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Part 4. Examining Process

Chapter 7. Examination Returns Control System (ERCS)

Section 6. Reports (Cont. 1)

4.7.6  Reports (Cont. 1)

4.7.6.5 
Count Reports

4.7.6.5.2  (10-01-2003)
Activity Code Count by POD/MSS Report

  1. Activity Code Count by POD/MSS Report is available to PSP and area/industry users, creates a table showing the number of returns in status 06 in each market segment by activity code.

  2. The report runs for PBC. The area/industry user must have permission to view returns in the entire PBC before running the report. PSP users must have permission for the entire PBC or permission for the PBC with SBC of 87700 to run the report.

  3. If there is more than one PBC for the database (as in LMSB), the user must select one PBC for which to run the report.

4.7.6.5.3  (07-31-2000)
Business Plan Count Report

  1. The Business Plan Count Report is used to identify returns in the priority categories of the business plan.

4.7.6.6  (10-01-2003)
Statute Expiration Reports

  1. This section covers the following ERCS statute expiration reports:

    • Pending Statute Report

    • 895 Report

    • Print 895 Forms

    • Reprint 895 Forms by TIN, MFT, and Tax Period

    • Reprint 895 Forms by Issue Date

4.7.6.6.1  (07-31-2000)
Pending Statute Report

  1. The Pending Statute Report lists returns in group/function statuses with a statute expiration falling within the number of days input by the user. It may be run by the earliest statute date or employee ID.

  2. The report is used by the group manager/function when performing an IVL review or at any time there is a concern about a statute. The report can be compared to AIMS 4.1 Table.

  3. Examples for use by groups/functions include, but are not limited to:

    • Group/Chief— to indicate the appropriateness of statute protection at the group level.

  4. See Section 3.6(2) for more detailed information and uses for this report.

4.7.6.6.2  (10-01-2003)
895 Report

  1. The 895 Report generates a report listing returns in group statuses that meets certain defined criteria.

  2. The report is used by the secretary/group clerk when working the AIMS 4.1 Table. The group manager may also use the report to monitor statutes.

  3. The report should be run at least monthly.

  4. See Section 3.6(3) for more detailed information and uses for this report.

4.7.6.6.3  (10-01-2003)
Print 895 Forms Report

  1. The Print 895 Forms Report allows a user to generate a form 895 for each return within the group whose statute, per ERCS, expires within a minimum of 180 days or the specific number of days set by the area.

  2. The secretary/group clerk should generate the report, at a minimum, monthly — or more often when receiving new cases.

4.7.6.6.4  (10-01-2003)
Reprint Specific 895 Forms by TIN, MFT, and Tax Period Report

  1. The Reprint Specific 895 Forms by TIN, MFT, and Tax Period Report allows the user to reprint forms 895 for one or more specific taxpayers.

4.7.6.6.5  (10-01-2003)
Reprint 895 Forms by Issue Date Report

  1. The Reprint 895 Forms by Issue Date Report allows the user to reprint all forms 895 issued for a specified date.

4.7.6.7  (10-01-2003)
Tax Auditor Reports

  1. These reports help the group manager and secretary/group clerk keep track of daily changes in the Tax Compliance Officer group inventory. Options available from this menu are:

    • Update Action Code and Purge Date

    • Print Daily Report

    • Group Purge Report

    • Overage Purge Report

    • Tax Auditor Scheduler Report

    • Appointment Density Report

    • Appointment Scheduled Report

    • Overnight Inventory Report

    • Inventory Analysis Report

    • Action Code Report

    • Monthly/Weekly Schedule Report

4.7.6.7.1  (10-01-2003)
Update Action Code And Purge Date

  1. This option allows the secretary/group clerk to update various action codes, purge codes, or appointment times without having to charge time to a case. For your information, various action codes, purge codes, or appointment times can also be updated via "Correct " without charging time.

  2. The following information may be updated:

    1. AAC,

    2. Employee identification number,

    3. Action code,

    4. Purge date, and

    5. Time of appointment.

  3. The program sets the purge date for action codes 03, 04, 05, 11, and 12. The default values for purge dates are determined as follows:

    Action Code Purge Date
    03 10 calendar days from today's date*
    04 15 calendar days from today's date*
    05 today's date
    11 today's date
    12 5 calendar days from today's date
    *If this date falls on a weekend or holiday, the date is set to the next workday following this date.

