PHS Grants Policy Statement
Table of Contents
Preface
1. Introduction
2. Glossary
3. Types of Applications
- Discretionary Grants
- Applying for Discretionary Grants
- Preapplications
- New Applications
- Competing Continuation Applications
- Noncompeting Continuation Applications
- Supplemental Applications
- For Expansion
- For Administrative Increases
- Noncompeting Extensions
4. Preaward Policies and Considerations
- Program Announcements
- Eligibility
- Trainees and Fellows
- English Language Requirement
- Public Policy Requirements
- Civil Rights
- Race/Ethnicity
- Disabilities
- Age
- Sex
- Alcohol and Other Drug Abuse
- Confidentiality
- Environmental Impact
- Flood Insurance
- Historic Properties
- Relocation Assistance and Real Property Acquisition
- Elimination of Architectural Barriers to the Handicapped in Construction Supported by Grant Funds
- Human Subjects
- Sterilization
- Abortions and Related Medical Services
- Recombinant DNA and Institutional Biosafety Committees
- Animal Welfare
- Reporting Requirements
- Investigator's Responsibility
- Student Unrest Provisions
- Misconduct in Science
- Requirements for Drug Free Workplace
- Debarment and Suspension
- Debt Collection
- Certification of Nondelinquency on Federal Debt
- Lobbying
- Program Fraud Civil Remedies Act
- False Claims Act
- PHS Metric Program
- Pro Children Act
- PHS Policy on Smoke Free Workplace
- Veterans Health Care Act of 1992
- Uses of Applicant Information
- Release of Information
- The Freedom of Information Act
- The Privacy Act
- Salary Information in Application
- Information Collection Under Grants
- External Review Requirements
- Executive Order 12372
- Public Health System Reporting Requirements
- Internal Review Process
- Application Receipt
- Objective Review of Grant Applications
- Cost Analysis
- Reviews of Financial Systems and Management Capability
- Notification to Unsuccessful Applicants
5. Award Process
- Terms of Award
- Award and Funding
- Discretionary Grants
- Construction Grants
- Training Grants
- Individual Fellowships
- Payment
- Monthly Cash Request (Treasury Check)
- Reimbursement by Treasury Check
- SMARTLINK II/ACH
- Secondary Recipient Advances
- Assignment of Payments
6. Non-Federal Sources of Funds
- Matching
- Third Party Reimbursement and Other Sources of Health Services Funding
- Maintenance of Effort and Nonsupplantation of Funds
7. Costs Under PHS Grant-Supported Projects/Activities
- Allowable and Unallowable Costs
- Facilities Purchased or Constructed by State or Local Governments
- Cost Transfers
- Allocation of Costs When Work Is Closely Related
- Applicable Credits
- Research Patient Care Rates
- Services Provided by Affiliated Institutions
8. Postaward Administration
- Changes in Expenditures/Activities
- Changes in Project
- Beginning Date
- Protocol or Scope
- Status or Absence of Program Director, Project Director, or Principal Investigator
- Change of Grantee Organization
- Successor in Interest and Name Changes
- Prior Approval Authorities
- Special Provisions for Research Grants
- Authorities Given to Grantees
- Prior Approval Authorities Retained by PHS for Research Grants
- Requests for Approvals
- Construction Grants
- Citizenship
- Federal Income Tax
- Program Income
- General Program Income
- Treatment of General program Income Under Research Grants
- Sale of Real Property, Equipment, and Supplies
- Sale of Property
- Sale of Equipment
- Unused Supplies
- Other Income
- Royalties From Copyrighted Work
- Roylaties From Patents or Inventions
- Interest and Investment Income
- Income After the Grant or Subgrant Support Not Otherwise Treated
- Interest Earned on Advances of Grant Funds
- Property Management and Accountability
- Surplus and Excess Property
- Real Property
- Equipment and Supplies
- Revocable License
- Patents and Inventions
- Publications
- Management Systems and Procedures
- Financial Management and Non-Federal Audits
- Fraud, Abuse, and Waste
- Procurement
- Contracts for Substantive Programmatic Work
- All Contracts
- Contracting With Small and Minority Firms, Women's Business Enterprises, and Labor Surplus Firms
- Health and Safety Guidelines
- Standards of Conduct for Employees
- Monitoring
- Reporting
- Programmatic Performance (Progress) Reports
- Financial Status (Expenditure) Reports
- Estimated Expenditures
- Actual Expenditures
- Invention Reports
- Overdue Reports
- Record Retention and Access
- Suspension, Termination, and Withholding
- Audit
- Closeout
- Grant Appeals Procedures
- PHS Policy Relating to Distribution of Unique Research Resources Produced With PHS Funding
- Distribution Costs
- Inventions and Commercialization
Appendices
1. PHS Awarding Offices
2. Construction
3. Construction Cost Estimate Outline
4. Policies Governing Foreign Institutions and International Organizations
5. Policies Governing Federal Grantees
6. Grants to For-Profit Organizations
7. Support of Conferences
8. Offices Negotiating Indirect Cost Rates for Awards to For Profit Organizations
9. Standard Patents Rights Clause
