Learn about the eOffer process

The eOffer process has five basic steps however you should read the gather company documents and information section before you start completing information in eOffer.

Step 1 Authentication

The vendor goes to the eOffer webpage.When this page loads it checks for a digital authentication certificate (digital certificate) on your computer.Once it has finished checking for the digital certificate, it gives you one of the following responses:

  • No Certificate – You do not have a digital certificate and need to purchase one before you can use this site.
  • Invalid Certificate – Your digital certificate has either expired or has been revoked.Please contact your certificate provider for more details.

  • Multiple Certificates – You have more than one digital certificate on your computer.You should choose the one you want to use and hit continue.
  • Valid Certificate – Your digital certificate has been verified and you may choose to do a contract offer or modification.

After the digital certificate has been verified, the vendor should click the sign/in button for Contract eOffers.

Step 2 Completing the Offer

Vendor completes all sections within the eOffer process and adds supporting documents e.g. pricelist and D&B report.

Step 3 Submitting the Offer

Once the vendor is satisfied with the responses and supporting documents, they will click the submit proposal button.When the submit proposal button is clicked it creates a proposal document that shows your responses.This proposal document is electronically sent to the contracting office with all your attachments.

Step 4 Negotiation

Once the proposal has been assigned and reviewed by the GSA contracting official they will contact the vendor to begin negotiations.

Step 5 Award Contract

After the negotiation process is complete, the GSA contracting official will create the contract package (all the files that will make up the final contract).Creating the package generates an email to the vendor notifying them to go into eOffer and sign the contract package. Once the package is signed by the vendor, it generates an email notification for the GSA contracting officer to sign the documents.After the contracting officer signs the documents, a notification is emailed to both the vendor and the contracting officer.The vendor can go into eOffer and download the documents.