DEPARTMENT OF ENERGY For more information about the Office of Science, go to Office of Science |
To DOE National Laboratories LAB 05-14 Atmospheric Radiation Measurement Program
SUMMARY: The Office of Biological and Environmental Research (BER) of the Office of
Science (SC), U.S. Department of Energy (DOE), hereby announces its interest in receiving
proposals for experimental and theoretical studies of the effects of clouds on the atmospheric
radiation balance in conjunction with the Atmospheric Radiation Measurement (ARM) Program
as part of the U.S. Global Climate Change Science Program (USCCSP). This program
announcement requests new proposals that are relevant to the terms of reference for this
announcement and responsive to the particular needs defined below.
DATES: Researchers are encouraged (but not required) to submit a brief preproposal for
programmatic review. The deadline for submission of preproposals is March 15, 2005. Early
submission of preproposals is encouraged to allow time for meaningful responses.
Formal proposals submitted in response to this announcement must be received by 4:30 p.m.,
Eastern Time, April 12, 2005, to be accepted for merit review and to permit timely consideration
for award in Fiscal Year 2006. Awards are expected to begin on or about November 15, 2005.
ADDRESSES:
Preproposals referencing Program Announcement LAB 05-14 may be sent to the program
contact, Dr. Wanda Ferrell, via electronic mail at: wanda.ferrell@science.doe.gov or by U. S.
Postal Service Mail at: Dr. Wanda Ferrell, Office of Biological and Environmental Research,
Climate Change Research Division, SC-74/Germantown Building, U.S. Department of Energy,
1000 Independence Ave., SW, Washington, DC 20585-1290. Electronic mail is recommended to
facilitate a faster response.
Formal proposals in response to Program Announcement LAB 05-14 are to be submitted as 2
paper copies of the proposal and one CD containing the proposal in PDF format. Color images
should be submitted as a separate file in PDF format and identified as such. These images should
be kept to a minimum due to the limitations of reproducing hardcopies. They should be
numbered and referred to in the body of the technical scientific proposal as Color image 1, Color
image 2, etc.
The 2 copies of the proposal and the CD, referencing Program Announcement LAB 05-14,
should be sent to: Climate Change Research Division, SC-74/Germantown Building, Office of
Biological and Environmental Research, Office of Science, U.S. Department of Energy, 1000
Independence Avenue, SW, Washington, D.C. 20585-1290, ATTN: Program Announcement
When submitting by U.S. Postal Service Express Mail, any commercial mail delivery service, or
when hand carried by the researcher, the following address must be used: Climate Change
Research Division, SC-74, Office of Biological and Environmental Research, Office of Science,
U.S. Department of Energy, 19901 Germantown Road, Germantown, MD 20874-1290, ATTN:
Program Announcement LAB 05-14.
FOR FURTHER INFORMATION CONTACT: Dr. Wanda Ferrell, Office of Biological and
Environmental Research, Climate Change Research Division, SC-74, Germantown Building,
U.S. Department of Energy, 1000 Independence Ave., SW, Washington, DC 20585-1290,
telephone (301) 903-0043, fax (301) 903-8519, Internet e-mail address:
wanda.ferrell@science.doe.gov. Program information is available on
http://www.science.doe.gov/ober/CCRD/arm.html. Background material on ARM science is
available through the ARM Science Plan
http://www.arm.gov/publications/programdocs/doe-er-arm-0402.pdf.
