R 291129Z FEB 08 ZUI ASN-A00060000001
FM COMDT COGARD WASHINGTON DC//CG-6//
TO ALCOAST
BT
UNCLAS //N02000//
ALCOAST 110/08
COMDTNOTE 2000
SUBJ: REVISED INTERNET RELEASE AUTHORIZATION POLICY FOR OFFICIAL
COAST GUARD RECORD MESSAGES
A. TELECOMMUNICATIONS MANUAL, COMDTINST M2000.3 (SERIES)
B. USE AND MANAGEMENT OF COAST GUARD INTERNET AND INTRANET
WEBSITES, CONTENT AND ACCESS, COMDTINST M5230.62 (SERIES)
C. THE COAST GUARD FREEDOM OF INFORMATION (FOIA) AND PRIVACY ACTS
MANUAL, COMDTINST M5260.3 (SERIES)
D. PUBLIC AFFAIRS MANUAL, COMDTINST M5728.2 (SERIES)
E. PRIVACY INCIDENT RESPONSE, NOTIFICATION AND REPORTING PROCEDURES
FOR PERSONALLY IDENTIFIABLE INFORMATION (PII), COMDTINST 5260.5
(SERIES)
F. COMDT COGARD WASHINGTON DC 291947Z AUG 07/ALCOAST 425/07
1. THIS ALCOAST SERVES TO REVISE AND CLARIFY POLICY IN REF (A)
CONCERNING INTERNET RELEASE OF OFFICIAL CG RECORD MESSAGES AND TO
SET POLICY FOR POSTING SUCH MESSAGES TO THE INTERNET AS APPLICABLE
PER REFS (B) THROUGH (F).
2. IN ORDER TO MAINTAIN CONTROL OVER THE INVIOLABILITY OF OFFICIAL
CG INFORMATION CONTAINED IN CG MESSAGES, THE FOLLOWING POLICY IS
EFFECTIVE IMMEDIATELY:
  A. OFFICIAL RECORD MESSAGE DRAFTERS/ORIGINATORS HAVING A
REQUIREMENT TO RELEASE CG-WIDE INTENDED INFORMATION OUTSIDE THE CG
INTRANET (IE. CG RESERVE, CGAUX, PUBLIC DISTRIBUTION ETC.), SHALL
ENSURE THE CONTENT IS AUTHORIZED FOR INTERNET RELEASE PER EXISTING
POLICY IN REFS (A) THROUGH (F).  DRAFTERS/ORIGINATORS ARE REMINDED
THAT ANY DISCLOSURE OF PII, UNINTENDED OR OTHERWISE, CONSTITUTES A
PRIVACY INCIDENT.  ALL DISCOVERED DISCLOSURES OF PII MUST BE
IMMEDIATELY REPORTED TO THE COMMANDING OFFICER AND REPORTED IN
ACCORDANCE WITH REF E.
  B. MESSAGES AUTHORIZED FOR INTERNET RELEASE SHALL HAVE THE
FOLLOWING STATEMENT AS THE LAST LINE OF TEXT: "INTERNET RELEASE
AUTHORIZED".
  C. THE ABSENCE OF THE "INTERNET RELEASE AUTHORIZED" STATEMENT ON
OFFICIAL RECORD MESSAGES SHALL BE CONSTRUED AS AUTHORIZATION NOT
GIVEN.  ALL SUCH MESSAGES MUST REMAIN WITHIN THE CG INTRANET.
  D. THE COAST GUARD HEADQUARTERS COMMUNICATION CENTER (HQ COMMCEN)
IS DESIGNATED AS THE ONLY AUTHORIZED CG ORGANIZATION TO POST
MESSAGES TO THE INTERNET.  INDIVIDUALS ARE NOT AUTHORIZED TO DO SO
VIA ANY MEANS.  PER PARA 2.A, THE HQ COMMCEN WILL POST INTERNET
RELEASABLE MESSAGES AS RECEIVED VIA CGMS BUT ARE NOT RESPONSIBLE IF
UNAUTHORIZED CONTENT IS POSTED.  THIS RESPONSIBILITY RESIDES WITH
THE MESSAGE ORIGINATOR.
