Final Report Submittal Requirements
NASA strongly recommends that you submit an electronic version of your final report. Recommended fonts include Courier, Helvetica, or Times. We recommend that you also submit a paper copy that may be used to ensure data integrity (e.g., that the file has not been compromised and that no font substitution occurs in math, equations, and symbols).

If your STI contains limited, restricted, or export-controlled STI, do not electronically submit it via the Internet or email unless it is encrypted in a format appropriate to NASA. For the purposes of encryption, limited/restricted information is defined as competitively sensitive information, such as trade secret, proprietary, Small Business Innovation Research (SBIR) and Small Business Technology Transfer Pilot Program (STTR), confidential commercial, and patent (prior to formally filing a patent application) information. Export-controlled information is defined as ITAR (International Traffic in Arms Regulations, 22 CFR 120-130) and EAR (Export Administration Regulations - 15 CFR 730-744) information. NASA CASI does not handle classified documents. If appropriate encryption is not available at time of transmittal, NASA will accept a paper copy or an electronic copy on CD-ROM. The paper copy or electronic file loaded to the CD-ROM and the CD-ROM itself must be marked with the appropriate restriction. Do not add the restrictive marking to the exterior mailing envelope. For additional information, contact you're the NASA contracting officer or the NASA Center STI or Technical Publications Manager.

Required Forms
Include the SF 298 Report Documentation Page (RDP) as the last page of the report file (available at www.sti.nasa.gov). Click on Publishing Information on the home page or go to the NASA Electronic Forms system.

Elelctronic File Submittal Guidelines
The following guidelines may help in creating acceptable files.

Electronic File Formats and Media
NASA and its contractor-run facility, the NASA Center for AeroSpace Information (CASI), will accept electronic files in the following formats:

• Adobe Portable Document Format (PDF) (preferred format) (see below: Converting Files to PDF)
• Postscript
• Native formats — Native refers to the source application (Word, PowerPoint, WordPerfect, Excel, Photoshop, etc.). Files in their native format must be self-contained including all graphics.
• HTML files must be self-contained; there should be no links (electronic pathways) to external documents or web sites because files can be disabled or links "broken" and the information is lost.
• TIFF
• XML
• ASCII (text-only files)

Electronic files can be submitted via

• Disk (3.5 in., CD-ROM formatted to ISO 9660 Standards, 100 or 250 Mb Zip)
• E-mail attachment up to 5 Mb
• Internet download
• If none of these methods work for you, please contact your COTR for instructions

CASI uses WinZip to uncompress files.

Organizing Electronic Files
The electronic file must contain the complete camera-ready cover-to-cover report including the SF 298 (RDP). Suggested fonts for best results are Courier, Helvetica, and Times.

• Store report and/or supplements to a report as a single, cover-to-cover product; CASI WILL NOT combine multiple files to create the necessary single-file document. In the case of compilations, in addition to a single, cover-to-cover file, also provide a separate file for each individual chapter or paper in the document. This facilitates cataloging at CASI.
• Include all pages required to output or store it as a camera-ready cover-to-cover report-cover pages, front matter, text, graphics, RDP, and blank pages-to ensure proper page positioning throughout the report when it is printed.
• It is not necessary to provide an "interactive" PDF file (such as contents page numbers linking to those sections), as that utility is not needed and will not be used or retained when CASI downloads the file to their storage area for online access.

Converting Files to PDF
The preferred mode is "PDF Normal" in which the PDF is created directly from a Postscript file. Postscript files generated from native formats can be converted to "PDF Normal" using Adobe Acrobat Distiller. It is recommended that native files be printed to Postscript format before creating PDF files. This creates a searchable PDF file.

PDF files generated from a scanned image should be converted from the scanned image to PDF Searchable Image Exact (PDF image plus text). This creates a searchable PDF file while maintaining the integrity of the original report. Other modes of conversion that are available in conversion programs may alter the contents of the original file.

For assistance creating PDF files, additional information can be obtained from the Adobe Web site at
http://www.adobe.com. Adobe Acrobat Reader can be downloaded free from http://www.adobe.com/support/downloads/main.html