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Systems of Records Notices

System of Records Notices (SORNS)

The Department’s system of record notices are available below:

  • OS Office of the Secretary
  • AHRQ Agency for Healthcare Research and Quality
  • CDC Centers for Disease Control and Prevention
  • CMS Centers for Medicare and Medicaid Services
  • FDA Food and Drug Administration
  • HRSA Health Resources and Services Administration
  • IHS Indian Health Service
  • NIH National Institutes of Health
  • OCR Office for Civil Rights
  • OGC Office of the General Counsel
  • PSC Program Support Center
  • SAMSHA Substance Abuse and Mental Health Services Administration
  • Government-wide SORNs



HHS Office of the Secretary

System of Records Notices (SORNs)

Notice #

System Name

09-90-0001

Telephone Directory/Locator System

09-90-0002

Investigatory Material Compiled for Secuirty and Suitability Purposes

09-90-0003

Criminal Investigative Files of the Inspector General

09-90-0005

Safety Management Information System (HHS Accident, Injury, and Illness Reporting System)

09-90-0006

Applicants for Employment Records

09-90-0007

Complaints & Inquiries Records -- Miscellaneous

09-90-0008

Conflict of Interest Records

09-90-0009

Discrimination Complaints Records

09-90-0010

Employee Assistance Program (EAP) Records

09-90-0011

Employee Appraisal Program Records

09-90-0012

Executive Development Records

09-90-0013

Federal Employees Occupational Health Program Records

09-90-0014

Grievances Filed Under Part 771 of 5 CFR

09-90-0015

Grievance Records Filed Under Procedures Established by Labor-Management Negotiations

09-90-0016

HHS Motor Vehicle Operator Records

09-90-0017 (changed to 09-40-0006 & 09-40-0010)

Pay, Leave, & Attendance Records

09-90-0017 (changed to 09-40-0006 & 09-40-0010)

Applicants for Employment Records

09-90-0018

Personal Records in Operating Offices

09-90-0019

Special Employment Program Records

09-90-0020

Suitability for Employment Records

09-90-0021

Training Mangement Information System

09-90-0022

Volunteer EEO Support Personnel Records

09-90-0023

Departmental Parking Control Policy & Records System

09-90-0024

Financial Transactions of HHS Accounting & Finance Offices (Renamed per 7/1/2005 FR), Unified Financial Management System (UFMS)

09-90-0025

Central Registry of Individuals Doing Business with HHS

09-90-0027

Congressional Correspondence Unit

09-90-0028

Biographics and Photographs of HHS Officials

09-90-0036

Employee Suggestion Program Records

09-90-0037

Secretariat's Correspondence Control System

09-90-0038

Secretary's Official Files

09-90-0039

National Disaster Claims Processing System

09-90-0040

National Disaster Medical System (NDMS) Patient Treatment and Tracking, HHS/OS/ASPR/OPEO.

09-90-0041

Consumer Mailing List

09-90-0046

Consumer Complaint Correspondence System

09-90-0048

Medicare Appeals Council Records

09-90-0049

Departmental Appeals Board Case and Appeal Records

09-90-0050 (replaced by 09-90-0052)

Case Information Management System (Replaced by 09-90-0052 per 9/3/2002 FR)

09-90-0051 (replaced by 09-90-0052)

Complaint Files and Log (Replaced by 09-90-0052 per 9/3/2002 FR)

09-90-0052

Program Information Management System (PIMS) (Replaced 09-90-0050 & 09-90-0051 per 9/3/2002 FR)

09-90-0058

Freedom of Information Case File & Correspondence Control Index

09-90-0059

Federal Advisory Committee Membership Files

09-90-0062

Administrative Claims

09-90-0064

Litigation Files, Administrative Complaints and Adverse Personnel Actions

09-90-0066

OGC Attorney Applicant Files

09-90-0067

Invention Reports Submitted to the Department of Health & Human Services by its Employees, Grantees and Fellowship Recipients & Contractors

09-90-0068

Federal Private Relief Legislation

09-90-0069

Unfair Labor Practice Records

09-90-0072

Congressional Grants Notification Unit

09-90-0074

Federal Parent Locator System & Federal Tax Offset System (FPLS) || Name Variation: Federal Parent Locator & Federal Tax Refund/Administrative Offset System || RENAMED on 3/8/1999: Location & Collection System (LCS)

09-90-0075

MBTA Prepaid Pass Program Participants

09-90-0078

SSI/OPM Temporary Matching File

09-90-0079

Welfare Fraud Detection File

09-90-0080

The Secretary's Advisory Committee Candidate Files

09-90-0083

JOBS Evaluation Data System

09-90-0088

National Long-Term Care Channeling Demonstration (System deleted per 3/17/1999 FR)

09-90-0095

Management Information System Efficiency Reporter (MISER)

09-90-0100

Civil & Administrative Investigative Files of the Inspector General

09-90-0101

Health Care Program Violations

09-90-0102

Federal Personnel/HHS or HHS Funded Benefit & Loan Temporary Matching File

09-90-0103

Healthcare Integrity and Protection Data Bank (HIPDB)

09-90-0150

Research & Demonstration Data System

09-90-0151

Temporary Assistance for Needy Families (TANF) Data System

09-90-0160

Medical Reserve Corps Unit Information

09-90-0200 (formerly 09-30-0050)

Administrative Claims

09-90-1101

Optional Form 55 Cards Issuance Log

09-90-1200

Workplace Violence Prevention Team (WVPT) Records

09-90-9999

Automated Litigation Tracking System

Note: Systems are Department-wide with Office of the Secretary policy guidance but with local operational control.