| Oregon Documents Depository Program |
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| Document Repository Program |
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In 2006, the Oregon Documents Depository Program was expanded to include online publications. For more information on how the Oregon Documents Repository collects, preserves, and provides access to online Oregon documents, click here.
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| Depository Shipments |
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Contains two shipping list archives: the first is from 2006-05 to the current shipping list, which is listed at the top. The second is an archive of shipping lists beginning in October of 1998 and ending with 2006-04.
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| About the OrDocs Program |
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History
In 1905, the secretary of the Oregon Library Commission said in her report, "It will certainly be well worth while to make some provision for making a list and to arrange for preservation of documents through public libraries, among which should be designated depositories. People in different sections of the state should know that all the state documents may be found in certain libraries."
In 1907, the 24th legislature passed a law requiring the State Printer to give the State Librarian bound copies of state publications, to be distributed to selected Oregon libraries.
The program has changed over the years, but the intent and the implementation are very similar to the original program. Oregon Revised Statute 357.001, which governs the State Library, affirms that "It is a basic right of citizens to know about the activities of their government, to benefit from the information developed at public expense and to enjoy access to the information services of state agency."
The Depository Program is celebrating its centennial in 2007. Read more here.
Read a detailed history of the Oregon Documents program.
About the program
State agencies are required to provide the State Library with copies of their public documents for distribution. (The State Board of Higher Education, the Oregon Supreme Court, the Oregon Court of Appeals, and the Oregon Tax Court are exempt from the depository program.)
The Oregon Revised Statutes defines "public document" as "..informational matter produced for public distribution regardless of format, method of reproduction, source or copyright, originating in or produced with the imprint of, by the authority of or at the total or partial expense of any state agency. 'Public document' includes informational matter produced on computer diskettes, CD-ROMs, computer tapes, the Internet, or in other electronic formats ."
Depository libraries are specified in Oregon Administrative Rules 543-70-000.
| OREGON DOCUMENTS DEPOSITORY LIBRARIES |
| Eastern Oregon University Library |
| Oregon Institute of Technology Library (Klamath Falls) |
| Multnomah County Library |
| Oregon State Library (2) |
| Oregon State University Library |
| Portland State University Library |
| Southern Oregon University Library |
| University of Oregon Library |
| Western Oregon University Library |
All depository libraries are required to make their Oregon documents accessible to the public free of charge. Depositories must retain all depository documents for a minimum of five years, except that superseded publications may be replaced by the newer edition.
As the official archive for Oregon public documents, the State Library will retain all titles permanently.
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| Cataloging and Classification |
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The Oregon State Library provides full MARC catalog record for all items in the Depository Program. OSL has also established the OrDocs Classification System, which provides call numbers based on the issuing agency. The State Library’s catalog records are also included in OCLC’s WorldCat database, a resource sharing tool used by libraries world-wide to help facilitate access to library collection.
Oregon Documents Depository Libraries are required to include bibliographic records for Oregon documents in their online catalogs. MARC records for depository libraries, information about modifying them for your library’s local practice, and an alternative method for downloading records using OCLC Connexion, are available. For more information, contact Arlene Weible, arlene.weible@state.or.us 503-378-5020.
Any Oregon library may download bibliographic records for items in the Oregon Documents Repository, OSL’s archive of electronic state documents.
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