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Social Security Number Verification Service (SSNVS)
Verifying all names and SSNs with SSNVS before you submit can speed the processing of your submissions. Correct names and SSNs on W-2 wage reports are the keys to the successful processing of your annual wage report submission.

Electronic Filing

There are three ways to file electronically:

  1. Upload a Wage Report – the software used to create reports that are uploaded to Social Security Administration (SSA), must be formatted to SSA’s Specifications for Filing Forms W-2 Electronically (EFW2/EFW2C). Check your wage reporting format with the AccuWage test tool prior to submitting. It allows you to check wage reports for correctness before you send them to Social Security.

  2. W-2 Online - Complete up to 20 Forms W-2 right on your computer, electronically submit them to SSA and print copies suitable for distribution to your employees. No software is needed.

  3. W-2c Online – Complete up to 5 Forms W-2c on your computer, electronically submit them to SSA and print copies suitable for distribution to your employees. No software is needed.
Why Should I File Online?
  • It is free, fast and secure.
  • It saves time and reduces filing burden.
  • It offers a later filing deadline (electronic filers have until the last day of March vs. the last day of February for all other filers).
  • It provides an immediate receipt for proof of filing.
Step by Step:

Access all three e-filing options via the Business Services Online (BSO) website.
  1. Register to file (Registration is required).
    From the BSO website, select Registration. A User ID will be issued immediately. At that time you choose your own password. Third-party preparers need only register once in their own firm’s name.
    *Check your wage reporting format with AccuWage prior to submitting.
    *Verify names and SSNs with SSNVS prior to submitting.
  2. Return to the BSO website and Login using your User ID and password.
  3. Select “Submit a W-2 Wage File” or one of the options under “Create Forms W-2 Online.”

How to File Correction Forms

W-2c Online - You can now complete up to 5 Forms W-2c right on your computer, electronically submit them to SSA and print copies suitable for distribution to your employees. See the BSO Electronic W-2 Filing Handbook for more information, including step-by-step instructions.

More Information about Filing Correction Reports

Electronic Data Transfer Option for Federal and State Agencies

Electronic Data Transfer is an alternative to Internet filing that allows Federal and State agencies to transfer annual wage data directly to SSA using a dedicated-circuit connection. Participation in the EDT program is by special arrangement with SSA.
Electronic Data Transfer Guide

Additional e-Filing Resources

What’s New for TY 2007
Business Services Online Handbook
Complete Registration Information

Paper W-2 Filing

Filing fewer than 20 W-2s? It’s easy to file electronically with W-2 Online (see information above).

Resources for Paper Filers:

Magnetic Media Filing

Social Security no longer accepts magnetic tapes, cartridges, or 3 1/2" diskettes. All wages must be filed either electronically or on paper.

If you use off-the-shelf software to prepare your wage reports and it does not offer electronic filing, contact the software company.

Also visit SSA's Vendor List for a list of companies that offer wage reporting services and/or products.

Filing Methods
Table of Contents

Electronic Filing
Paper Forms W-2
How to File Correction Forms
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Last reviewed or modified Tuesday Sep 16, 2008
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