Where Industry and Security Intersect
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| Note by Chairman | ||
| 1. Introduction | ||
| (i) Purpose of procedure (ii) Clarity of "cahier des' charges" (iii) Consultation with bidders (iv) Consideration of two-or-three-step procedure (v) Consideration of recommendations of Boards of Arbitration |
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| 2. Definition of Terms
3. Security 4. Principles of non-discrimination 5. Eligibility |
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| (i) Admittance of all eligible firms | ||
| (a) Work performed by firms and from
and within participating countries (b) Manufacturers and assembly of materials or items of equipment |
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| (ii) | (a) Declaration of Eligibility (b) Qualification and capability of firms (c) Classified contracts |
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| (iii) | (a) Form of declaration (individual or collective) (b) Firms without a declaration |
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| 6. Notification of Intent to Invite Bids | ||
| (A) Standard Procedure Notification of intent
to invite bids and its format (B) Accelerated Procedure |
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| (i) Eligibility
and interest of firms (ii) Format of notification (iii) Extension of time limit |
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| (C) General | ||
| (i) Time limit on bidders list (ii) Dissemination of information |
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| 7. Procedure Government Cases Where Eligibility is in Question | ||
| (i) Consideration of late nominations | ||
| (ii) | (a) Financial and technical screening by host country (b) Return of questionnaire (c) Conditions of questionnaire |
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| (iii) | (a) Notification of elimination of firm (b) Time Limit |
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| 8. Reduction of the Number
of Competing Firms 9. Type of Contract 10. Execution of IFB |
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| (a) Time allowed for submitting tenders | ||
| (i) Time limits (ii) Transmission of "Cahier des Charges" |
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| (b) Requests for extensions of time limits | ||
| (i) Submission to Host Nation (ii) [reserved] (iii) [reserved] (iv) Requests for extension of time limits (v) [reserved] |
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| (c) Bidders conference | ||
| (i) Timing of conference (ii) Results of conference |
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| (d) Requests for clarification | ||
| (i) Timing of requests (ii) [reserved] (iii) Actions by Host Nation |
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| (e) Queries regarding the consequences of clarifications or changes to the "Cahier des charges" | ||
| (i) Timing of requests for clarification (ii) [reserved] (iii) Actions by Host Nation |
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| 11. Requests for Review
of Bid Specification (a) Rights of Delegations (b) Timing of requests (c) Reporting of results of review (d) Extension of closing data for submission of bids |
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| 12. Evaluation of Bids | ||
| (i) Formalised procedure (ii) Discussions with bidder during evaluation process (iii) Comparison of bids without taxes and duties |
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| 13. Award of Contracts | ||
| (i) Contract award to the lowest bidder | ||
| (ii) | (a) Elimination of lowest bid through non-compliance (b) Award of contract |
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| (iii) Two-part bids | ||
| (a) Opening of price bid (b) Non-compliance bid |
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| (iv) Right of appear (v) Return of unopened price |
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| 14. Results of Calls for
Bids 15. Procedure in case of renewed Calls for Bids |
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| (i) Reasons for non-award of contract (ii) Deviation from normal procedure (iii) Approval of a special procedure |
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| 16. Transmission of Information | ||
| ANNEX I: | Procedure for Settlement of Disputes Arising from International Competitive Bidding | |
| Appendix Annex I: |
Terms of reference for a Board of Arbitration | |
| ANNEX II: | Optional Preliminary Bidding Procedure | |
| ANNEX III: | Three-step Bidding Procedure | |
| Appendix Annex III: |
Tabulated Procedure and interrelationship between parties | |
| ANNEX IV: | Dissemination of Information on Invitations to Tender | |
| ANNEX V: | Specimen Declaration of Eligibility | |
| ANNEX VI: | Price Variation Clause | |
| ANNEX VII: | Official Commercial Buying and Selling Rates of Exchange | |
| ANNEX VIII: | Procedure to Prevent Losses or Gains by Contractors due to Changes in Exchange Rates | |
| ANNEX IX: | Notification of Result of Bidding, Contract Award Date and Expenditure Profile |
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(1996 Edition)
Note by the Chairman
1. Infrastructure Committee agreement to the attached 1996 Edition of the Procedures for International Competitive Bidding for NATO Security Investment Programme works became final on 28th November 1995 (AC/4-DS(95) 29, Item I.1.(a)). The Committee agreed that the revised version would be named AC/4-D/2261 (1966 Edition).
2. The Committee agreed that the 1996 Edition will be the applicable document for all projects for which Notification of Intent to Invite Bids in accordance with paragraph 6 of the procedure will be issued as from 1st March 1996. Additionally, the Committee agreed that the 1996 Edition will also apply for the ACCS LOC1 project.
3. For all ongoing procurements for which Notification of Intent to Invite Bids has been issued prior to the 1st, March, 1996, the 1987 Edition will continue to apply.
(Signed) H. de Voe