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Third Party Organizations Who Want to Reproduce SSA Forms |
Overview | If a third party organization outside of the Social Security Administration (SSA) would like to reproduce an SSA form or publication, the organization must receive written approval from SSA prior to reproducing the item. Prior approval is required if the organization intends to charge a fee. Section 1140(a)(2) of the Social Security Act provides as follows: "No person may, for a fee, reproduce, reprint, or distribute any item consisting of a form, application, or other publication of the Social Security Administration unless such person has obtained specific, written authorization for such activity in accordance with regulations which the Commissioner of Social Security shall prescribe." Furthermore, SSA's regulation at 20 CFR 422.527 also requires prior approval: “Any person, institution, or organization wishing to reproduce, reprint, or distribute any application, form, or publication prescribed by the Administration must obtain prior approval if he or she intends to charge a fee. Requests for approval must be in writing and include the reason or need for the reproduction, reprinting, or distribution; the intended users of the application, form, or publication; the fee to be charged; any proposed modification; the proposed format; the type of machinery (e.g., printer, burster, mail handling), if any, for which the application, form, or publication is being designed; estimated printing quantity; estimated printing cost per thousand; estimated annual usage; and any other pertinent information required by the Administration. Forward all requests for prior approval to: Office of Publications Management, 6401 Security Boulevard, Baltimore, MD 21235-6401.” |
How to Request Approval |
To receive approval, the third party organization must first submit the following information to SSA on company letterhead:
Requests should be forwarded to: Social Security AdministrationForms Management Team Office of Publications and Management 1325 Annex Building 6401 Security Boulevard Baltimore, Maryland 21235 Upon consideration and review, the organization may be approved to reproduce SSA forms on a case by case basis. At such time, the organization will be issued a unique, identifying company code. The company code will be required to print out on each page of the form in the lower left corner. If the approval process is not completed, the organization's reproductions may not be accepted by SSA. Once approved, the third party organization is responsible for resubmitting reproductions when SSA forms are updated. Only current SSA forms may be reproduced. |
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Last reviewed or modified Wednesday Feb 27, 2008 |