SUPPLEMENTARY INFORMATION:
The ARM program has established three fixed facilities and has developed a mobile facility to
collect cloud and radiation data in several climatic regimes. The Southern Great Plains (SGP)
facility began operation in calendar year 1992, with instruments spread over an area of
approximately 60,000 sq. km., centered on Lamont, Oklahoma. The SGP facility location was
chosen as a field measurement site for several reasons including its relatively homogenous
geography, wide variability of climate, cloud type, and surface flux properties, and large
seasonal variation in temperature and specific humidity. The Tropical Western Pacific (TWP)
facility is located in the area roughly between 10oN to 10oS of the equator from Indonesia to near
Christmas Island. It consists of stations at Darwin, Australia, and on the islands of Manus, Papua,
New Guinea and the Republic of Nauru respectively. This region was selected as a location for
an ARM facililty because it plays a large role in the interannual variability observed in the global
climate system. The third facility, the North Slope of Alaska (NSA), is located at Barrow,
Alaska, with a secondary, inland site near Atqasuk. The location of the NSA facility was selected
because it provides data about cloud and radiative processes at high latitudes, and by extension,
about cold and dry regions of the atmosphere in general. The development of the ARM Mobile
Facility (AMF) was completed in FY 2005, and its first deployment will begin in March 2005 at
Pt. Reyes, CA. In 2006 the AMF will be deployed at Niamey in Niger (13.5ºN 2ºE), during the
field phases of the African Monsoon Multidisciplinary Analysis (AMMA) and related
experiments. The AMF will deploy instrumentation and data systems similar to those at the fixed
ARM sites in NSA and TWP. The AMF will be deployed to sites around the world in various
climatic regimes and sites of opportunity for durations of 6 to 18 months to study the effects of
clouds and other atmospheric conditions and properties on radiation. The ARM facilities, both
mobile and fixed, have been designated as a user facility, the ARM Climate Research Facility
(ACRF). AMF deployments and campaigns at the fixed ARM sites will be determined by a
review by the ACRF Science Review Board.
Request for Proposals from DOE National Laboratories
Long Term Measure:
All proposals submitted in response to this Announcement must explicitly state how the
proposed research will support accomplishment of the BER Climate Change Research
Division's (CCRD's) Long Term Measure of Scientific Advancement: "Deliver improved
climate data & models for policy makers to determine safe levels of greenhouse gases for
the Earth system. By 2013, substantially reduce differences between observed temperature
and model simulations at subcontinental scales using several decades of recent data."
This announcement requests new proposals that address the ARM goal of improving the
accuracy of climate model simulations by enhancing the models' representation of cloud and
radiation processes, including the role of aerosols on radiative transfer and cloud properties. The
DOE National Laboratories must submit multi-investigator proposals that have as a focus the
development and validation of improved General Circulation Models through the incorporation
of new process models or parameterizations. The proposal should focus on investigating the
validity of assumptions that are associated with cloud and radiation process models and how well
the ensemble of cloud and radiation sub models in the climate models simulate observed clouds
and their effect on radiation fields. The proposal may also include relevant cloud and radiation
physical process analyses as an element of the research. The proposal may also include research
to develop tools and methodologies for making ARM data more useful for the development and
testing of climate models. All elements of the proposal must be coordinated to accomplish the
primary goal of improving the climate model simulations.
Proposals are expected to provide a clear plan describing the method to be used to quantify the
model improvement. Researchers are strongly encouraged to propose research that would utilize
the tools that have been developed for this purpose in the Climate Change Prediction Program -
ARM Parameterization Testbed (CAPT) (
http://www-pcmdi.llnl.gov/projects/capt/) effort at DOE's
Program for Climate Model Diagnosis and Intercomparison (PCMDI).
Proposals for research to quantify the effect of aerosols on the radiation field should focus on
both the indirect and direct role of aerosols on radiative transfer and cloud properties.
Specifically the research should relate observations of radiative fluxes and radiances to the
atmospheric composition, especially the optical properties of aerosols, and use these relations to
develop and test parameterizations and/or process models to accurately predict the effect of
aerosols on the atmospheric radiative properties. Note that the DOE Atmospheric Science
Program (ASP) was reconfigured in FY 2004 to focus on aerosol radiative forcing with new
research that began in early FY 2005 and will support aerosol research on aerosol processes and
resulting properties that influence radiation fields. A joint ARM-ASP working group will be
formed to foster and facilitate collaborations between the two programs.
Proposals on cloud and radiation process analyses should focus on studies to elucidate radiative
transfer in cloudy atmospheres, including the overlap problem of stratiform cloud layers. These
studies may include, but are not limited to, 3-D radiative transfer, representations of cloud
overlap, mixed phase clouds, cloud life cycles, feedback processes (especially in the Arctic), and
other processes important for clouds such as convection and turbulence and their effects on
radiative transfer. The emphasis on the Arctic feedback is based on the need to test the
hypothesis that links large climate feedbacks with surface and tropospheric temperatures, surface
albedo, cloud cover, deep ocean water production (the global thermohaline ocean circulation
pump), and the polar atmospheric heat sink.
