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Local government advisory committee (LGAC)
By-laws
ARTICLE I Name
Section 1: Organization Name
The name of the organization is Local Government Advisory Committee (Committee).
ARTICLE II Mission, Principles and Roles
Section 1 - Mission Statement
It is the mission of the Committee to:
- advise the Department of Human Services (DHS) on department-wide policies
and procedures
- work with DHS to build integrated community-based services
Section 2 - Principles and Values
The Committee shall:
- work collaboratively to expand, develop and strengthen partnerships in achieving
desired outcomes for Oregonians
- respect roles and responsibilities of government at all levels; treat local
communities as partners
- be results oriented with shared responsibility and accountability for use
and coordination of available resources at all levels, with recognition of
limited resources, and the flexibility to redirect dollars to maximize efficient
use of available resources
- value what has already been accomplished, build on existing successes; respectful
of ethnic and cultural differences
- operate with continuous feedback at all levels, sharing information openly
and honestly
- recognize and reward good performance, creating incentives and removing
disincentives
- jointly definition of "what is to be accomplished" locally, with
agreed upon measurement
- work to direct state and local resources to priorities determined by collaborative
planning between state and local partners
- work to empower communities to determine the best way to achieve specific
outcomes
- be customer focused: encourage involvement and commitment to positive change
- accountable to the public for desired outcomes
Section 3 - Role of DHS
It is the role of DHS to:
- provide timely, accurate information to the Committee regarding policy and
program, budget and legislative issues
- work with local government as partners in the development and delivery of
human services
- consult with the Committee in making decisions that affect human services
- provide staffing for the Committee and its subcommittees including needed
administrative support
Section 4 - Role of County Commissioners
County commissioners who serve on Committee shall:
- represent the interest of local elected officials and the Association of
Oregon Counties
- provide to the Committee timely, accurate information regarding the
impact of policy, program, budget and legislation changes on local government
- develop recommendations for consideration by DHS
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Section 5 - Role of Human Services Organization Representatives
Representatives of human services organizations on the Committee shall:
- represent the broad interest of human service stakeholders, including clients,
staff and providers
- provide timely, accurate information to the Committee regarding the impact
of policies, programs, budget and legislation on human service programs
- provide timely reports back to the human services organizations they represent
on the activities of the Committee
- develop recommendations for consideration by DHS
ARTICLE III Membership, terms, vacancies and voting
Section 1 - Membership
Membership shall consist of no more than nineteen (19) voting members.
- Eight (8) members shall represent local elected officials, as follows:
- Seven (7) County Commissioners to be designated by the Association of Oregon
Counties
- One (1) representative of city government to be designated by the League
of Oregon Cities
- Seven (7) members shall represent human service organizations. Groups/organizations
will name their representatives; final appointment to be made by Committee
Chair, as follows:
- One (1) representing the Conference of Local Health Officials
- One (1) representing Area Agencies on Aging and Disabilities
- One (1) representing the Association of Oregon Community Mental Health Programs
- One (1) representing the local commissions on children and families
- One (1) representing the Oregon Juvenile Department Directors Association
- One (1) representing Community Action Directors of Oregon
- One (1) representing the Oregon Association of Community Corrections
- Four (4) at large representatives shall be appointed by the Chair, based
on recommendations by the leadership of the Association of Oregon Counties.
At least two (2) will represent county or regional administrators/directors
responsible for two or more DHS related programs.
- The Director of DHS serves as an ex officio member.
Section 2 - Terms of Office, Vacancies and Reappointments
- Members shall serve terms of two (2) years beginning in February.
- Members may serve consecutive terms, with approval of Chair and DHS Director.
Positions vacated at the end of a term will be filled as described in Section
1 of this Article.
- Members wishing to withdraw from the Committee shall notify the Chair and
DHS Director in writing.
- Members are expected to attend all meetings of the Committee. Absences must
be noted to the Chair/staff in advance. Failure to attend two or more meetings
without notifying the Chair/staff will result in removal from the Committee.
- Appointments to fill unexpired terms will be made as outlined in Section
1 of this Article. An individual who is appointed in such manner will serve
the remainder of the original appointee's term.
Section 3 - Voting
Members will have voting privileges and shall be expected to act as a link
to the broader community of interest outside of DHS. Proxy voting is prohibited.
Section 4 - Interested Persons
All persons with an interest in the activities of the Committee are encouraged
to attend meetings, receive information, or serve on subcommittees. Such
individuals shall not have voting privileges at Committee meetings.
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ARTICLE IV Meetings and Procedures
Section 1 - Meetings
The Committee shall meet the second Friday of each month, unless otherwise
specified by the Chair.
Section 2 - Quorum
General business can be conducted by a majority of members present at the meeting.
Section 3 - Procedures:
- The official year of the Committee begins on January 1 and ends on December
31 of each year.
- Committee action shall be by consensus; formal voting will be used when
necessary.
- Procedural conflicts shall be resolved according to Roberts Rules of Order.
- Minutes of each Committee meeting and all meetings of the Sub-Committee
shall be taken and distributed.
ARTICLE V Officers
Section 1 - Officers: The officers shall consist of the Chair and Vice
Chair (local elected officials), each elected by Committee members to a two-year
term.
- Duties of the Chair:
- Preside over regular Committee meetings
- Serve as Chair of the Executive Committee
- Make Sub-Committee assignments, name Chairs, and who will be members of
the Committee
- Serve as an ex officio member of all Sub-Committees
- Duties of the Vice-Chair:
- Preside over meetings in the absence of the Chair
- Assist the Chair; perform duties of the Chair, in Chair's absence
- Serve as a member of the Executive Committee
ARTICLE VI Sub-Committees
Section 1 - Sub-Committees
- The Executive Committee shall consist of the Chair, Vice-Chair, Past-Chair
and the DHS Director.
The Executive Committee shall:
- Develop the work plan for the full Committee
- Set agendas for full committee meetings
- Establish subcommittees as necessary
- Assign issues/concerns to appropriate subcommittees
- Act on behalf of the full Committee in an emergency
- The Executive Committee shall meet at the call of the Chair
Section 3 - Ad Hoc Sub-Committees
The Chair may establish Ad Hoc committees and task groups as needed.
ARTICLE VII Bylaws
These bylaws may be amended by a majority vote of the members present at a
regularly scheduled meeting.
Committee members shall have two weeks' notice prior to voting on proposed
amendments to the bylaws.
The Chair may appoint an Ad Hoc Bylaws Review Subcommittee as needed.
ARTICLE VIII CONFLICT OF INTEREST
Committee members shall declare any direct interest or potential financial
gain for any issue to be discussed. Conduct of members shall be consistent with
ORS 244.010 - 400 and the Oregon Government Standards and Practices Laws.
Adopted 11/14/97
Revised 12/12/97
Revised 12/11/98
Revised 2/11/00
bylaws
Amendments drafted October 19, 2001
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