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Project Status Updates
The update must cover the time period
since your last report and is required whether or
not you have started your project and until the Health Care and Other Facilities Construction Program
Office is notified that the project is complete.
Awarded funds are only
to be drawn down as costs are incurred, in the same
proportion as the award is to the total project cost.
Project Status Updates should describe the progress
you have made towards completion of your project.
All Updates Must Include
- Facility name
- City
- State
- Award number(s)
- Date(s) of award(s)
- Amount(s) awarded
Updates must also contain the appropriate information,
and the awardee must abide by the scheduling requirement,
as indicated below:
Equipment Only
(annual) |
Design Only
(quarterly) |
New Construction/Renovation
(quarterly) |
| Estimated or completed date for the final equipment
delivery |
Estimated or completed date for the final drawings |
Estimated or completed date for construction
start |
| Project completion percentage1 |
Project completion percentage1
|
Estimated or completed date for construction
completion |
| Percentage of funds drawn down2
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Percentage of funds drawn down2
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Project completion percentage1 |
| Major Problems/delays |
Major Problems/delays |
Percentage of funds drawn down2
|
| Change of Scope |
Change of Scope |
Major Problems/delays |
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Change of Scope |
1
Project completion percentage refers to the costs
incurred to date compared to the total allowable costs
of the entire project supported with the awarded funds.
The original application defined the project and identified
Total Allowable Costs (including architectural and
engineering fees, construction and equipment) on the
original or revised form SF424C (Budget Information), e.g.,
for a $6,000,000 clinic building project, costs incurred
to date equal $400,000. The project status update
will indicate that the project is 6.7% complete ($400,000/$6,000,000).
2
Percentage of funds drawn down refers to the funds
drawn down from the Payment Management System to date
as compared to the total awarded amount, e.g., where
$150,000 has been drawn down to date from the awarded
amount of $3,000,000, the percentage of award drawn
down is 5% ($150,000/$3,000,000).
For More Information
- Construction program questions: HCOFTA@hrsa.gov or 301-443-3665
- Drawdown of funds questions: Payment Management System or 1-877-614-5533
- Terms and conditions of grant: Contact the grants management specialist listed in your Notice of Grant Award
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