4.7.6.7.2  (10-01-2003)
Daily Report

  1. This option prints the tax auditor daily report, which lists work scheduled for each tax compliance officer for the date entered.

  2. The report should be generated (frequency of daily, weekly, or monthly depending on local policy) and be given to the tax compliance officer to complete.

  3. A daily report is printed for a tax compliance officer even though there may be no inventory to be purged on that date.

  4. At the end of the day, the tax compliance officer returns the report to the secretary/group clerk, so that he/she can enter the time and codes into the system.

4.7.6.7.3  (10-01-2003)
Group Purge Report

  1. The Group Purge Report lists cases requiring action of the group clerk/secretary for the date entered.

  2. The codes which may require action of the group clerk/secretary are:

    1. 04 — send 10-day follow-up letter, update to action code 07,

    2. 07 — taxpayer has not responded to report or 10-day letter — close unagreed; update to action code 12,

    3. 09 — conference with the group manager is scheduled; give case to group manager, and

    4. 12 — tax compliance officer has completed action; case ready to close.

  3. It is imperative that the inputs are done daily.

4.7.6.7.4  (10-01-2003)
Overage Purge Report

  1. The Overage Purge Report prints a list of returns with purge dates prior to the current date that meet the following criteria:

    1. Action codes other than 05 or 00, and

    2. Not closed (status 18 or less)

  2. The group clerk/secretary should run this report daily. The cases listed on the Overage Purge Report should be located and updated with the correct data.

4.7.6.7.5  (10-01-2003)
Tax Auditor Scheduler Report

  1. The report is used by the group clerk/secretary, group manager, and tax compliance officer to schedule appointments.

  2. The user selects a beginning and ending date. A print of the appointments scheduled can be made.

4.7.6.7.6  (10-01-2003)
Appointment Density Report

  1. The Appointment Density Report is used by the group manager as a tool to monitor a tax compliance officer's workload. The user specifies the timeframe that this report covers.

  2. Information contained in the Appointment Density Report includes:

    • Total slots for the group

    • Total unavailable slots

    • Total available slots

    • Total scheduled slots

    • Total unscheduled slots

    • Appointments by number of slots

    • Appointments by action code

4.7.6.7.7  (10-01-2003)
Appointment Scheduled Report

  1. The Appointments Scheduled Report provides the user with an alphabetical listing of all returns scheduled for an appointment with an action code 01, 02, or 09. It is used by the group clerk/secretary to identify expected taxpayers on a given day.

  2. The report provides the beginning and ending date range as well as an option for an individual tax compliance officer or the entire group.

4.7.6.7.8  (10-01-2003)
Overnight Inventory Report

  1. The Overnight Inventory Report lists the cases in the group by tax compliance officer or group in overnight status 05.

4.7.6.7.9  (10-01-2003)
Inventory Analysis Report

  1. The Inventory Analysis Report reflects the total returns in a tax compliance officer's inventory by activity code and action code.

  2. The report provides a summary of age of overage case as well as a summary of cases in overnight status.

  3. The information contained on this report is a helpful tool for the group manager and should be used while performing IVL reviews. The report should be printed at least monthly.

4.7.6.7.10  (10-01-2003)
Action Code Report

  1. The Action Code Report provides a list of all returns in a specified action code. The report can be generated for one tax compliance officer or an entire group.

  2. Either the group clerk/secretary or group manager may request the report at any given time.

4.7.6.8  (10-01-2003)
Territory Reports

  1. The Territory Reports allow user to generate various reports providing summary information for returns under examination. The reports are available to PSP, Territory, Director of Field Operations (DFO), area, and industry users.

  2. The level of information provided by a report depends on the user's ERCS user type and the permissions the user had on the system. At the minimum, the user must have read permission at the territory level to run these reports. The reports may be run for a territory, a DFO, an area, or an industry.

4.7.6.8.1  (10-01-2003)
Time Per Activity Code Report

  1. The Time Per Activity Code Report lists the total hours charged by each group to all activity codes for which time has been charged during a specific period. Initialization time is ignored.

  2. Totals for the reports are indicated as follows:

    • The territory report includes totals for each AAC within the territory and a total line for the territory.

    • The area report includes totals for each AAC within each territory and totals for each territory and a total line for the area.

    • The DFO report includes totals for each AAC within each territory and totals for each territory and a total line for the DFO.

    • The industry report includes totals for each AAC within each territory and totals for each territory within each DFO and totals for each DFO within the industry and totals for the industry.