Proposals on research to develop and apply methodologies to use ARM data more effectively in
atmospheric models should focus on either providing data to initialize and constrain limited area
models, both single column models (SCMs) and cloud resolving models (CRMs), or providing
data to evaluate model performance. Research on forcing data sets should develop data to
provide the required boundary conditions at model top and sides to run simulations for the NSA
and TWP locations. Research to provide data to evaluate model performance should address
either converting ARM measurements into the forms that can be directly applied to model output
or to developing techniques for converting model output to a form that is equivalent to ARM
measurements.
Proposals are limited to those that utilize ARM generated data. Single investigator
proposals will not be accepted. Components of proposals for the development of retrieval
algorithms will not be considered. Components of proposals for instrument development
will not be considered. Proposals that require a special field campaign, which has not
already been planned and approved by the ARM Program Manager, will not be accepted
for consideration. For approved campaigns see (
http://www.db.arm.gov/cgi-bin/IOP/iops.pl.)
To ensure that the program meets the broadest needs of the research community and the specific
needs of the DOE CCRD, successful researchers are expected to participate as ARM Science
Team members in the appropriate working group(s) relevant to their efforts. Costs for
participation in ARM Science Team meetings and subcommittee meetings should be based on
two trips of 1 week each to Washington, DC, and two trips of 3 days each to Chicago, Illinois.
Requests for Proposals from Other Federal Laboratories
Long Term Measure:
This announcement requests proposals, both new and renewal that address the ARM goal of
improving the accuracy of climate model simulations by enhancing the representation of cloud
and radiation processes in the models. The research areas of interest include the development of
algorithms for retrieving the required measurements from ARM instruments, studies utilizing
ARM data to improve the understanding of cloud and radiation physical processes, the
translation of process study results into process models and parameterizations, and the
incorporation of the submodels into climate models. ARM data consist of time series of vertical
profiles of certain observables while parameterizations are geared to produce statistical cloud and
radiation properties on the scale of several hundred kilometers. Since the ARM data format is
not directly and readily amenable for use by climate modelers, research is also needed to develop
tools and methodologies for making ARM data more useful for the development and testing of
climate models.
Specific areas of interest to the ARM program follow:
Proposals are limited to those that utilize ARM generated data in the proposed research.
Proposals for instrument development will not be considered. Proposals that require a
special field campaign, which has not already been planned and approved by the ARM
Program Manager, will not be accepted for consideration. For approved campaigns see
(
http://www.db.arm.gov/cgi-bin/IOP/iops.pl.)
Proposals for research to develop new techniques to retrieve the properties of ice clouds and
mixed-phase clouds using ARM data should be targeted on the development of methods for
deriving long-term records of cloud microphysical and macrophysical properties at multiple
locations. Proposed research to improve retrieval algorithms provide bulk microphysical
estimates for clouds at all ARM fixed and mobile sites and must include uncertainty estimates.
Proposals for cloud and radiation process analyses are requested that involve studies to elucidate
radiative transfer in cloudy atmospheres, including the overlap problem of stratiform cloud
layers. The proposed studies may include, but are not limited to, 3-D radiative transfer,
representations of cloud overlap, mixed phase clouds, cloud life cycles, feedback processes
(especially in the Arctic), and other processes important for clouds such as convection and
turbulence and their effects on radiative transfer. The emphasis on the Arctic feedback is based
on the need to test the hypothesis that links large climate feedbacks with surface and
tropospheric temperatures, surface albedo, cloud cover, deep ocean water production (the global
thermohaline ocean circulation pump), and the polar atmospheric heat sink.
Proposals for research to develop and test new cloud and radiation process models should focus
on investigating the validity of assumptions that are associated with such models and how well
the ensemble of cloud and radiation sub models simulate clouds and their effect on radiation
fields in the climate models. Areas of interest include convection triggering conditions, closure
assumptions, mechanisms and magnitudes of convective and mesoscale updrafts and downdrafts,
convection-PBL interactions, and the importance of 3-D radiative transfer.
Proposals for research to develop and validate cloud and radiation parameterizations for global
climate models are expected to provide a clear plan describing the method to be used to quantify
the model improvement. Researchers are strongly encouraged to utilize the tools that have been
developed for this purpose in the Climate Change Prediction Program - ARM Parameterization
Testbed (CAPT) (
http://www-pcmdi.llnl.gov/projects/capt/) effort at DOE's Program for Climate Model
Diagnosis and Intercomparison (PCMDI).
