A certified copy of a birth, death, marriage, or divorce certificate
issued by the State of Hawaii may need to be officially authenticated
in order that it be recognized and accepted by government officials of
foreign countries.
In the United States of America, each state has the authority to
authenticate documents created within the state’s jurisdiction
for international certification or legalization.
For those foreign countries who are nations that have joined the
1961 Hague Convention, the authentication process requires just one
official form called an Apostille to accompany the birth, death,
marriage, or divorce certificate. In the State of Hawaii, Apostilles
are prepared by the Office of the Lieutenant Governor.
For nations who have not joined the Convention, the authentication
process requires two separate forms to accompany the certificate. In
Hawaii, one of these forms is called a Certification and is prepared by
the Lieutenant Governor’s Office. The third form is called an
Authentication and is prepared by the State Circuit Court.
Any person applying for a certified copy of a birth, death,
marriage, or divorce certificate is eligible to apply for its
authentication, if necessary, for international purposes.
If you require a certified copy of a birth, death, marriage, or
divorce certificate to be authenticated for international legalization,
you may request authentication at the same time you request a certified
copy of the certificate. The Department of Health will coordinate with
the Lieutenant Governor’s Office and the State Circuit Court to
have the official forms prepared and attached to the certificate being
issued.
There are separate fees charged by each of the agencies involved in
authenticating the certificate. Each fee must be paid separately.
If you are making the request in person, the clerk can assist you in
determining which forms are needed and what the amount of the fees will
be.
If you are making the request by mail, indicate that you want the
certificate to be authenticated for international recognition and
identify the foreign country that’s involved. If you do not know
whether this foreign country has or has not joined the Convention,
enclose three separate money orders or cashier’s checks (all
payable in U.S. Dollars), and if it is determined that only an
Apostille is needed, the unused money order or cashier’s check
will be returned to you. Prepayment is required.
The first money order/cashier’s check should be made payable
to the State Department of Health and will serve as payment for the
certificate. The fee is $10 for the first copy of the certificate and
$4 for each additional copy of the same certificate ordered at the same
time.
A second money order/cashier’s check should be made payable to
the Office of the Lieutenant Governor and will serve as payment for
either the Apostille or the Certification, whichever is needed. The fee
is $1 per certificate to be authenticated.
A third money order/cashier’s check should be made payable to
the Chief Clerk, First Circuit Court and will serve as payment for the
Court Authentication, if it is needed. The fee is $3 per certificate to
be authenticated.
If you require further information about applying for an Apostille
or want to check on the status of an accepted request for an Apostille,
call (808) 586-4539 or (808) 586-4542 during regular business
hours.
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