USDA/CRIS - New User Help Screen

Searching Help

Use your mouse to position your cursor within selection boxes or text entry boxes. To make a simple selection, such as to check a box in the "Subfile" panel, or to make a choice in a listbox such as "Project Type", position your cursor on your selection and press your left mouse button. You may choose more than one item in listboxes by holding down the "Ctrl" (or "Command") key. To enter text in an entry box, position your cursor within the box, click your left mouse button to activate the box, and then type in your search term(s) or word(s). It does not matter whether you enter text in upper, lower, or mixed case; the search software is case insensitive. Internal or trailing punctuation is sometimes required as part of the term you should enter. If you have questions on whether or not to enter punctuation, click on the "Help" button near the box in which you are entering a term.
Within any given box you may enter as much text as you want. The text will scroll horizontally if you fill the box. For boxes in which you enter text, you may enter more than one search term. A term can be a single word or a phrase. If you have more than one term in a single category, you must separate each term by a semicolon. The resulting search that will be executed will replace the semicolon with the Boolean "OR".
Full-Text Searching
In the top three entry boxes, "Fulltext Terms", etc., you may enter whatever terms you choose to characterize the projects you wish to see. The text fields that are searched for your words or phrases are: Title, Objectives, Approach, Non-Technical Summary, Keywords, Progress, and Impact.
Searching by Fields
The lower half of the search screen contains entry boxes corresponding to individual data fields or groups of fields in the CRIS database. You may wish to use only this section of the screen to search for projects by data in a specific field, e.g., State/Country, Fiscal Year, Investigator, Project Type and Status, etc. Fill out as many boxes as you wish, then click on any of the "Search" buttons. You may decide to do a broad, full-text search on the top half of the screen, then go to the "Search CRIS by Individual Data Fields" boxes to refine your search by limiting the retrieval to one or more of the fields there. You may use as many or as few boxes on the whole screen as you need to get the results you want.

Just as you did in the full-text search on the top of the screen, you enter your terms using semicolons between each word or phrase. The search software will perform an "OR" operation when it sees a semicolon. Automatic wildcarding is applied after any two characters entered as a word (i.e., characters separated from other words or word fragments by a space or punctuation). This differs from the full-text search boxes on the top of the screen which insert the wildcard after a three-character word stem.

For additional assistance in searching specific fields and groups of fields, click on the "Help" button to the right of the group of boxes in which you are working.

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After you have filled in as many search boxes as needed, press any "Search" button. After a few seconds you will receive a "Records retrieved:" report indicating the number of projects which meet the search criteria. To look at your records, press one of the "Display Results" buttons. The records will be displayed in a short title format--10 records per screen. With the "Assisted" interface, the maximum number of records that can currently be displayed, printed, or downloaded in a single CRIS search is 500. This number may be set by you on the search screen. The 500-record maximum is an arbitrary number selected by the CRIS office to ensure that no single session will consume too many network resources and prevent access by others. If your search returns a number higher than 500 records, we suggest that you break the search into pieces, perhaps by adding one geographic Region at a time to your search strategy, thus reducing records in each segment to under 500. There are several limit fields at the bottom of the search screen that might also be used for this purpose. There are no display limits for users of the "Professional" or "Pending Projects" interfaces.

For assistance in selecting records for displaying, printing, or downloading, click the "Help" button on the "Display Search Results" screen.