Proposals on research to develop and apply methodologies to use ARM data more effectively in
atmospheric models should focus on either providing data to initialize and constrain limited area
models, both single column models (SCMs) and cloud resolving models (CRMs), or providing
data to evaluate model performance. Research on forcing data sets should develop data to
provide the required boundary conditions at model top and sides to run simulations for the NSA
and TWP locations. Research to provide data to evaluate model performance should address
either converting ARM measurements into the forms that can be directly applied to model output
or to developing techniques for converting model output to a form that is equivalent to ARM
measurements.
Proposals for research to quantify the effect of aerosols on the radiation field should focus on
both the indirect and direct role of aerosols on radiative transfer and cloud properties.
Specifically the research should relate observations of radiative fluxes and radiances to the
atmospheric composition especially the optical properties of aerosols and use these relations to
develop and test parameterizations and/or process models to accurately predict the effect of
aerosols on the atmospheric radiative properties. Note that the DOE Atmospheric Science
Program (ASP) was reconfigured in FY 2004 to focus on aerosol radiative forcing with new
research that began in early FY 2005 and will support aerosol research on aerosol processes and
resulting properties that influence radiation fields. A joint ARM-ASP working group will be
formed to foster and facilitate collaborations between the two programs.
To ensure that the program meets the broadest needs of the research community and the specific
needs of the DOE CCRD, successful researchers are expected to participate as ARM Science
Team members in the appropriate working group(s) relevant to their efforts. Costs for
participation in ARM Science Team meetings and working group meetings should be based on
two trips of 1 week each to Washington, DC, and two trips of 3 days each to Chicago, Illinois.
THE FOLLOWING INFORMATION IS RELEVANT TO BOTH DOE NATIONAL
LABORATORIES AND OTHER FEDERAL LABORATORIES
Program Funding
It is anticipated that approximately $3M will be available for awards in Fiscal Year 2006,
contingent upon the availability of appropriated funds. Multiple-year funding of awards is
expected, with out-year funding also contingent upon the availability of appropriated funds,
progress of the research, and programmatic needs. The allocation of funds within the research
areas will depend upon the number and quality of proposals received. Awards are expected to
begin on or about November 15, 2005. Annual budgets for single investigator proposals are
expected to range from $100,000 to $300,000 total costs. Annual budgets for multi-investigator
proposals are expected to range from $500,000 to $900,000 total costs, unless there is prior
approval from the Program Manager.
Collaboration
Researchers are strongly encouraged to collaborate with researchers in other institutions, such as:
universities, industry, non-profit organizations, federal laboratories and Federally Funded
Research and Development Centers (FFRDCs), including the DOE National Laboratories, where
appropriate, and to include cost sharing wherever feasible. Additional information on
collaboration is available in the Application Guide for the Office of Science Financial Assistance
Program that is available via the World Wide Web at:
http://www.science.doe.gov/grants/Colab.html.
Preproposals
Potential researchers are strongly encouraged to submit a brief preproposal that consists of two to
three pages of narrative describing the research objectives and methods of accomplishment.
These will be reviewed relative to the scope and research needs of the ARM Program. Principal
Investigator (PI) address, telephone number, fax number and e-mail address are required parts of
the preproposal. A response to each preproposal discussing the potential program relevance of
research that would be proposed in a formal proposal generally will be communicated within 15
days of receipt. Use of e-mail for this communication will decrease the possibility of a delay in
responses to the preproposal. The deadline for the submission of preproposals is March 15, 2005.
Researchers should allow sufficient time so that the formal proposal deadline is met.
Submission Information
The technical portion of the proposal should not exceed twenty-five double-spaced pages and
should include detailed budgets for each year of support requested. DOE is under no obligation
to pay for any costs associated with the preparation or submission of proposals if an award is not
made.
The proposal should be arranged in the following order:
For researchers who do not have access to the World Wide Web (www), please contact
Karen Carlson, Office of Biological and Environmental Research, Climate Change Research
Division, SC-74/Germantown Building, U.S. Department of Energy, 1000 Independence
Ave., SW, Washington, DC 20585-1290, phone: (301) 903-3338, fax: (301) 903- 8519, e-
mail: karen.carlson@science.doe.gov; for hard copies of background material mentioned in
this solicitation.