4.7.6.8.2  (10-01-2003)
Time Per Second Segment Code Report

  1. The Time Per Second Segment Code Report lists the total hours charged by each group to all second segment codes for which time has been charged during a specific period. Initialization time is ignored.

  2. Totals for the reports are indicated as follows:

    • The territory report includes totals for each AAC within the territory and a total line for the territory.

    • The area report includes totals for each AAC within each territory and totals for each territory and a total line for the area.

    • The DFO report includes totals for each AAC within each territory and totals for each territory and a total line for the DFO.

    • The industry report includes totals for each AAC within each territory and totals for each territory within each DFO and totals for each DFO within the industry and totals for the industry.

4.7.6.8.3  (10-01-2003)
Pending Statute Report

  1. The Pending Statute Report provides a count of returns with a statute date 210 days or fewer from expiration. The main header for the report contains the AAC the user input to run the report and the location (or definition) of the AAC.

  2. The report contains headings listed in increments of 30 days with a heading for total pending and for percent pending. Counts are listed by EGC with totals for the territory. Totals are also included for area, DFO, and industry - if applicable.

  3. The user is prompted whether to include an optional summary (IVL) of returns expiring within 30 days or with expired statutes. If included, it is at the end of the count report.

4.7.6.8.4  (10-01-2003)
Fraud Case Report

  1. The Fraud Case Report lists the number of returns with fraud characteristics. The following codes are used to determine if a return should be counted for the report:

    • Status codes 17 and 18.

    • Source codes 88 and 90.

    • Project codes 001-006, 095-097, 135, 146, 147, and 691.

    • Fraud cases with the first digit of the second segment code (program monitoring code) equal to 4 (Fraud/Enforcement).

    • Fraud cases with the middle digit of the second segment code (category code) equal to 1 (Fraud, Regular), 2 (All SEP), 4 (Fed State Motor Fuel Project), 5 (Non_DEA Class 1 Violators), 6 (DEA Class 1 Violators), 7 (Compliance Research/Strategies), or 8 (Non-filer).

    • Fraud cases with the last digit of the second segment code (special feature code) equal to 4 (Narcotics-Termination) or 5 (Narcotics-Jeopardy).

  2. Totals for the reports are indicated as follows:

    • Totals are listed for each EGC within a territory and for the territory.

    • If the report is run for an area, totals for the area are included.

    • If the report is run for a DFO, totals for each territory are included and totals for the DFO are included.

    • If the report is run for an industry, totals for each territory are included and totals for each DFO are included and totals for the industry are included.

4.7.6.8.5  (10-01-2003)
Previously Closed Case Report

  1. The Previously Close Case Report provides a count of returns sent back to the group from Case Processing or Technical Services. The report contains headings indicating the number of days since the returns were sent back. The headings are listed in 30-day increments.

  2. Totals for reports are indicated as follows:

    • Totals are listed for each EGC within a territory and for the territory.

    • If the report is run for an area, totals for the area are included.

    • If the report is run for a DFO, totals for each territory are included and totals for the DFO are included.

    • If the report is run for an industry, totals for each territory are included and totals for each DFO are included and totals for the industry are included.

4.7.6.8.6  (10-01-2003)
Action Code Report

  1. The Action Code Report gives a count of returns each action code within each EGC within a territory. It may be run at the territory, area, or industry level. A DFO user may run the report, but may only enter territory AAC. After the user enters the AAC, the database is search for returns in statuses between 08 and 18, inclusively. Campus returns are ignored.

  2. Totals for reports are indicated as follows:

    • If run for a territory, territory totals are included at the end of the EGC section.

    • If run for an area or industry, totals for the area or the industry are included at the end of the last territory totals listed.

4.7.6.8.7  (10-01-2003)
Source Code Reports

  1. The Source Code Report can provide various information concerning source codes on returns in the ERCS database. The four type of reports available are:

    • Count Report

    • IVL Report

    • Location Report

    • Summary Report

  2. After the AAC is entered, the user is given a choice of source codes to be included in the reports. The next choice the user is given is the type of report or reports to generate as stated above. The user may select one or more type of reports to generate. The program searches the ERCS database for returns meeting the user-entered criteria and in statuses 18 and below.

