ODP Information Bulletin
                  No. 00-006.2   June 19, 2000


          TO:       All State Administrative Agency Heads
          All State Administrative Agency Points of Contact

          FROM:     C.H. "Butch" Straub, II
          Director

          SUBJECT:  Time Line for Implementing the On-Line Data Collection Tool and Guidance for
          Registering Users


The Office for Domestic Preparedness Support (ODP), Office of Justice
Programs (OJP), presented information on the ODP Fiscal Year 1999 State Domestic
Preparedness Equipment Program to state administrative agency (SAA) representatives at a series
of regional conferences in March and April, 2000.  As you know, Fiscal Year 2000 funding under
this program is contingent upon the submission of needs assessment data and statewide domestic
preparedness strategic plans.  As discussed at the regional conferences, OJP has developed an on-
line data collection tool to assist states with their submissions.  This letter is intended to update
you on OJP's time line for making the on-line tool available to state and local users and to provide
information on the process for identifying and registering users for the on-line assessment tool. 

States who choose to use the on-line assessment tool developed by OJP to submit needs
assessment data and strategic plans may begin registering users on July 5, 2000.  OJP will
implement the second phase of the data collection process on August 1, 2000.  At that time,
software will be made available on-line for local jurisdiction data input.  SAAs will be able to
input data beginning August 15, 2000, when the third phase of the on-line process is implemented. 


When the user registration phase begins for the on-line assessment tool, OJP will validate
submissions using a list of eligible state and local users provided by the SAA for each state.  On
this list, users should be categorized by state and local jurisdiction.  As part of this process, the
SAA will also need to coordinate with the state public health agency to obtain a list of users for
the public health assessment portion of the capabilities and needs assessment.  The list for your
state should be provided to your ODP grant program manager no later than June 30,
2000.  Receipt of this list will enable users from your state to begin to register and use the on-line
tool.  If you have any questions, please feel free to contact your ODP grant program manager.  An
updated list of ODP grant program managers is attached.  Additional information about the
Fiscal Year 1999 State Domestic Preparedness Equipment Program and the on-line assessment
tool can be found on OJP's web page at www.ojp.usdoj.gov/odp. 

I look forward to working with you and your colleagues during the implementation of this
program to enhance state and local emergency response capabilities.


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