Abstract (on a page by itself)
Provide an abstract of less than 400 words. Give the project objectives (in broad scientific
terms), the approach to be used, and what the research is intended to accomplish. State the
hypotheses to be tested (if any). At the top of the abstract give the project title, names of all the
investigators and their institutions, and contact information for the principal investigator,
including e-mail address.
Narrative
The narrative comprises the research plan for the project and is limited to
Long Term Measure
Collaborative Arrangements
If any portion of the project is to be done in collaboration with another institution (or
institutions), provide information on the institution(s) and what part of the project it will carry
out. Further information on any such arrangements is to be given in the sections "Budget and
Budget Explanation", "Biographical Sketches", and "Description of Facilities and Resources".
Literature Cited
Give full bibliographic entries for each publication cited in the narrative.
Biographical Sketches
This information is required for senior personnel at the institution submitting the proposal and at
all subcontracting institutions (if any). The biographical sketch is limited to a maximum of two
pages for each investigator.
To assist in the identification of potential conflicts of interest or bias in the selection of
reviewers, the following information must be provided in each biographical sketch.
Graduate and Postdoctoral Advisors and Advisees: A list of the names of the
individual's own graduate advisor(s) and principal postdoctoral sponsor(s), and their
current organizational affiliations. A list of the names of the individual's graduate
students and postdoctoral associates during the past 5 years, and their current
organizational affiliations.
Description of Facilities and Resources
Facilities to be used for the conduct of the proposed research should be briefly described.
Indicate the pertinent capabilities of the institution, including support facilities (such as computer
support), that will be used during the project. Include this information for each subcontracting
institution (if any).
Current and Pending Support of Investigators
Other support is defined as all financial resources, whether Federal, non-Federal, commercial, or
institutional, available in direct support of an individual's research endeavors. Information on
active and pending other support is required for all senior personnel, including investigators at
collaborating institutions to be funded by a subcontract. For each item of other support, give the
organization or agency, inclusive dates of the project or proposed project, annual funding, and
level of effort (months per year or percentage of the year) devoted to the project.
Appendix (optional)
Information not easily accessible to a reviewer may be included in an appendix, but do not use
the appendix to circumvent the page limitations of the proposal. Reviewers are not required
to consider information in an appendix, and reviewers may not have time to read extensive
appendix materials with the same care they would use with the proposal proper.
The appendix may contain the following items: up to five publications, manuscripts accepted for
publication, abstracts, patents, or other printed materials directly relevant to this project, but not
generally available to the scientific community; and letters from investigators at other institutions
stating their agreement to participate in the project (do not include letters of endorsement of the
project).
The instructions and format described below should be followed. Reference Program
Announcement LAB 05-14 on all submissions and inquiries about this program.
GUIDE FOR PREPARATION OF SCIENTIFIC/TECHNICAL PROPOSALS TO BE SUBMITTED BY NATIONAL LABORATORIES Proposals from National Laboratories submitted to the Office of Science (SC) as a result of this program announcement will follow the Department of Energy Field Work Proposal process with additional information requested to allow for scientific/technical merit review. The following guidelines for content and format are intended to facilitate an understanding of the requirements necessary for SC to conduct a merit review of a proposal. Please follow the guidelines carefully, as deviations could be cause for declination of a proposal without merit review. 1. Evaluation Criteria Proposals will be subjected to formal merit review (peer review) and will be evaluated against the following criteria which are listed in descending order of importance:
Appropriateness of the proposed method or approach Competency of the personnel and adequacy of the proposed resources Reasonableness and appropriateness of the proposed budget 2. Summary of Proposal Contents
Formal proposals in response to Program Announcement LAB 05-14 are to be submitted as 2 paper copies of the proposal and one CD containing the proposal in PDF format. Color images should be submitted as a separate file in PDF format and identified as such. These images should be kept to a minimum due to the limitations of reproducing hardcopies. They should be numbered and referred to in the body of the technical scientific proposal as Color image 1, Color image 2, etc. 3. Detailed Contents of the Proposal Proposals must be readily legible, when photocopied, and must conform to the following three requirements: the height of the letters must be no smaller than 10 point with at least 2 points of spacing between lines (leading); the type density must average no more than 17 characters per inch; the margins must be at least one-half inch on all sides. Figures, charts, tables, figure legends, etc., may include type smaller than these requirements so long as they are still fully legible. 3.1 Field Work Proposal Format (Reference DOE Order 5700.7C) (DOE ONLY) The Field Work Proposal (FWP) is to be prepared and submitted consistent with policies of the investigator's laboratory and the local DOE Operations Office. Additional information is also requested to allow for scientific/technical merit review. Laboratories may submit proposals directly to the SC Program office listed above. A copy should also be provided to the appropriate DOE operations office. 3.2 Proposal Cover Page The following proposal cover page information may be placed on plain paper. No form is required.
