| DOC Office of Project Management |
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| What is our mission? |
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In support of Oregon Department of Corrections, it is the mission of the Office of Project Management to be a resource to the department to develop creative strategies, promote systems thinking, build effective processes, and to assist in mentorship and delivery of critical project management services.
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| What is a project? |
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A project is defined in terms of its distinctive characteristics – a project is a temporary endeavor undertaken to create a unique product or service. Temporary means that every project has a definite beginning and a definite end. Unique means that the product or service is different in some distinguishing way from all other products or services. Examples of projects include:
- Development of a new product or service.
- Effecting a change in structure, staffing, or style of an organization.
- Building or acquiring a new or modified information system.
By definition, projects differ from ongoing operations, programs, maintenance or support due to their limited timeframes and final products.
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| What is Project Management? |
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Project Management is the application of knowledge, skills, tools and techniques in order to meet or exceed stakeholder requirements. Meeting or exceeding stakeholders’ needs and expectations invariably involves balancing competing demands among:
- Scope, time and quality;
- Stakeholder interests;
- Specific requirements (needs and desirables that can be documented); and
- Expectations (unspoken needs or desirables that are equally as important but not easily put into words).
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| What do we practice? |
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The Office of Project Management provides effective leadership, support and mentoring in the areas of project initiation, planning, execution, control and closing. This may be a formal process, as would be found in large and complex projects, or much less formal as when providing guidance and oversight for smaller and less complex projects. Assistance is available for those within the department who envision a project on the horizon but are unsure of the next steps to take. The Projects Office is a service-oriented unit with the interests of the agency at its core.
Once a business case has been established, the Office of Project Management partners with affected department staff to develop business needs, when necessary. Project staff then unite with the stakeholders in planning, creating and implementing a solution that best meets business needs. A critical factor in this process involves identifying and including those individuals who will be affected by the solution and working to ease the transition from old to new for those stakeholders.
To accomplish these objectives, Office of Project Management staff apply appropriate industry-recognized standards of project management and leadership through the use of the following key project management processes:
Project Integration Management
o Project Plan Development
o Project Plan Execution
o Integrated Change Control
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Project Human Resource Management
o Organizational Planning
o Staff Acquisition
o Team Development
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Project Scope Management
o Initiation
o Scope Planning
o Scope Definition
o Scope Verification
o Scope Change Control
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Project Communications Management
o Communications Planning
o Information Distribution
o Performance Reporting
o Administrative Closure
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Project Time Management
o Activity Definition
o Activity Sequencing
o Activity Duration Estimating
o Schedule Development
o Schedule Control
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Project Risk Management
o Risk Management Planning
o Risk Identification
o Qualitative Risk Analysis
o Quantitative Risk Analysis
o Risk Response Planning
o Risk Monitoring and Control
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Project Cost Management
o Resource Planning
o Cost Estimating
o Cost Budgeting
o Cost Control
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Project Procurement Management
o Procurement Planning
o Solicitation Planning
o Solicitation
o Source Selection
o Contract Administration
o Contract Closeout
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Project Quality Management
o Quality Planning
o Quality Assurance
o Quality Control
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| Want more information? |
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The Office of Project Management may be contacted with questions involving projects at any stage of their lifecycles. Staff are also available to respond to inquiries, assist, lead, or provide mentoring for projects of the Department of Corrections.
For more information, call Mary Philp, manager, Office of Project Management, at 503-945-9053. Or, to initiate a project request, click here for a ready-to-print Request for Services.
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