submit an Equitable Distribution report
by October 1, 2003, we encourage States to begin using the data as soon as
available and to work with the national grantees that will be providing
services in their States beginning on July 1, 2003. As a result, describe current slot imbalances and the steps your organization is proposing to
correct such inequities in conjunction with other selected SCSEP grantees. (Please
see OWB 03-03.) NOTE: We are working with
the Census Bureau to obtain 2000 Census data for a variety of demographic
factors cited in the 2000 Amendments to the OAA. We are hopeful that the county-by-county distribution information
of persons age 55 and over with incomes below 125 per cent of the poverty level
will be available for grantee use by June.
At that time, this information must be used to develop new equitable
distribution reports and determine what will be the impact on the State Senior
Employment Coordination Plans. While it
may be too late for grantees to incorporate the new information into their PY
2003 grant applications, they are encouraged to describe any plans they have to
accommodate the new information and the impact it may have on the distribution
of positions in their states. Section 3 – Geographic Areas to be Served List the cities and counties where the project and
its subprojects will be conducted.
Include the number of SCSEP authorized positions to be
established in each jurisdiction. For
those applicants with a project located in a city but also serving surrounding
counties (or other jurisdictions), the authorized positions for the surrounding
counties/jurisdictions should be listed as well. Please indicate where authorized positions have been changed from
the prior year. Section 4 – Program Administration A. Organizational Structure. Describe the organizational structure of the
project, including an explanation of the mission and function of each unit
connected with the project. B. Subproject Management. In completing this section grantees need not
provide specific information on their subgrantees or contractors. The Department is interested only in general
procedures and practices utilized by the grantee to manage and select their
subproject operators. Grantees must
describe how they will assure that subgrantees, affiliates, contractors, or
other entities receive adequate resources to effectively operate local projects. (See OAA Section 502(b)(1)( R). C. Training of Subproject (Local) Staff. Describe the training that will be provided
to increase the skills, knowledge, and abilities of local staff. Where applicable include a description of
the proposed staff training with dates, content, and potential
participants. D. Project Monitoring. Explain the methods and procedures to be
used to monitor and evaluate project activities, subgrantees, and contractors
to determine whether the project is being administered in accordance with
Federal guidelines and regulations and whether project goals and timetables are
being met. Respond to the following
issues: (1) Frequency of monitoring/evaluation visits to
local projects (2) Person(s) responsible for monitoring and
evaluation (3) Criteria used to monitor and evaluate project
activities (4) Methods for prescribing remedial action when
necessary (5) Follow-up procedures to ensure that any
identified problem has been remedied (6) Validation of sub-project reports In
general, local projects should be monitored no less than once each grant
period. All written monitoring reports
and subsequent follow-up actions must be made a part of the permanent files. E. Financial Monitoring. Describe how the financial management system
of local subprojects will be monitored.
The following issues should be addressed: (1) Person(s) responsible for monitoring subgrantee
expenditures (2) Frequency of monitoring of expenditures (3) Follow-up procedures to be used (4) Validation of financial reports All
written monitoring reports and subsequent follow-up actions must be made a part
of the permanent files. F. Audits.
Describe audit coverage including plans to audit local projects as well
as plans to audit the headquarters activities.
To the extent feasible, provide dates, possible audit firms and selection
procedures for future audits. Provide
specific references to the most recent audit. Include the name of the audit firm
and the date, and attach a copy. Section 5. Contingency Plan for Participants: Grantees should describe how on-board participants
will be transferred to new grantees if a grantee loses all or some of its
positions. Such losses may occur if
there are position reductions resulting from competition, swaps, new Census
data, or reductions in funding. In this
section, please address the following issues: (1) How and when the participants will be notified (2) Records, if appropriate, that will be turned over
to the new grantee (3) Efforts to place program participants into
other employment and training opportunities (4) Services that will be provided to ease the
transition (5) How final payroll payments will be made By
accepting this grant, the grantee agrees to carry out the transition plan,
should that be necessary. ATTACHMENT
III BUDGET
INFORMATION INSTRUCTIONS Part 2 of the proposal
should be titled “PART II – PROPOSED PROJECT BUDGET.” The applicant must prepare the proposed
budget using Standard Form 424A (available in MS Word format at www.wdsc.doleta.gov/seniors/other_docs/SF424a.doc)
or a comparable format. Sections A, B, C, and D of the Budget Information
Form should include budget estimates for the entire grant period. In Sections A and B require information on
the four basic grant functional areas: (1)
Administration; (2) Local Administration; (3) Participant Wages and Fringe
Benefits; and (4) Other Participant Costs. Costs attributable to these functional areas are described in the
regulations (also see OW Bulletin No. 97-26).
