SORN 09-90-0075System name: MBTA Prepaid Pass Program Participants, HHS/RO1/ARD. Security classification: None. System location: HHS Office of Director for Administrative Support Center, Room 2411, JFK Federal Building, Boston, Massachusetts 02203. Categories of individuals covered by the system: Any HHS employee who is participating in the MBTA Pass Program. Categories of records in the system: Name, Department, SSN, Credit Union Account Number, Type of Plan, and signature of employee. Authority for maintenance of the system: Executive Order 011491. Purpose(s): To promote employee participation in the President's Energy Program. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: (a) Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual; and (b) In the event of litigation where the defendant is (a) the Department, any component of the Department, or any employee of the Department in his or her official capacity; (b) the United States where the Department determines that the claim, if successful, is likely to directly affect the operations of the Department or any of its components; or (c) any Department employee in his or her individual capacity where the Justice Department has agreed to represent such employee, the Department may disclose such records as it deems desirable or necessary to the Department of Justice to enable that Department to present an effective defense, provided such disclosure is compatible with the purpose for which the records were collected. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: 3 x 5 cards in file box. Retrievability: By name. Safeguards: Office doors locked during nonworking hours. Retention and disposal: Kept as long as employee is a participant in the Program. Cancellation cards are kept for six months after month cancelled; then destroyed. System manager(s) and address: Secretary to Director for Administrative Support Center HHS, Room 2411, JFK Federal Building, Boston, Massachusetts 02203. Notification procedure: Address: Same as above. Identifying Information: Name, Social Security Number (on a purely voluntary basis). Record access procedures: Same as notification procedures. Requesters should also reasonably specify the record contents being sought (These access procedures are in accordance with Department Regulations (45 CFR 5b.5(a)(2)) Federal Register, October 8, 1975, page 47410.) Contesting record procedures: Contact the official at the address specified under notification procedures above, and reasonably identify the record and specify the information to be contested and corrective action sought with supporting justification. (These procedures are in accordance with Department Regulations (45 CFR 5b.7) Federal Register, October 8, 1975, page 47411.) Record source categories: Supplied by employee. Systems exempted from certain provisions of the act: None.
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