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FAQs: Changing a Vital Record How do I get a Birth or Death Record Corrected or Changed?How do I get a Marriage or Divorce Record Corrected or Changed? How do I change a birth certificate with a court order of name change? HOW DO I GET A BIRTH OR DEATH RECORD CORRECTED OR CHANGED?
The amendment process varies depending on the type of legal change needed, and how recently the record was filed.
To get instructions for correcting or changing a birth or death record:
Photocopy the record and note the changes that are needed on the record copy. Prepare a cover note with your name, address, phone number and e-mail address if available. Fax the copy of the record and the cover note to 971-673-1201 to the attention of one of the persons listed below, or mail the request to Oregon Vital Records, PO Box 14050, Portland, OR 97293.
If you call about an amendment and leave a message, please include with your message:
1. The name of the person as it is listed on the record. 2. The date of the event. 3. An exact description of the item that is in error and how it needs to be changed or corrected. 4. Whether a request and/or fee has already been submitted to make the change to the record.
Corrections to a birth record: If the event occurred within the last year. Gisela Badillo: 971-673-1169
Corrections to a death record: If the event occurred within the last year. Patricia Thompson: 971-673-1163 Patricia.a.thompson@state.or.us
Corrections to a birth or death record: If the event occurred more than one year ago. Amanda Vega: 971-673-1137
To add father's name to a birth record: By affidavit (mother not married during pregnancy) For additional information please see: Paternity FAQs Debora Gott: 971-673-1155
To add father's name to a birth record by a court finding of paternity: See: Paternity FAQs Tony Bojanowski: 971-673-1143 Anthony.m.bojanowski@state.or.us
To process adoption orders for children born in the United States: Debbie Draghia: 971-673-1152
To process adoption orders for children born in foreign countries and adopted in Oregon: Tony Bojanowski: 971-673-1143 Anthony.m.bojanowski@state.or.us
To file a delayed birth record: Becki Buskirk: 971-673-1147
HOW DO I GET A MARRIAGE OR DIVORCE RECORD CORRECTED OR CHANGED?
To correct a marriage record: Contact the county clerk's office in the county where the marriage license was issued.
To correct a divorce certificate: Contact the county court in the county where the divorce decree was approved.
HOW DO I CHANGE A BIRTH CERTIFICATE WITH A COURT ORDER OF NAME CHANGE? Oregon Vital Records will not automatically change your birth certificate if a court issues a court order of name change. Under Oregon law it is optional whether a birth certificate filed in Oregon is amended by the court order. To prove your name change without changing the birth record you will need to show both an original certified copy of the birth record and a certified copy of the court order. If your name has been changed by court order, you may obtain a certified copy of the order directly from the court that approved it. Fees vary--please check directly with the court. Oregon Vital Records will change the name of a child or a parent listed on a birth record if the following documents and fee are submitted: Submit your documents by mail, or in person.
For information about how to file for a court ordered name change:
How the birth record will be changed: To prevent fraud, changes to names on birth records are documented. The original birth certificate filed by the hospital will have the name lined out and the new name typed in above with a footnote referencing the court order and the date of the change. The short form birth certificate from computer data will have a footnote stating which name had been amended and the date of the change but will not show the previous name. If you have a sealed name change order, or a court order specifying a new birth certificate, please call for additional information. Some agencies may require you to submit a certified birth certificate documenting the details of the name change. To obtain this version of your birth record, please request a "long form" copy when you order your record. Some agencies may also require you to provide a certified copy of the court order of name change. |
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