NASA-funded
grantees and cooperative agreement personnel, who elect or are required
by their grant or agreement to submit a final summary of research
or
final report to NASA, should transmit the STI to the appropriate NASA
Center's grants officer and send a copy to the NASA Center for AeroSpace
Information (CASI), Attn: Acquisitions, 7115 Standard Drive, Hanover,
Maryland 21076-1320.
Final Report Submittal Requirements
NASA strongly recommends that you submit an electronic version of
your final summary or report. Recommended fonts include Courier,
Helvetica,
and Times. We recommend that you also submit a paper copy that may
be used to ensure data integrity (e.g., that the file has not been
compromised and that
no font substitution occurs in math, equations, and symbols, if applicable).
The grantee or cooperative agreement organization is responsible for
appropriately marking information that is restricted/limited or export-controlled.
If your STI contains limited/restricted or export-controlled STI, do
not electronically submit it to NASA or NASA CASI via the Internet
or
email unless it is encrypted in a format appropriate to NASA. For additional
information, contact your grants officer or the NASA Center's STI or
Technical Publication Manager. If no appropriate encryption package
is available at time of submission, NASA will accept a paper copy of
the STI or an electronic copy on CD-ROM. The paper copy or electronic
file on CD-ROM and the CD-ROM itself must be marked with the appropriate
restrictive marking. Do not add the restrictive marking to the exterior
mailing envelope.
Recommended Forms
NASA recommends that you include SF 298 Report Documentation Page (RDP)
as the last page of the report file (available at
www.sti.nasa.gov, Click on Publish STI or go to the NASA Electronic Forms system. This
helps ensure the appropriate indexing of your information.
Electronic File Submittal Guidelines
The following guidelines will help in creating acceptable files.
Electronic File Formats and Media
NASA and its contractor-run facility, the NASA Center for AeroSpace
Information (CASI), will accept electronic files in the following formats
-
Adobe Portable Document Format (PDF) (preferred format) (see Converting
Files to PDF)
-
Postscript
-
Native formats-Native refers to the source application (Word, PowerPoint,
WordPerfect, Excel, Photoshop, etc.). Files in their native format
must be self-contained including all graphics.
- HTML files must be self-contained; there should be no links (electronic
pathways) to external documents or web sites because files can
be disabled or links "broken" and the information is lost.
- TIFF
-
XML
-
ASCII (text-only files)
Electronic
files can be submitted via
- Disk
(3.5 in., CD-ROM formatted to ISO 9660 Standards, 100 or 250 Mb
Zip)
- E-mail
attachment up to 5 Mb
- Internet
download
If
none of these methods work for you, please contact your COTR for
instructions
CASI
uses WinZip to uncompress files.
Organizing Electronic Files
The electronic file must contain the complete camera-ready cover-to-cover
report including the SF 298 (RDP). Suggested fonts for best results
are Courier, Helvetica, and Times
- Store
report and/or supplements to a report as a single, cover-to-cover
product; CASI WILL NOT combine multiple files to create the necessary
single-file document. In the case of compilations, in addition to
a single, cover-to-cover file, also provide a separate file for
each individual chapter or paper in the document. This facilitates
cataloging at CASI.
- Include
all pages required to output or store it as a camera-ready cover-to-cover
report-cover pages, front matter, text, graphics, RDP, and blank
pages-to ensure proper page positioning throughout the report when
it is printed.
- It
is not necessary to provide an "interactive" PDF file (such as contents
page numbers linking to those sections), as that utility is not
needed and will not be used or retained when CASI downloads the
file to their storage area for online access.
Converting
Files to PDF
The preferred mode is "PDF Normal" in which the PDF is created directly
from a postscript file. Postscript files generated from native formats
can be converted to "PDF Normal" using Adobe Acrobat Distiller. It
is recommended that native files be printed to postscript format
before creating PDF files. This creates a searchable PDF file.
PDF files generated from a scanned image should be converted from
the scanned image to PDF Searchable Image Exact (PDF image plus text).
This creates a searchable PDF file while maintaining the integrity
of the original report. Other modes of conversion that are available
in conversion programs may alter the contents of the original file.
For assistance creating PDF files, additional information can be
obtained from the Adobe website at
www.adobe.com. Adobe Acrobat Reader
can be downloaded free from
http://www.adobe.com/support/downloads/main.html
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