4.7.6.8.8  (10-01-2003)
Activity Code Reports

  1. The Activity Code Reports provide a variety of information concerning activity codes on returns in the ERCS database. The four type of reports available are:

    • Count Report

    • IVL Report

    • Location Report

    • Summary Report

  2. After the AAC is entered, the user is given a choice of activity codes to be included in the reports. The next choice the user is given is the type of report or reports to generate as stated above. The user may select one or more type of reports to generate. The program searches the ERCS database for returns meeting the user-entered criteria and in statuses 18 and below.

4.7.6.8.9  (10-01-2003)
Project Code Reports

  1. The Project Code Reports provide a variety of information concerning project codes on returns in the ERCS database. The four type of reports available are:

    • Count Report

    • IVL Report

    • Location Report

    • Summary Report

  2. After the AAC is entered, the user is given a choice of project codes to be included in the reports. The next choice the user is given is the type of report or reports to generate as stated above. The user may select one or more type of reports to generate. The program searches the ERCS database for returns meeting the user-entered criteria and in statuses 18 and below.

4.7.6.8.10  (10-01-2003)
Tracking Code Reports

  1. The Tracking Code Reports provide a variety of information concerning tracking codes on returns in the ERCS database. The three type of reports available are:

    • Count Report

    • IVL Report

    • Location Report

  2. After the AAC is entered, the user is given a choice of tracking codes to be included in the reports. The next choice the user is given is the type of report or reports to generate as stated above. The user may select one or more type of reports to generate. The program searches the ERCS database for returns meeting the user-entered criteria and in statuses 18 and below.

4.7.6.9  (10-01-2003)
AIMS Error Reports

  1. The AIMS Error Reports selection allows ERCS users to print results from the weekly batch processing of the AMS7109 file (AIMS tape). The AIMS Error Reports are accessible, via the Examination Main Menu, to all ERCS users, except DFO and area/industry users.

  2. The AIMS Error Reports should be worked weekly by group, PSP, Case Processing, and Technical Services users. Any discrepancies should be resolved as soon as possible.

4.7.6.9.1  (10-01-2003)
Dropped AIMS Report (DARF)

  1. The Dropped AIMS Report (DARF) lists returns which have unexpectedly dropped from the AMS7109 file; i.e., returns which are on ERCS in an open status, but were not in the AMS7109 file during the last batch processing.

  2. This report should be printed and worked weekly after the AM7109 file has been processed, following the procedures outlined in the ERCS User Guides.

4.7.6.9.2  (10-01-2003)
AAC Difference Report (ADIF)

  1. The AAC Difference Report (ADIF) lists returns for which the AIMS and ERCS AAC's differ and there are no pending updates or flags in the ERCS database to explain the difference.

  2. This report should be printed and worked weekly after the AM7109 file has been processed, following the procedures outlined in the ERCS User Guides.

4.7.6.9.3  (10-01-2003)
Statute Override Report (SDOV)

  1. The Statute Override Report (SDOV) lists returns for which the AIMS statute information has overwritten the ERCS statute information during batch processing.

  2. This report should be printed and worked weekly after the AM7109 file has been processed, following the procedures outlined in the ERCS User Guides.

4.7.6.9.4  (10-01-2003)
Unexplained Update Report (UUPF)

  1. The Unexplained Update Report (UUPF) lists returns for which one or more AIMS values (other than statutes) overwrote ERCS values during batch processing.

  2. This report should be printed and worked weekly after the AM7109 file has been processed, following the procedures outlined in the ERCS User Guides.

4.7.6.10  (10-01-2003)
Locally Developed Reports

  1. Because of the potential for 1204 violations, ad hoc reports, developed for local use utilizing ACE, IQ, etc., should not contain any Record of Tax Enforcement Results (ROTER) information.

    Note:

    IRM 1.5, Managing Statistics in a Balanced Measurement System Handbook, provides further guidelines for the appropriate use of statistics by managers and employees.

Exhibit 4.7.6-1  (07-31-2000)
ERCS Reports

Report Title IRM Section 4.7.6 Chief Group Technical Services PSP Case Process- ing Support Print this Report (#)
 