SC Program announcement title Name of laboratory Name of principal investigator (PI) Position title of PI Mailing address of PI Telephone of PI Fax number of PI Electronic mail address of PI Name of official signing for laboratory* Title of official Fax number of official Telephone of official Electronic mail address of official Requested funding for each year; total request Use of human subjects in proposed project:
Signature of official, date of signature* *The signature certifies that personnel and facilities are available as stated in the proposal, if the project is funded. 3.3 Table of Contents Provide the initial page number for each of the sections of the proposal. Number pages consecutively at the bottom of each page throughout the proposal. Start each major section at the top of a new page. Do not use unnumbered pages and do not use suffices, such as 5a, 5b. 3.4 Abstract Provide an abstract of no more than 250 words. Give the broad, long-term objectives and what the specific research proposed is intended to accomplish. State the hypotheses to be tested. Indicate how the proposed research addresses the SC scientific/technical area specifically described in this announcement. 3.5 Narrative Narrative (main technical portion of the proposal, including background/introduction, proposed research and methods, timetable of activities, and responsibilities of key project personnel)
The narrative comprises the research plan for the project and is limited to If any portion of the project is to be done in collaboration with another institution (or institutions), provide information on the institution(s) and what part of the project it will carry out. Further information on any such arrangements is to be given in the sections "Budget and Budget Explanation", "Biographical Sketches", and "Description of Facilities and Resources".
Long Term Measure Renewal proposals should include a special section entitled "Accomplishments Under Previous Support." (See http://www.science.doe.gov/grants/App.html.) This section shall address the following:
(b) the contribution of work conducted under previous support to the goals of the ARM Program, including a listing of publications and presentations Subcontract or Consortium Arrangements: If any portion of the project described under "Research Design and Methods" is to be done in collaboration with another institution, provide information on the institution and why it is to do the specific component of the project. Further information on any such arrangements is to be given in the sections "Budget and Budget Explanation", "Biographical Sketches", and "Description of Facilities and Resources". 3.6 Literature Cited List all references cited in the narrative. Limit citations to current literature relevant to the proposed research. Information about each reference should be sufficient for it to be located by a reviewer of the proposal. 3.7 Budget and Budget Explanation A detailed budget is required for the entire project period, which normally will be three years, and for each fiscal year. It is preferred that DOE's budget page, Form 4620.1 be used for providing budget information*. Modifications of categories are permissible to comply with institutional practices, for example with regard to overhead costs. A written justification of each budget item is to follow the budget pages. For personnel this should take the form of a one-sentence statement of the role of the person in the project. Provide a detailed justification of the need for each item of permanent equipment. Explain each of the other direct costs in sufficient detail for reviewers to be able to judge the appropriateness of the amount requested. Further instructions regarding the budget are given in section 4 of this guide. * Form 4620.1 is available at web site: http://www.sc.doe.gov/grants/Forms-E.html. 3.8 Other Support of Investigators Other support is defined as all financial resources, whether Federal, non-Federal, commercial or institutional, available in direct support of an individual's research endeavors. Information on active and pending other support is required for all senior personnel, including investigators at collaborating institutions to be funded by a subcontract. For each item of other support, give the organization or agency, inclusive dates of the project or proposed project, annual funding, and level of effort devoted to the project. 3.9 Biographical Sketches This information is required for senior personnel at the institution submitting the proposal and at all subcontracting institutions (if any). The biographical sketch is limited to a maximum of two pages for each investigator. To assist in the identification of potential conflicts of interest or bias in the selection of reviewers, the following information must be provided in each biographical sketch.