  E. INTERNET RELEASED MESSAGES WILL ONLY BE POSTED ON THE
FOLLOWING WEBSITE BY THE HQ COMMCEN:
HTTP://WWW.USCG.MIL/ANNOUNCEMENTS.  CG INFORMATION FOUND VIA OTHER
INTERNET SITES (CG, PUBLIC, PRIVATE BLOG ETC.) MAY NOT BE CURRENT
OR ACCURATE AND SHOULD NOT BE USED AS A SOURCE OF OFFICIAL CG
INFORMATION.
  F. ONLY THE MESSAGE TEXT AND THE INTERNET RELEASE AUTHORIZED
STATEMENT WILL BE POSTED VICE THE ENTIRE MESSAGE.
  G. MESSAGES REQUIRED TO BE PUBLICLY RELEASED THAT ARE NOT OF A
GENERAL DISTRIBUTION NATURE (IE. ALCOAST, ACGENL ETC.), MUST ALSO
BE ADDRESSED TO THE HQ COMMCEN, OTHERWISE THE COMMCEN MAY NOT
RECEIVE THE MESSAGE AND IT WONT BE POSTED.  THE CORRECT PLA FOR THE
HQ COMMCEN IS: COGARD HQSUPRTCOM WASHINGTON DC//T-4C//.  FOR ANY
QUESTIONS CONCERNING THE NEED TO INCLUDE THEM, THEIR CONTACT NUMBER
IS: (202) 372-4225/4226.
  H. ORIGINATORS SHALL CONTINUOUSLY REVIEW THEIR POSTED INFORMATION
FOR APPLICABILITY THROUGHOUT THE YEAR AND IMMEDIATELY ADVISE THE
COMMCEN OF ANY OUTDATED INFORMATION.  ADDITIONALLY, ORIGINATORS
SHALL SUBMIT AN ANNUAL RECAP OF THEIR EFFECTIVE MESSAGES TO THE HQ
COMMCEN NLT 31 JANUARY IN ORDER TO KEEP THE MAIN SITE CURRENT.
AFTER 31 JANUARY, ALL MESSAGES OLDER THAN ONE YEAR BUT STILL
EFFECTIVE, WILL BE MOVED TO THE "EFFECTIVE MESSAGES" PORTION OF THE
SITE.  ORIGINATORS ARE STILL RESPONSIBLE TO REVIEW THE "EFFECTIVE
MESSAGES" SITE AND PROMPTLY ADVISE THE HQ COMMCEN OF ANY OUTDATED
INFORMATION.
3. FOR ALL CG INTERNET WEB CONTENT MANAGERS: TO AVOID CONFUSION AND
DUPLICATION, CG INTERNET RELEASED MESSAGES CURRENTLY AVAILABLE ON
CG INTERNET SITES OTHER THAN HTTP://WWW.USCG.MIL/ANNOUNCEMENTS MAY
REMAIN BUT NO NEW MESSAGES SHALL BE POSTED TO SUCH SITES.  WEB
MANAGERS OF THESE SITES ARE RESPONSIBLE FOR ENSURING OLD/OUTDATED
CG MESSAGES ARE PROMPTLY REMOVED.
4. THIS POLICY SHALL BE INCORPORATED IN THE NEXT REVISION OF REF
(A).
5. POC: CWO MIKE SUTTON (202) 475-3548, EMAIL: MICHAEL.D.SUTTON(AT)
USCG.MIL.
6. RELEASED BY RDML D. T. GLENN, ASSISTANT COMMANDANT FOR COMMAND,
CONTROL, COMMUNICATIONS, COMPUTERS, AND INFORMATION TECHNOLOGY.
7. INTERNET RELEASE AUTHORIZED.
BT
NNNN