 
Overage Report (IVL)/Inventory Listing 2.1 X X X X X E  
Status Report 2.2 X X X X X A  
Unassigned Inventory Report 2.3 X X   X   W  
Overage Requisitions Report 2.4 X X X X X W  
Taxpayer Address Report 2.5 X X X X X A  
Alpha IVL 2.6 X X X X X M  
Agent Analysis (4502) 2.7 X X X X   E  
Closed Case Report 2.8 X X   X X Q  
Tracking Code Report 2.9 X X   X   A  
Suspense Report 2.1 X X X X X A  
Cases Returned to Group 2.11     X   X M  
Returns in Transit 2.12     X   X A  
Cross Area Review Listing 2.13     X   X A  
In Transit Status Report 2.14 X X X X X W  
Unassigned Inventory by POD 2.15     X   X A  
High Time 3.1 X X   X   A  
Case Time Analysis 3.2 X X X X   A  
DET and Non-DET Analysis 3.3 X X   X   E  
Agent Input Document 3.4 X X X X   E  
Inactive Case Report 3.5 X X   X   E  
Daily Time Report 3.6 X X X X   A  
Status 12 with No Time Applied 3.7 X X   X   A  
Prior Year Report 4.1 X X   X   A  
Previously Closed Returns 4.2 X X   X   A  
Fraud Report 4.3 X X   X   A  
Returns by Source Code 4.4 X X   X   A  
Returns by Activity Code 4.5 X X   X   A  
Returns by Project Code 4.6 X X   X   A  
Business Plan Returns 4.7 X X   X   A  
Work Awaiting Approval 4.8 X X X X X A  
Market Segment Reports 4.9       X   A  
Returns Related to a Specific Return 4.1 X X X X X C  
User Criteria Listing 4.11 X X X X X A  
Activity Code Count Report 5.1 X X   X   A  
Activity Code Count by POD/MSS 5.2 X(2)     X   A  
Business Plan Count Report 5.3 X X   X   A  
Pending Statute Report (1) 6.1 X X X X X M  
895 Report (1) 6.2 X X X X X M  
Print 895 Forms (1) 6.3   X X X X A  
Reprint 895 Forms by TIN, MFT &Tax Period 6.4   X X X X A  
Reprint 895 Forms by Issue Date (1) 6.5   X X X X A  
Update Action Code and Purge Date 7.1 X(3) X   X   A  
Daily Report 7.2 X(3) X   X   D  
Group Purge Report 7.3 X(3) X   X   A  
Overage Purge Report 7.4 X(3) X   X   D  
Tax Auditor Scheduler 7.5 X(3) X   X   A  
Appointment Density Report 7.6 X(3) X   X   A  
Appointment Scheduled Report 7.7 X(3) X   X   A  
Overnight Inventory Report 7.8 X(3) X   X   D  
Inventory Analysis Report 7.9 X(3) X   X   M  
Action Code Report 7.1 X(3) X   X   A  
Monthly/Weekly Schedule 7.11 X(3) X   X   W  
Time Per Activity Code 8.1 X     X   E  
Time Per Second Segment Code 8.2 X     X   E  
Statute Pending Report 8.3 X     X   M  
Fraud Case Report 8.4 X     X   A  
Previously Close Case Report 8.5 X     X   A  
Action Code Reports 8.6 X     X   A  
Source Code Reports 8.7 X     X   A  
Activity Code Reports 8.8 X     X   A  
Project Code Reports 8.9 X     X   A  
Tracking Code Reports 8.1 X     X   A  
Dropped AIMS Report 9.1 X(3) X X X X W  
AAC Difference Report 9.2 X(3) X X X X W  
Statute Override Report 9.3 X(3) X X X X W  
Unexplained Update Report 9.4 X(3) X X X X W  
Locally Developed Reports (4) 10.1 X X X X X A  

  1. Available for returns in PSP Support suspense statuses also, for PSP and chief users.

  2. Available only to area/industry users, not to DFO or territory users.

  3. Available only to territory users, not to DFO or area/industry users.

  4. Contact the ERCS Functional Coordinator in your area for further information on availability and content of these reports.

(#) - Run This Report -- The time frames outlined for printing reports are the minimum required times that the reports should be generated. The reports can be generated earlier than the recommended time frame, but the reports should not be generated on a later time frame.