Applicants must ensure that the proportional distribution of the Federal
funds among these functional areas meets the program requirements. The following instructions are intended to clarify the
process of completing the SF-424 grant application and the SF-424A budget form.
The current regulations at 20 CFR
sections 641.401-407 should be reviewed as well as such bulletins as OW
Bulletin No. 97-26, Classification of
Other Participant Costs; OW Bulletin No. 00-20 Allocation of Indirect Costs;
and OAA, Sections 502(b)(3) and (b)(4).
Local Administration includes estimated sums associated with the
administration of state and Local SCSEP project activities including
subgrantees, subcontractors, or other affiliates. (Older Americans Act
Amendments of 2000 Section 502(b)(1)(R)). Clarifying Instructions for Standard Form 424 If
additional space is needed to complete an item, insert an asterisk and use an
extra sheet of paper. For the most
part, this form is self-explanatory. Complete
all applicable items. Item 12. List the counties with the
number of authorized positions to be placed in each one. If the space on the form is not
sufficient, please continue on a separate page. Item 15. The Federal funding for Program Year 2003
for all State grantees is listed in Attachment VI or may be obtained by
calling the Grant Officer’s Technical Representative (GOTR) in DOWP. Clarifying Instructions for Standard Form 424-A Section A - Budget Summary Lines 1 - 4, Columns (a) and (b). Under Column (a), enter the following: Line 1 – “Administration” Line 2 – “Local Administration” Line 3 – “Participant Wages and Fringe Benefits
(EW/FB)” Line 4 – “Other Participant Costs (OEC)” Under Column (b) on Line 1, enter “17.235”. Lines 1 - 4, Column (c) through (g). Leave Columns (c) and (d) blank. For each line entry under Column (a), enter
in Columns (e) (Federal), (f), (Non-Federal) and (g) the appropriate amounts of
funds needed to support the project for the grant period. Line 5. Show totals for all columns of the non-Federal
funds.
The non-Federal share must be no less than 10 per cent of the total
cost of the project. The legislative
requirement is found in OOA of 2000 Section 502(c)(1). Rules regarding States
and non-Federal funds are found in the administrative regulations, 29 CFR Part
97. Please indicate as a remark (on
Line 23) the specific source(s) of any non-Federal funds and include this
information in the detailed cost breakout. Section B – Budget Categories In the column headings at Line 6 titled “Object
Class Categories” (1) through (4), enter the titles of the grant functional
areas (Administration, Local Administration, EW/FB, and OEC) shown on Lines 1 -
4, Column (a), Section A. For each
functional area fill in the total funds needed (Federal plus non-Federal) by
object class categories. The object
class categories are those listed in lines 6(a) through 6(k) including totals. Lines 6a through 6h. Show the estimated amount (include the combined
Federal and non-Federal share) for each direct object class category under each
column used. All costs to be incurred
under contracts or subgrants should be reflected in line 6f (Contractual). The costs to be incurred under individual
contracts or sub-grants must be properly attributed among the three basic
functional areas (i.e., Administration, Local Administration, EW/FB, and
OEC). Under the EW/FB column (Participant
Wages and Fringe Benefits), entries may be made in three object class
categories: "Personnel" (Participant Wages), "Fringe
Benefits" (Participant Fringe Benefits), or "Contractual" (when
funds for participant wages and fringe benefits are to be included in contracts
or subgrants). Line 6i. Show the total of entries made for lines 6a
through 6h in each column. Line 6j. Show the amount of indirect costs. A copy of the current indirect cost rate agreement must be sent with the
application. If it is not available
please provide an explanation and an estimate as to when it will be available. Line 6k. Enter the totals of the amounts indicated on
lines 6i and 6j. For all applications,
the total amount in Column (5), Line 6k, should be the same as the total amount
shown in Section A, Column (g), Line 5. Line 7. Enter the estimated amount of income, if
any, expected to be generated from this project. Do not add or subtract this amount from the total project amount.
Under the project narrative statement describe the nature and source of such
income. Remember: Income generated by SCSEP projects must be used for SCSEP
activities. Section C – Source of Non-Federal Resources Line 8. Enter
amounts of non-Federal resources that will be used in the grant. Column (a). On Line
(8) Column (a) only, enter "SCSEP" (Senior Community Service Employment
Program). A breakdown by functional
areas is not necessary. Use Line (8)
for entries under all columns. Column (b). Enter the amount of applicant cash and/or in-kind
contributions to be made. Column (c). Enter the
State(s) contribution if the applicant is not a State or State
agency. Applicants that are State
agencies should leave this column blank. Column (d). Enter the
amount of cash and/or in-kind contributions to be made from all other sources. Column (e). Enter
totals of Columns (b), (c), and (d).
