FINANCIAL ADMINISTRATION MEMORANDUM NO
December 4, 2006
FINANCIAL ADMINISTRATION
MEMORANDUM NO. 2006-018 (IV.A)
To: Bureau
Assistant Directors, Administration
Chief Executive
Officer, National Business Center
Bureau Finance
Officers
From: Mona S.
Williams /s/
Focus Leader,
Asset and Debt Management
Office of
Financial Management
Subject: Guidance and
Schedule for Collecting DOI Work Activity Output Data
This Financial
Administration Memorandum (FAM) provides guidance for collecting DOI work
activity outputs and establishes a schedule for collecting these outputs for
FY07 and thereafter. It reiterates the guidance published in a Policy,
Management and Budget memorandum dated December 29, 2005, same subject.
Bureaus should report
work activity outputs as these outputs are produced. This may be daily, weekly,
monthly, quarterly, or annually, depending on the type of work done. But at a
minimum, the Department expects to see the DOI work activity outputs updated
quarterly, by the end of the month following the end of the previous quarter,
i.e. January 30, April 30, July 30, and October 30.
The cost (ABC) module of
the DOI ABC/M system contains a component to collect DOI work activity outputs.
This component of the cost module remains open to collect output data. The
output component of the cost module should not be confused with the performance
module of the DOI ABC/M system that collects similar output performance
measurement data. The DOI ABC/M system can be accessed at
http://abcm.doi.gov.
Bureaus have the option
of either entering output data directly into the output component of the cost
module, or forwarding output data to the Department in a
Microsoft Excel file using the format attached to this
FAM. Implementation of the FBMS ABC/M module may change procedures for
collecting outputs, but the policy and schedule for reporting outputs will not
change.
Bureaus who have not
recently updated their FY06 DOI work activity output data are now requested to
provide their updates by January 30, 2007. Please report outputs for the entire
fiscal year. Microsoft Excel files should be forwarded to the Office of
Financial Management, Attn: Asset and Debt Management.
This FAM will remain in
effect until superseded by issuance of a departmental Activity Based Cost
Management Handbook, or until implementation of the FBMS ABC/M module.
Please direct any
questions on this subject to Dorothy Sugiyama at (202) 208-5789.
cc: ABC
Steering Committee
Activities
Oversight Team
Finance Officers’
Partnership
Bureau Budget
Officers
Performance
Management Council
FBMS Project
Management Office
Attachment
Prior Financial
Administration Memorandum on this subject:
None
