[Federal Register: January 5, 2000 (Volume 65, Number 3)]
[Notices]               
[Page 540-541]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr05ja00-95]                         

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OFFICE OF PERSONNEL MANAGEMENT

 
Privacy Act of 1974; Amendment to a System of Records

AGENCY: Office of Personnel Management (OPM).

ACTION: Notice to amend a system of records.

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SUMMARY: OPM proposes to amend the Parking Program Records, OPM/
Internal-13, a system of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended. This revision is being published in 
accordance with 5 U.S.C. 552a(3)(4).

DATES: The changes will be effective without further notice February 
14, 2000, unless comments are received that would result in further 
revisions.

ADDRESSES: Send written comments to the Office of Personnel Management, 
ATTN: Mary Beth Smith-Toomey, Office of the Chief Information Officer, 
1900 E Street NW., Room 5415, Washington, DC 20415-7900.

FOR FURTHER INFORMATION CONTACT: Mary Beth Smith-Toomey, (202) 606-
8358.

SUPPLEMENTARY INFORMATION: This notice serves to update OPM/Internal-
13, Parking Program Records, to collect medical information from a 
person seeking a disability parking permit and to disclose the medical 
information to OPM's Medical Doctor for approving parking based on a 
person's disability.

U. S. Office of Personnel Management.
Janice R. Lachance,
Director.
OPM/INTERNAL-13

SYSTEM NAME:
    Parking Program Records.

SYSTEM LOCATION:
    U.S. Office of Personnel Management, Office of Contracting and 
Administrative Services, 1900 E Street NW., Washington, DC 20415-7100.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current OPM employees and others who use OPM parking facilities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains records relating to the administration of the 
parking permit system for OPM's central office at the Theodore 
Roosevelt Office Building, 1900 E Street NW., Washington, DC. The 
records include information such as name; Social Security Number; 
employing organization; assigned permit number; home and office 
telephone numbers; home address; vehicle information; duty hours and 
location; and medical information when necessary.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM
    Includes the following with any revisions or amendments:
    Federal Property and Administrative Services Act of 1949, as 
amended, and 5 U.S.C. 301.

PURPOSE(S):
    The records are used to administer the parking program at OPM, 
collect information for tax purposes, and compare records with other 
Federal agencies to ensure parking privileges are not abused. These 
records may also be used to locate individuals for personnel research.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Routine uses 1, 3 through 7, and 11, of the Prefatory Statement at 
the beginning of OPM's system notices (60 FR 63075, effective January 
17, 1996) apply to the records maintained within the system. The 
routine uses listed below are specific to this system of records only.
    a. To disclose information to the Internal Revenue Service and 
State and local tax authorities.
    b. To disclose information to officials of labor organizations 
recognized under 5 U.S.C. Chapter 71 when relevant and necessary to 
their duties of exclusive representation concerning personnel policies, 
practices, and matters affecting working conditions.
    c. To disclose information in computer matching activities, 
including comparison of parking records with other Federal agencies, 
and for the purpose of assigning tax liabilities related to the fringe 
benefit accrual value of parking.
    d. To disclose information to OPM's Medical Doctor for approving 
parking based on a person's disability.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    These records are maintained in file folders and in an automated 
data base.

RETRIEVABILITY:
    These records are retrieved by the names, Social Security Numbers, 
permit numbers, addresses, or vehicle information of the individuals on 
whom they are maintained.

SAFEGUARDS:
    Access is only to authorized personnel whose duties require access.

RETENTION AND DISPOSAL:
    These records are maintained for varying periods of time, in 
accordance with NARA General Records Schedules 2 (pay) and 11 (parking 
permits). Disposal of manual records is by shredding or burning; 
electronic data is erased.

SYSTEM MANAGER(S) AND ADDRESS:
    Facility Services Division, Security Office, Office of Contracting 
and Administrative Services, Office of Personnel Management, 1900 E 
Street NW., Washington, DC 20415-7100.

NOTIFICATION PROCEDURE:
    Individuals wishing to determine whether this system of records 
contains information on them should contact the system manager. 
Individuals must furnish the following for their records to be located 
and identified:
    a. Full name.
    b. Parking permit number (if appropriate).
    c. Vehicle license number (if appropriate).
    d. Social Security Number.

RECORD ACCESS PROCEDURES:
    Individuals wishing to request access to records about them should 
contact the system manager. Individuals must furnish the following for 
their records to be located and identified:
    a. Full name.
    b. Parking permit number (if appropriate).

[[Page 541]]

    c. Vehicle license number (if appropriate).
    d. Social Security Number.
    Individuals requesting access must also follow the OPM's Privacy 
Act regulations regarding verification of identity and amendment of 
records (5 CFR part 297).

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request amendment of records about them 
should contact the system manager. Individuals must furnish the 
following for their records to be located and identified:
    a. Full name.
    b. Parking permit number (if appropriate).
    c. Vehicle license number (if appropriate).
    d. Social Security Number.
    Individuals requesting amendment must also follow OPM's Privacy Act 
regulations regarding verification of identity and amendment of records 
(5 CFR part 297).

RECORD SOURCE CATEGORIES:
    Information in this system of records is obtained from:
    a. The individuals to whom the records pertain.
    b. Information taken from official OPM records.
    c. Other Federal agency parking records.
    d. OPM Medical Doctors when disability determinations are 
requested.
[FR Doc. 00-212 Filed 1-4-00; 8:45 am]
BILLING CODE 6325-01-P