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Forms

Glossary

There are a variety of forms you'll be using. Listed below are a number of commonly used forms along with links to the actual forms. Some of these links will take you to a site outside of this web.

Finance Forms

• Payroll Redistribution - Payroll redistributions must be done through remote data entry to the OARC table. To do a payroll RDS, you must have the payroll RDS form attached to the Labor Cost Detail Report.
• Non-payroll Redistribution - To make a non-payroll redistribution, you must attach the appropriate page of your OOTR (Office Obligations Transaction Report) to the RDS form.
• Collections - When the Service receives money for any reason, a collection transmittal form must be completed and mailed in. This site provides guidance and the forms you'll need to properly process collections.
• Project Update Form - This form should be used when needing to update a project code.
• Vendor Code Update Form - This form is to be used when you need to either update vendor information or add a new vendor to the system. The form should be completed and then faxed to NBC. The current phone number is on the form. When you click on this link, scroll down to form number 3-2239.
• Duplication Waiver - This memo consists of the duplication waiver guidelines and the form that must be completed and sent along with a copy of the vendor invoice to the FWS Printing and Publications Office.
• Date Stamp Labels - Labels can be used in lieu of a date stamp on invoices. You need to open up the document in MS Word and can then print the labels off onto any labels you choose.
• Charge Card Reconciliation Labels - Labels can be used to certify credit charges when reconciling your charge card statement. You need to open up the document in MS Word and can then print them off onto any labels you choose.

Travel Forms

• Travel Authorization - This form must be prepared before any travel occurs.
• Travel Voucher - This is the form that is used after travel has occurred to get the traveler's reimbursement and to record all charges paid by the government.
• SF-1164 - This form is used to reimburse the traveller for short trips that don't require a travel authorization.