KEY: Print This Report
Code Print
A As Needed
C Case Closure
D Daily
E End of Cycle
M Monthly
Q Quarterly
W Weekly

Exhibit 4.7.6-2  (10-01-2003)
ERCS Reports User Type Listing Sorted by Report Title

Report Title IRM Section 4.7.6 Chief Group Technical Services PSP Case Process- ing Support Print this Report (#)
 
 
895 Report (1) 6.2 X X X X X M  
AAC Difference Report 9.2 X(3) X X X X W  
Action Code Report 7.1 X(3) X   X   A  
Action Code Reports 8.6 X     X   A  
Activity Code Count by POD/MSS 5.2 X(2)     X   A  
Activity Code Count Report 5.1 X X   X   A  
Activity Code Reports 8.8 X     X   A  
Agent Analysis (4502) 2.7 X X X X   E  
Agent Input Document 3.4 X X X X   E  
Alpha IVL 2.6 X X X X X M  
Appointment Density Report 7.6 X(3) X   X   A  
Appointment Scheduled Report 7.7 X(3) X   X   A  
Business Plan Count Report 5.3 X X   X   A  
Business Plan Returns 4.7 X X   X   A  
Case Time Analysis 3.2 X X X X   A  
Cases Returned to Group 2.11     X   X M  
Closed Case Report 2.8 X X   X X Q  
Cross Area Review Listing 2.13     X   X A  
Daily Report 7.2 X(3) X   X   D  
Daily Time Report 3.6 X X X X   A  
DET and Non-DET Analysis 3.3 X X   X   E  
Dropped AIMS Report 9.1 X(3) X X X X W  
Fraud Case Report 8.4 X     X   A  
Fraud Report 4.3 X X   X   A  
Group Purge Report 7.3 X(3) X   X   A  
High Time 3.1 X X   X   A  
In Transit Status Report 2.14 X X X X X W  
Inactive Case Report 3.5 X X   X   E  
Inventory Analysis Report 7.9 X(3) X   X   M  
Locally Developed Reports (4) 10.1 X X X X X A  
Market Segment Reports 4.9       X   A  
Monthly/Weekly Schedule 7.11 X(3) X   X   W  
Overage Purge Report 7.4 X(3) X   X   D  
Overage Report (IVL)/Inventory Listing 2.1 X X X X X E  
Overage Requisitions Report 2.4 X X X X X W  
Overnight Inventory Report 7.8 X(3) X   X   D  
Pending Statute Report (1) 6.1 X X X X X M  
Previously Close Case Report 8.5 X     X   A  
Previously Closed Returns 4.2 X X   X   A  
Print 895 Forms (1) 6.3   X X X X A  
Prior Year Report 4.1 X X   X   A  
Project Code Reports 8.9 X     X   A  
Reprint 895 Forms by Issue Date (1) 6.5   X X X X A  
Reprint 895 Forms by TIN, MFT &Tax Period 6.4   X X X X A  
Returns by Activity Code 4.5 X X   X   A  
Returns by Project Code 4.6 X X   X   A  
Returns by Source Code 4.4 X X   X   A  
Returns in Transit 2.12     X   X A  
Returns Related to a Specific Return 4.1 X X X X X C  
Source Code Reports 8.7 X     X   A  
Status 12 with No Time Applied 3.7 X X   X   A  
Status Report 2.2 X X X X X A  
Statute Override Report 9.3 X(3) X X X X W  
Statute Pending Report 8.3 X     X   M  
Suspense Report 2.1 X X X X X A  
Tax Auditor Scheduler 7.5 X(3) X   X   A  
Taxpayer Address Report 2.5 X X X X X A  
Time Per Activity Code 8.1 X     X   E  
Time Per Second Segment Code 8.2 X     X   E  
Tracking Code Report 2.9 X X   X   A  
Tracking Code Reports 8.1 X     X   A  
Unassigned Inventory by POD 2.15     X   X A  
Unassigned Inventory Report 2.3 X X   X   W  
Unexplained Update Report 9.4 X(3) X X X X W  
Update Action Code and Purge Date 7.1 X(3) X   X   A  
User Criteria Listing 4.11 X X X X X A  
Work Awaiting Approval 4.8 X X X X X A  

  1. Available for returns in PSP Support suspense statuses also, for PSP and chief users.

  2. Available only to area/industry users, not to DFO or territory users.

  3. Available only to territory users, not to DFO or area/industry users.

  4. Contact the ERCS Functional Coordinator in your area for further information on availability and content of these reports.

(#) - Run This Report -- The time frames outlined for printing reports are the minimum required times that the reports should be generated. The reports can be generated earlier than the recommended time frame, but the reports should not be generated on a later time frame.

