STIP Managers Teleconference
Wednesday, June 11, 2008
Minutes
Teleconference Participants: Nancy Doran (PNNL), Sharon West (SLAC), Isom Harrison (LLNL), Miriam
Blake (LANL), Heath O’Connell (FNAL), Mona Higgins (NSTec), Kim Johnson (ANL),
Mary Hale (ANL), Scott Gibson (ORISE), Gayla Bratton (LMSI), Pam Edwards (FHI),
Marsha Fish (WCH), Mary Petersen (BNL), Bill Prymak (GFO), Cathy Wright (NETL),
Debbie Beckett (SRS), Annanaomi Sams (PNNL), Debbie Caver (SRO), Dave Hamrin
(ORNL), Mary Donahue (NREL), Nicole Carson (S-N), Alison Easter (AMES), Charlie
Love (INLICP), Dale Claflin (INL), Luis Perez (KCP), Janine Ford (NNSASC), Kim
Kindrew (JLAB), Donna Lawson (Y-12), Theresa Connaughton (LANL), Jannean
Elliott (OSTI), Patty Simmons (OSTI), Daphne Evans (OSTI), Judy Gilmore (OSTI),
and Kathy Waldrop (OSTI)
2008 STIP Working Meeting (Kathy Waldrop) – OSTI thanked everyone who participated in the 2008 STIP Working Meeting and especially to those who took the time to give presentations. Several individuals had opportunities to work with representatives from other sites to improve STI management processes at their sites. OSTI also thanked the 2008 STIP Working Meeting host Miriam Blake as well as Theresa Connaughton and Helen Boorman all from LANL who helped with the planning and implementation of the various aspects of the week including arranging and leading the tours, providing the meeting equipment, and locating the perfect restaurant for a group social.
The presentations from the two day working meeting are linked on the STIPWorks section of the STIP Home Page.
DOE Data Explorer (Jannean Elliott) – The DOE Data Explorer presentation presented at the 2008 STIP Working Meeting is available on both the public and the password-protected areas of the STIP Home Page. The launch schedule slipped a little, but now the DOE Data Explorer has its own link on the OSTI Home Page, right under Science Accelerator. The direct link is http://www.osti.gov/dataexplorer/.
NIH Open Access Policy Update (Judy Gilmore) - The NIH Public Access Policy was discussed at the STIP annual meeting and several of the labs are
watching how this unfolds since it has implications for DOE and some
sites. Jane at LBL addressed this in her talk at STIP and since then, there has been a lot
of email activity. Following STIP, we learned that the NIH had
opened a second call for comments (reference Federal Register, Monday,
March 31, 2008), due to what one source cites as pressure from the
publishing community. Based on this second call, NIH will post
analysis and results for public view by September 30, 2008. SPARC has posted their comments for
review which offer a good comprehensive analysis in favor of the
approach and which supports a six rather than a 12 month
embargo. There are also comments available from the Association
of American Publishers fighting against it saying it is not consistent with
copyright laws. OSTI will continue to pass along items of
interest and sites are encouraged to do the
same. One comment, a
House bill was introduced several years ago that would mandate a
similar requirement for all federally funded research. It is not
known if this will be introduced again at some
point.
Digital Document Access (Patty Simmons) - OSTI recently worked with Fermilab to identify metadata at OSTI that did not have digitized full text. A printout was provided to Fermilab; and as a result, Fermilab provided links to over 6,000 digitized full-text documents. OSTI will gladly work with any site to identify metadata by Site Code and/or Report Number prefixes that do not have digitized full text. Any level of effort will help; you do not need to have thousands of digitized documents to make this worthwhile. Even individual records provide positive results.
2009 STIP Working Meeting (Kathy Waldrop) –
On the last day of the 2008 STIP Meeting the group discussed the location for
the 2009 STIP Working Meeting. Since
budgets dictate attendance it was determined that we should try having a
meeting in a city that has a major airline hub.
The locations being considered are Dallas/Fort Worth and
Harvesting
Update (Jannean Elliott) - ORNL is now officially in production harvesting,
making a total of 10 laboratories and 4 international countries that are
submitting STI to OSTI in this way. Talks are planned with LANL and
Miscellaneous -
Pamela
Edwards, FHI – Recommended
OSTI put up 2009 STIP Working Meeting Web page as soon as a decision has been
made regarding hotel. Also request OSTI
add draft agenda to Web page by early February 2009 so that STIP Managers will have
something to accompany their request for approval and book airline for cheaper
fare.
Dave
Hamrin, ORNL - UCNI
(unclassified controlled nuclear information) rules are in a state of
transition (see http://www.thefederalregister.com/d.p/2008-06-10-E8-12978).
The concept of "widely disseminated" now considers NTIS and GPO
Depository as being "widely disseminated."
Judy Gilmore - On May 15,
Judy Gilmore - Valerie Allen of OSTI will be
attending the upcoming Special Libraries Association (SLA) conference and OSTI
Director Walt Warnick is part of a panel presentation scheduled for
Monday, June 16, at 3:30, "Building Global Bridges Across Science
Databases." In addition, OSTI will have an exhibit at the
upcoming American Libraries Association (ALA) meeting. During the week of
Judy Gilmore - OSTI Director Walt Warnick and Brian
Hitson, along with DOE representative Jeff Salmon, are in
Kathy Waldrop - The next STIP Managers teleconference is August 13.