Graduate and Postdoctoral Advisors and Advisees: A list of the names of the individual's own graduate advisor(s) and principal postdoctoral sponsor(s), and their current organizational affiliations. A list of the names of the individual's graduate students and postdoctoral associates during the past 5 years, and their current organizational affiliations. 3.10 Description of Facilities and Resources Describe briefly the facilities to be used for the conduct of the proposed research. Indicate the performance sites and describe pertinent capabilities, including support facilities (such as machine shops) that will be used during the project. List the most important equipment items already available for the project and their pertinent capabilities. Include this information for each subcontracting institution, if any. 3.11 Appendix Include collated sets of all appendix materials with each copy of the proposal. Do not use the appendix to circumvent the page limitations of the proposal. Information should be included that may not be easily accessible to a reviewer. Reviewers are not required to consider information in the Appendix, only that in the body of the proposal. Reviewers may not have time to read extensive appendix materials with the same care as they will read the proposal proper. The appendix may contain the following items: up to five publications, manuscripts (accepted for publication), abstracts, patents, or other printed materials directly relevant to this project, but not generally available to the scientific community; and letters from investigators at other institutions stating their agreement to participate in the project (do not include letters of endorsement of the project).
4. Detailed Instructions for the Budget 4.1 Salaries and Wages List the names of the principal investigator and other key personnel and the estimated number of person-months for which DOE funding is requested. Proposers should list the number of postdoctoral associates and other professional positions included in the proposal and indicate the number of full-time-equivalent (FTE) person-months and rate of pay (hourly, monthly or annually). For graduate and undergraduate students and all other personnel categories such as secretarial, clerical, technical, etc., show the total number of people needed in each job title and total salaries needed. Salaries requested must be consistent with the institution's regular practices. The budget explanation should define concisely the role of each position in the overall project. 4.2 Equipment DOE defines equipment as "an item of tangible personal property that has a useful life of more than two years and an acquisition cost of $25,000 or more." Special purpose equipment means equipment which is used only for research, scientific or other technical activities. Items of needed equipment should be individually listed by description and estimated cost, including tax, and adequately justified. Allowable items ordinarily will be limited to scientific equipment that is not already available for the conduct of the work. General purpose office equipment normally will not be considered eligible for support. 4.3 Domestic Travel The type and extent of travel and its relation to the research should be specified. Funds may be requested for attendance at meetings and conferences, other travel associated with the work and subsistence. In order to qualify for support, attendance at meetings or conferences must enhance the investigator's capability to perform the research, plan extensions of it, or disseminate its results. Consultant's travel costs also may be requested. 4.4 Foreign Travel Foreign travel is any travel outside Canada and the United States and its territories and possessions. Foreign travel may be approved only if it is directly related to project objectives. 4.5 Other Direct Costs The budget should itemize other anticipated direct costs not included under the headings above, including materials and supplies, publication costs, computer services, and consultant services (which are discussed below). Other examples are: aircraft rental, space rental at research establishments away from the institution, minor building alterations, service charges, and fabrication of equipment or systems not available off- the-shelf. Reference books and periodicals may be charged to the project only if they are specifically related to the research. a. Materials and Supplies The budget should indicate in general terms the type of required expendable materials and supplies with their estimated costs. The breakdown should be more detailed when the cost is substantial. b. Publication Costs/Page Charges The budget may request funds for the costs of preparing and publishing the results of research, including costs of reports, reprints page charges, or other journal costs (except costs for prior or early publication), and necessary illustrations. c. Consultant Services Anticipated consultant services should be justified and information furnished on each individual's expertise, primary organizational affiliation, daily compensation rate and number of days expected service. Consultant's travel costs should be listed separately under travel in the budget. d. Computer Services The cost of computer services, including computer-based retrieval of scientific and technical information, may be requested. A justification based on the established computer service rates should be included. e. Subcontracts Subcontracts should be listed so that they can be properly evaluated. There should be an anticipated cost and an explanation of that cost for each subcontract. The total amount of each subcontract should also appear as a budget item. 4.6 Indirect Costs Explain the basis for each overhead and indirect cost. Include the current rates.
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