System Notice for Asset Management Information System (AMIS)
Department of Justice/U.S. Immigration and
Naturalization Service
(Note: Major Information System last noted by legacy INS)
TITLE: Asset Management Information System
ACRONYM: AMIS
ORIGINATOR:
ABSTRACT: AMIS is a centralized, mainframe system that tracks the movement of all the assets of the Immigration and Naturalization Service (INS) from acquisition to disposal. The assets tracked include accountable property, automated data processing equipment, electronics, real property, weapons, and vehicles. The system also is used to assess and determine firearms qualifications on an ongoing basis to ensure that firearms are issued only to qualified and authorized personnel.
PURPOSE: AMIS simplifies the inventory process and provides an efficient and effective management tool for administering, controlling, and reporting INS inventory.
ACCESS CONSTRAINTS: All records in AMIS are protected from unauthorized access through appropriate administrative, physical, and technical safeguards. These safeguards include restricting access to those with a need-to-know to perform their official duties, using locks and alarm devices, passwords and/or encrypeted data communications.
USE CONSTRAINTS: Users of AMIS will be restricted to only those privileges necessary to perform assigned tasks.
AGENCY PROGRAM: The INS is the arm of the Department of Justice that is charged with border enforcement, immigration enforcement, and naturalization activities. AMIS is one of the tools utilized to accomplish this mission.
SOURCES OF DATA: Records are generated from property purchase orders; from acquisitions, transfer and disposal data; employee locator documentation and the record subject.
RESPONSIBLE OFFICE FOR DISTRIBUTING INFORMATION
ORDER PROCESS: A request for access to a record from the system will be made in writing with the envelope and the letter clearly marked APrivacy Access Request.@ Include in the request your full name, complete address, date of birth, place of birth, notarized signature or a statement under penalty of perjury to declare your identity is true, and other identifying data you may wish to furnish to assist in making a proper search of our records. The requester will also provide a return address for transmitting the information. Requests for access to information must be addressed to the office that maintains the record or the FOIA/PA Unit, INS, 425 I Street, NW, Washington, DC 20536.
OFFICE OF CONTACT FOR FURTHER INFORMATION
Major Organization Subdivision: Office of Management
Minor Organization Subdivision: Director, Freedom of Information Act/Privacy Act Branch
Name of Unit: FOIA/PA Unit
Street Address: 425 I Street, N.W.
City: Washington, D.C.
State: NA
Zip Code: 20536
Country: USA
Hours of Service: 8:00 a.m. B 4:30 p.m.
Telephone: (202) 514-3278
Fax: (202) 514-4310
E-mail Address: NA
DATE OF LAST MODIFICATION: December 24, 1998