Department Administrative Orders (DAO) 201-1 § 5.04 and 201-17 § 5.01, set forth the guidelines for requests for permission to use a Department seal from an individual, outside organization or an operating unit. A request from an individual or organization outside the Department to use the Department seal, or any request by an operating unit proposing to use the seal in a manner not covered by the DAOs shall follow the clearance process below:
Request for Use of Emblems, Insignia, and Logos
1. Prepare a memorandum (on the International Trade Administration (ITA) Letterhead) to the Assistant General Counsel for Administration (AGC/Admin), through the Director, Office of Organization and Management Support (OOMS), requesting permission to use an emblem, insignia or logo (hereinafter "symbol"). The sample memorandum indicates the required clearances that must be included in the memorandum. Attach a draft document to the memorandum that clearly demonstrates the location of the logo, the size and proximity of the logo to the symbol of other organizations, agencies, businesses or corporations. This draft shall be a model of the final product that will bear the logo.
2. Forward the memorandum and attachment(s) with Form ITA-233 Concurrence Record on top to OOMS in Room 4001 for review. Once the review process has been completed by OOMS, your request will be forwarded to AGC/Admin for concurrence.
3. Upon receiving AGC/Admin's concurrence, OOMS will immediately notify your office and a copy of the package will be forwarded to your office and the Office of Administrative Operations for their records.
Request for Use of the Department of Commerce Seal
1. Prepare a memorandum (on the International Trade Administration (ITA) Letterhead) to the Director, Office of Administrative Services, AGC/Admin, through the Director, OOMS, from the head of the operating unit (see sample). Refer to DAO 201-17 § 5.01, which governs the use of the official Department seal, for the appropriate language to use when quoting the DAO in your request. Attach the following information:
-A draft document which clearly demonstrates the location of the Department seal, the size and proximity of the seal to the symbol of other organizations, agencies, businesses or corporations. This draft shall be a model of the final product that will bear the Department seal.
2. Forward memorandum and attachment(s) with Form ITA-233 Concurrence Record on top to OOMS in Room 4001, for review. Once the review process has been completed by OOMS, your request will be forwarded to the AGC/Admin for clearance.
3. After clearance by the AGC/Admin, your request will be forwarded to the Office of Administrative Operations, who will coordinate the necessary reviews and concurrence, on behalf of the Chief Financial Officer, Assistant Secretary for Administration (CFO/ASA).
4. Once review has been completed by the CFO/ASA, your office will be notified by the Office of Administrative Operations or by OOMS, and a copy of the approval or denial memorandum will be forwarded to your office.
Request for Approval of a New Commerce Symbol
Form CD-506 (Request for Approval of Commerce Seal, Emblem, Insignia, or Logo - hereinafter "symbol") should only be used if an operating unit is requesting review of a new symbol (see DAO 201-1§ 6.01). Click here for instructions on preparing a request for approval of a new symbol. All requests must be accompanied with Form ITA-233 Concurrence Record.
For additional information contact: Jacqueline Harris at 202-482-4011 or by e-mail at Jacqueline.Harris@mail.doc.gov.