Skip Navigation  
acfbanner  
blueline
Department of Health and Human Services Administration for Children and Families
          
ACF Home   |   Services   |   Working with ACF   |   Policy/Planning   |   About ACF   |   ACF News   |   HHS Home

  Questions?  |  Privacy  |  Site Index  |  Contact Us  |  Download Reader™Download Reader  |  Print Print      

Administration on Developmental Disabilitiesskip to primary page content

ADD-IM-06-01

Issued 10/25/05
Changes in Frequency of Financial Status Reporting for State Councils and Protection and Advocacy Systems

TO:
State Councils on Developmental Disabilities
Designated State Agencies
Protection and Advocacy Systems
Regional Office ADD Liaisons

SUBJECT:
Changes in Frequency of Financial Status Reporting for State Councils and Protection and Advocacy Systems

LEGAL AND RELATED REFERENCES:
The Developmental Disabilities Assistance and
Bill of Rights Act of 2000 (42 U.S.C. 15001, est seq.)
P.L. 106-402 Final Rule, 45 CFR Part 1386

DISCUSSION:
Two state-designated recipients of federal financial support authorized under the Developmental Disabilities Assistance and Bill of Rights Act of 2000 (the DD Act) are the State Councils on Developmental Disabilities (Councils) authorized under Subtitle B of the DD Act and Protection and Advocacy Systems (P&As) authorized under Subtitle C. Regulations covering both of these programs are found in 45 CFR, Part 1386, and require that financial status reports be submitted to the Administration for Children and Families (ACF).

The regulations in Part 1386.32 provide the requirement for the Councils, specifying that the “Governor or appropriate State financial officer” must submit this report. The DD Act, in Section 125(d)(3)(C)(i), specifies the “Designated State Agency (DSA) as being responsible to “receive, account for, and disburse funds.” Thus it is the DSA that is responsible on behalf of the Governor and the state to submit the financial status report forms. In practice it is noted that the significant authorities granted to the Council to implement the program require its parallel involvement with the DSA in financial status reporting. Under Information Memorandum ADD-IM-03-02, the financial status reporting comprises the use of the ADD-02 in combination with the SF-269A (Short Form).

The regulations in Part 1386.23 provide the requirement for the P&A’s, specifying that the agency implementing the P&A System must submit the financial status report, the SF-269 (Long Form).

Both of these paragraphs in the regulations specify that the frequency interval for reporting will be specified by ACF, but not more frequently than quarterly. Currently both programs are required to report every six months.

CHANGE IN REPORTING REQUIREMENTS:
The required schedule for reporting will change October 1, 2005. To reduce the financial reporting burden, the reporting requirement for both programs [DSAs (with Councils) and P&As] will change to annual financial status reporting. The reporting period will be October 1 through September 30 for each open federal fiscal year and your report must be submitted within 90 days of the end of the period (December 30). Note the change to annual financial status reporting provides additional time for submission; formerly it was only 30 days.

INQUIRIES TO:
Jocelin Gridley
Office of Programs
Administration on Developmental Disabilities
Mail Stop HHH, 405-D
370 L'Enfant Promenade, SW., Aerospace Building
Washington, D.C. 20447
Telephone: (202) 690-8776

 

/s/

Patricia Morrissey
Commissioner
Administration on Developmental Disabilities