KEY: Print This Report
Code Print
A As Needed
C Case Closure
D Daily
E End of Cycle
M Monthly
Q Quarterly
W Weekly

Exhibit 4.7.6-3  (10-01-2003)
ERCS Reports by User Type Listing Sorted by Print Schedule (#)

Report Title IRM Section 4.7.6 Chief Group Technical Services PSP Case Proce-ssing Support
 
 
Print On An As Needed Basis  
Action Code Report 7.1 X(3) X   X    
Action Code Reports 8.6 X     X    
Activity Code Count by POD/MSS 5.2 X(2)     X    
Activity Code Count Report 5.1 X X   X    
Activity Code Reports 8.8 X     X    
Appointment Density Report 7.6 X(3) X   X    
Appointment Scheduled Report 7.7 X(3) X   X    
Business Plan Count Report 5.3 X X   X    
Business Plan Returns 4.7 X X   X    
Case Time Analysis 3.2 X X X X    
Cross Area Review Listing 2.13     X   X  
Daily Time Report 3.6 X X X X    
Fraud Case Report 8.4 X     X    
Fraud Report 4.3 X X   X    
Group Purge Report 7.3 X(3) X   X    
High Time 3.1 X X   X    
Locally Developed Reports (4) 10.1 X X X X X  
Market Segment Reports 4.9       X    
Previously Close Case Report 8.5 X     X    
Previously Closed Returns 4.2 X X   X    
Print 895 Forms (1) 6.3   X X X X  
Prior Year Report 4.1 X X   X    
Project Code Reports 8.9 X     X    
Reprint 895 Forms by Issue Date (1) 6.5   X X X X  
Reprint 895 Forms by TIN, MFT &Tax Period 6.4   X X X X  
Returns by Activity Code 4.5 X X   X    
Returns by Project Code 4.6 X X   X    
Print On An As Needed Basis (cont.)  
Returns by Source Code 4.4 X X   X    
Returns in Transit 2.12     X   X  
Source Code Reports 8.7 X     X    
Status 12 with No Time Applied 3.7 X X   X    
Status Report 2.2 X X X X X  
Suspense Report 2.1 X X X X X  
Tax Auditor Scheduler 7.5 X(3) X   X    
Taxpayer Address Report 2.5 X X X X X  
Tracking Code Report 2.9 X X   X    
Tracking Code Reports 8.1 X     X    
Unassigned Inventory by POD 2.15     X   X  
Update Action Code and Purge Date 7.1 X(3) X   X    
User Criteria Listing 4.11 X X X X X  
Work Awaiting Approval 4.8 X X X X X  
   
Print When the Case Closes from the Group  
Returns Related to a Specific Return 4.1 X X X X X  
   
Print on a Daily Basis  
Daily Report 7.2 X(3) X   X    
Overage Purge Report 7.4 X(3) X   X    
Overnight Inventory Report 7.8 X(3) X   X    
   
Print on a Weekly Basis  
AAC Difference Report 9.2 X(3) X X X X  
Dropped AIMS Report 9.1 X(3) X X X X  
In Transit Status Report 2.14 X X X X X  
Monthly/Weekly Schedule 7.11 X(3) X   X    
Overage Requisitions Report 2.4 X X X X X  
Statute Override Report 9.3 X(3) X X X X  
Unassigned Inventory Report 2.3 X X   X    
Unexplained Update Report 9.4 X(3) X X X X  
   
Print at the End of the Cycle  
Agent Analysis (4502) 2.7 X X X X    
Agent Input Document 3.4 X X X X    
DET and Non-DET Analysis 3.3 X X   X    
Inactive Case Report 3.5 X X   X    
Overage Report (IVL)/Inventory Listing 2.1 X X X X X  
Time Per Activity Code 8.1 X     X    
Time Per Second Segment Code 8.2 X     X    
   
Print on a Monthly Basis  
895 Report (1) 6.2 X X X X X  
Alpha IVL 2.6 X X X X X  
Cases Returned to Group 2.11     X   X  
Inventory Analysis Report 7.9 X(3) X   X    
Pending Statute Report (1) 6.1 X X X X X  
Statute Pending Report 8.3 X     X    
   
Print on a Quarterly Basis  
Closed Case Report 2.08 X X   X X  

  1. Available for returns in PSP Support suspense statuses also, for PSP and chief users.

  2. Available only to area/industry users, not to DFO or territory users.

  3. Available only to territory users, not to DFO or area/industry users.

  4. Contact the ERCS Functional Coordinator in your area for further information on availability and content of these reports.

(#) - Run This Report -- The time frames outlined for printing reports are the minimum required times that the reports should be generated. The reports can be generated earlier than the recommended time frame, but the reports should not be generated on a later time frame.


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