The amount under Column (e) should be equal to the amount on Line 5,
Column (f), Section A. Line 12. Under each column enter the same figure
entered in Line (8). Section D - Forecasted Cash Needs Make
no entries. Section E - Budget Estimates of Federal Funds Needed for Balance of
Project Make
no entries. Section F - Other Budget Information Line 21 - Direct Charges. In the
space provided type “A Detailed Cost Breakout is Attached.” A Detailed Cost Breakout
is required with the Grant Application Package. All grantees should prepare this and have available for inspection the
basis for their estimated costs by line item (including the detail for the
"Other" line item). The cost
breakout should reflect the SF-424 so that totals match for both the form and
the detailed breakout. Information should be presented by line item and
category. Grantees are encouraged to describe any extraordinary item such as
planned conferences, travel, and unusual expenses. It is important that the cost breakout demonstrate
how costs are distributed vertically as well as horizontally, showing costs
that occur at the local levels. The
detailed cost breakout should also indicate the specific kind of non-Federal
resources; for instance, the provision of office space or the salaries of
project staff. The applicant may consult with the Grant Officer’s
Technical Representative (GOTR) regarding the needed level of detail. In
categorizing costs and their applicability, all sponsors must follow OAA 2000
Section 502(c) and the Regulations at 20 CFR Part 641 Subpart D, sections
641.401 - 641.407. Please also see the discussion
of administrative costs in the One-Stop Comprehensive Financial Management
Guide at http://wdsc.doleta.gov/sga/pdf/FinalTAG_August_02.pdf, pages II-5-3 to
II-5-6. Other considerations: Grantees are expected to attend regulation
and performance measures training and should prepare their budgets
accordingly. It may also be useful to budget amounts for training
and software related to new reporting requirements. When sponsors divide
costs between the "Administration" and "Other Participant Costs"
Categories for the same cost item (such as a local project director), they
should describe the basis for that division and include mention of any surveys
used to determine the allocations. The
Department of Labor reserves the right to require additional information on any
budget line item or cost category. Line 22 - Indirect Charges. Enter the type of indirect rate (provisional,
predetermined, final, or fixed) that will be in effect during the grant period,
and the nature and the amount of the base to which the rate is applied, and the
total indirect charges. Include a copy
of your agency’s approved indirect cost rate agreement. It should cover the entire grant period. If not, state that a new one will be
provided when available. Applicants that have not previously used an
indirect cost rate but wish to do so must contact the Grant Officer, who will
advise the grant applicant of the documents and materials that must accompany
the grant application in support of the request. Where indirect charges are approved, the terms and conditions
relating to the payment of indirect costs, which are subject to negotiation by the
Department, will be specified in the grant document. Line 23 - Remarks. Provide any other explanations or comments
deemed necessary, such as specific sources of non-Federal funds. It is also suggested that the words “See
Attached Detailed Cost Breakout” be entered in this section. NOTE: Applicants should have current computer
technology and ensure that their organizations have the capability to link to
the internet. Reporting will be done via
the Internet. ATTACHMENT V ASSURANCES
AND CERTIFICATIONS The Assurances and Clauses are found in this Part. Please review them carefully and affix
proper signatures. THE GRANT CONDITIONS AND CLAUSES WILL BE PROVIDED TO
GRANTEES BY THE DIVISION OF FEDERAL ASSISTANCE (GRANT OFFICER) ALONG WITH A
GRANT SIGNATURE SHEET AND PACKAGE FOR THE GRANTEE’S SIGNATORY OFFICIAL PRIOR TO
JULY 1, 2003. SHOULD THERE BE ANY
INCONSISTENCY BETWEEN THE CONDITIONS AND THE GRANTEE'S PROPOSAL, THE CONDITIONS
SHALL GOVERN. FURTHER, IF THERE SHOULD
BE SUCH INCONSISTENCY BETWEEN THE CONDITIONS AND THE SPECIAL CLAUSES, THE
SPECIAL CLAUSES SHALL GOVERN. ATTACHMENT VI GENERAL SPECIAL CLAUSES
(1) Website information must be updated on a regular
basis, as necessary. (2) SCSEP reports must be submitted accurately and on a
timely basis. (3) Attendance is required at any significant training
to be held during the program year. (4) Any grantee that did not meet the 20 percent
performance goal for unsubsidized placements must attach a corrective action
plan. ATTACHMENT VII STATE
FUNDING LEVELS AND AUTHORIZED
POSITIONS ATTACHMENT VIII FEDERAL
CONTACTS FOR STATE GRANTEES
Adriana Barsotti-Kaplan 202-693-3740 kaplan.adriana@dol.gov Karen Davis 202-693-3761 davis.karen@dol.gov Bob Lunz 202-693-3762 lunz.robert@dol.gov Gale Gibson 202-693-3758 gibson.gale@dol.gov David Richardson 202-693-3757 richardson.david@dol.gov
| ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
