Logo. Department of Transportation, United States of America

DOT Reasonable Accommodation Requests
DOT Order 1011.1

Responsible Parties Fact Sheet

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This fact sheet provides an overview of the responsibilities of individuals involved with the reasonable accommodation process.

The Departmental Office of Civil Rights (DOCR) -
    - Provide policy guidance and oversee compliance with DOT Order 1011.1.

The Operating Administrations (OA) -
    - Establish and implement effective reasonable accommodation policies and procedures that are consistent with DOT Order 1011.1.
    - Through the decision-maker, ultimately responsible for receiving, processing, and granting or denying requests for reasonable accommodation.
    - Train the supervisors/decision makers in recognizing and processing reasonable accommodation requests.

Human Resources (HR) Offices -
    - Provide advice on reasonable accommodations to the supervisors, and decision-makers.
    - Process reasonable accommodation requests from job applicants.
    - Assist in the search for a vacant position for reassignment.

Legal Offices -
    - Provide guidance on complex legal matters such as deciding if an individual meets the legal definition of disability.

The Disability Resource Center (DRC) -
    - Provide a variety of resources to the supervisors, decision makers, employees, and job applicants.
         o Resources include arranging for services such as a sign language interpreter, a text magnifier as well as other technologies.
    - Assist in providing funds for reasonable accommodation requests.
    - Cannot provide legal advice regarding reasonable accommodations.

Disability Program Managers (DPMs) -
    - Advise supervisors, and decision makers on reasonable accommodations and other disability issues.
    - Maintain and submit comprehensive reports.
    - Facilitate management training.

Supervisors/Decision Makers -
    - Accept and process the reasonable accommodation requests.
    - Decide whether the reasonable accommodation request is with or without merit according to the standards prescribed in the DOT Order 1011.1.

Employees/Applicants -
    - Do the job effectively with or without reasonable accommodations.
    - Disclose disability in order to make a reasonable accommodation request.
    - Responsible to provide the decision maker all required documentation.

If there are any questions, please feel free to contact the Departmental Office of Civil Rights at 202-366-5714.