A Bi-Weekly Newsletter from ITA Administration
Office of the Chief Financial Officer
Wednesday, October 01, 2003
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A Bi-Weekly Newsletter from ITA Administration | |
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Office of the Chief Financial Officer |
Wednesday, October 01, 2003 |
Metrocheks will be distributed to participating employees in Room B841B from October 7-9, 2003, according to the first letter of your last name, as follows:
On October 9 from 8:30-3:30, Metrocheks are
available for pickup in Room B841B by any participating employee. Those
employees who are unable to pickup their Metrocheks during the designated
times can go to the Department of Transportation (DOT) headquarters,
located at 400 7th Street, SW. Take the Metrorail to L'Enfant
Plaza, exiting at 7th and D. The Metrocheks pickup window is
located on the Plaza Level, Southwest corner of DOT in Room 206. The
office hours are Monday thru Friday, 8:30 a.m. until 4:00 p.m. with full
coverage during lunch hours. If you have questions, please call Sharon
Russell at (202)482-3267. New Copier Maintenance Program To streamline copier maintenance, all copiers in ITA-headquarters will be serviced, supplied and maintained by Danka in FY 2004. The only exception is Xerox machines which can only be serviced by the manufacturer, Xerox Capital Services. That means all other brands of copiers, Canon, Toshiba, Ricoh, etc. will be serviced by Danka. For service on all but Xerox copies, please call the Danka service number at 1(800)653-2652. After reviewing the options to ensure prompt and efficient maintenance and support of ITA's headquarters copiers, OOMS decided to contract with Danka Office Imaging to provide a consolidated support program in order to make it easier for people to get prompt service, ensure better reporting of copier use, and make it easier if offices wish to connect their copier to their network printer. If you have questions, please contact Robin Carpenter at (202)482-4989 or via email, Robin_Carpenter@ita.doc.gov. Effective October 1, 2003, ITA has implemented new procedures
for retiring and shipping official
records for staff located at ITA Headquarters. Records will no longer be
consolidated and stored in the records holding and staging facility for
pickup by staff from Washington National Records Center. Instead, ITA offices will obtain
the SF-135, "Records Transmittal and Receipt", from OurPlace and
email the completed form to the ITA Records Management Officer for
approval. Upon approval, the
originating office will contact the central mailroom at
(202)482-4447 to arrange for the pickup of the boxes
and shipment to WNRC directly from their office. The detailed procedures
are outlined in the Through the Maze Manual under OOMS-7, "How to Retire, Ship
and Retrieve Official Records".
For additional information and assistance, contact Glenitta Chase
at (202)482-3757. ITA Forms and
Stationary Catalog
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FY04 Travel OrdersA quick reminder to all travelers and travel order preparers: FY 2004 travel orders must be prepared using the FY 2004 forms and FY 2004 travel order numbers. The FY 2004 Travel order forms are available on "OurPlace" at: (http://ourplace.ita.doc.gov/ourplace.nsf?Open. After signing on, select "E-forms" from the navigational bar on the right. Then select "ITA Smart Forms" from the menu bar, and then select the CD-29, Travel Order form for FY 2004. If you have questions, please call Sharon Russell at (202)482-3267. Self-Paced TrainingThe USDA Graduate School has expanded their Self-Paced Training program. There are two types of Self-Paced Training courses available: Self-Study, designed for independent learning and Instructor-assisted, designed to guide you through a series of readings and assignments. One of the most attractive features of Self-Paced Training, is that it allows you to choose the time and place most convenient for you to start your training. Over 85 courses are available through this program. To learn more about this flexible approach to learning, log on to the Graduate School website at www.grad.usda.gov/selfpaced or by calling 1(888)744-GRAD. If you have additional questions, please call LaVerne Hawkins at (202)482-2537. FY 2003 has ended. The OFM staff will continue to monitor all obligations closely. If there are any questions contact Beryle Randall (after October 3, 2003) on (202)482-4873. FY 2004 BudgetThe House
and Senate have passed a Continuing Resolution (CR) to cover the period
October 1, 2003 through October 31, 2003. The CR will allow ITA to continue
to operate at a conservative spending rate during that time period. Detailed funding availability
information will be available from OFM in the next few days. If there are
any questions, please contact Beryle Randall at (202)482-4873.
Under Secretary Grant Aldonas and others met on September 25, 2003 with the OMB examiners to discuss ITA's FY 2005 Budget request. OMB has submitted several questions that are being answered by various program offices and the Office of Financial Management (OFM). The OMB "passback" is expected in late November 2003. If there are any questions, please contact Beryle Randall at (202)482-4873.
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Send your suggestions or comments about this newsletter to Nina_Harris@ita.doc.gov