System Notice for Bond Accounting and Control System
JUSTICE/INS-008
SYSTEM NAME:
Bond Management Information System (BMIS).
SYSTEM LOCATION:
Immigration and Naturalization Service (INS), Headquarters and certain other regional, district, and/or other field offices as needed. (Currently, the only field office maintaining this system is Burlington, Vermont.) Addresses of offices are listed in JUSTICE/INS-999 as published in the Federal Register, or in the telephone directories of the respective cities listed above under the heading ``United States Government, Immigration and Naturalization Service.''
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who have posted a bond with INS and the beneficiaries of posted bonds.
CATEGORIES OF RECORDS IN THE SYSTEM:
Information which allows identification of active bonds posted with INS such as: Bond number, obligor's name and address, alien beneficiary's name and alien file number, type of bond, location and date bond was posted, and other data related to the bond.
AUTHORITY FOR MAINTENANCE OF RECORDS:
Sections 103, 213, 236, 240B, and 293 of the Immigration and Nationality Act, as amended (8 U.S.C. 1103, 1183, 1226, 1229c, and 1363, respectively).
PURPOSE (S):
Information in this system of records will be used by employees of INS to control and account for collateral received to support an immigration bond, and may be used to prepare timely responses to inquiries about these records.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
Relevant information contained in this system of records may be disclosed as follows:
A. Where the record, either on its face or in conjunction with other information, indicates a violation or potential violation of law (whether civil, criminal, or regulatory in nature) to the appropriate agency (whether federal, state, local, or foreign) charged with the responsibility of investigating or prosecuting such violations or charged with enforcing or implementing the related statute, rule, regulation, or order pursuant thereto.
B. In a proceeding before a court or adjudicative body before which INS or the Department of Justice (DOJ) is authorized to appear when any of the following is a party to litigation or has an interest in litigation and such records are determined by INS or DOJ to be arguably relevant to the litigation: The DOJ, or any DOJ component or subdivision thereof; any DOJ employee in his/her official capacity; any DOJ employee in his/her individual capacity where the DOJ has agreed to represent the employee; or the United States where INS or the DOJ determines that the litigation is likely to affect it or any of its subdivisions.
C. To a member of Congress, or staff acting upon the member's behalf, when the member or staff requests the information on behalf of and at the request of the individual who is the subject of the record.
D. To the National Archives and Records Administration (NARA) and the General Services Administration in records management inspections conducted under the authority of 44 U.S.C. 2904 and 2906.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Information is stored on magnetic disks.
RETRIEVABILITY:
Records may be retrieved by any of the following: Alien's name, alien’s file number, obligor's name, bond-receipt control number, breach control number, or location and date bond was posted.
SAFEGUARDS:
Access can be obtained only through remote terminals which are located in secured areas of secured buildings and through the use of restricted passwords assigned to authorized personnel.
RETENTION AND DISPOSAL:
The following INS proposal for retention and disposal is pending approval by NARA. Six years after the bond is disbursed, breached, or closed, all records will be archived and stored at the DOJ Archives Center for seven years and then destroyed.
SYSTEM MANAGER AND ADDRESS:
The Assistant Commissioner, Office of Financial Management, 425 I Street, NW, Washington, DC 20536.
NOTIFICATION PROCEDURES:
Inquiries should be addressed to the system manager.
RECORD ACCESS PROCEDURES:
In all cases, requests for access to a record shall be in writing. Written requests may be submitted by mail or in person at any INS system location where bond activity records are located. (See ``System Location.'') If a request for access is made by mail, the envelope and letter should be clearly marked ``Privacy Access Request.'' To enable INS to identify an individual's record, he or she must provide his or her full name, alien file number, location and date bond was posted, and a return address for transmitting the information.
CONTESTING RECORDS PROCEDURES:
Any individual desiring to contest or amend information must direct his or her request to Headquarters or other appropriate system location (see ``System Locations'') and state clearly what information is being contested; the reason for contesting it; and the proposed amendment to the information.
RECORD SOURCE CATEGORIES:
Individuals covered by the system.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.