1. Management
Leadership |
Element |
Stage I |
Stage II |
Stage III |
1.1 Management Commitment |
Mission and Policy Statements |
Develop S&H Mission Statement, with input from
employees, and a S&H Policy Statement. |
Communicate statements; incorporate into new
employee/contractor orientation. |
Take proactive steps to ensure understanding by all
employees and contract workers and that they become a routine part of regular communication. |
Leadership by Example |
Begins to participate in S&H activities and follow
S&H rules. |
Continue; increase frequency of manager participation
in S&H activities. |
Continue; ensure total involvement of all executives,
managers, & supervisors |
Resources |
Commit initial resources to control identified
hazards. Begin integrating S&H into other aspects of management planning. |
Provide additional resources for S&H activities,
including access to certified S&H and licensed health care professionals, and improve integration
of S&H into other planning processes. |
Continue committing and ensuring the utilization of
adequate resources. Ensure integration of S&H into all planning processes in the site. |
Goals and Objectives |
Establish & communicate annual S&H goals & objectives
based on findings from baseline hazard and trend analyses; and assessment of the site’s safety and
health practices. |
Review the site’s progress towards achievement of S&H
goals & objectives; establish & communicate new goals, as appropriate. |
Review, revise, and continue communicating S&H goals
and objectives. Ensure S&H goals and objectives are routinely considered in site’s activities and
programs. |
Responsibility, Authority, and Accountability |
Develop a safety and health accountability plan for
managers, supervisors, and non-supervisory employees. |
Enforce accountability plan. |
Fully implement accountability system for all
workers, including incorporation of S&H responsibilities into job descriptions and performance
plans. Assign additional responsibilities to non-supervisory employees as appropriate. |
Communication |
Establish clear lines of communication with employees
& provide reasonable access to top management re: S&H issues. |
Maintain clear lines of communication with employees
re: S&H issues |
Encourage open dialogue between management staff and
employees. |
Disciplinary Plan |
No action required |
Develop & begin implementing disciplinary plan for
managers and employees. |
Ensure discipline is equability enforced, ensure
higher levels of compliance. |
Annual Self-Evaluation |
No action required |
No action required |
Develop system and written procedures to annually
evaluate the total site’s S&H management system. Complete at least one annual self-evaluation of
the site’s safety and health management system. |
1.2 Employee Involvement |
Employee S&H Perception Survey |
Conduct baseline employee S&H practices perception
survey. |
No action required |
Conduct follow-up employee S& H perception survey. |
S&H Practices Change
Plan |
Develop an action plan to address findings from the
baseline employee S&H practices perception survey. |
Implement steps defined in the site’s action plan to
improve S&H culture. |
Continue; ensure significant improvement in S&H
culture |
Employee Notification |
Notify all employees of their S&H rights, the site’s
participation in Challenge, & VPP principles. |
Notify new employees of their S&H rights, site
participation in Challenge, & VPP principles. Incorporate into new employee/contractor
orientation. |
Continue for new employees. At least annually,
reenforce for all employees. Encourage freely reporting workplace hazards without reprisal. |
Meaningful Employee Involvement |
Establish a few key S&H teams; begin involving
employees in S&H activities. |
Increase participation on teams, and/or form
additional teams. Involve employees in safety and health activities (e.g., accident/near-miss
investigations). |
All needed teams are functioning and meaningfully
contributing to S&H. Ensure regular teams are routinely conducting audits, accident/incident
investigations, self-inspections, and job hazard analyses. Improve and continue the site’s hazard
reporting system. |
1.3 Contract Worker Coverage |
Adherence to Rules |
Require contractors and their employees to comply
with OSHA and site S&H rules. |
Improve and continue to enforce policy for S&H
violations. |
Improve and continue- enforce policy for safety and
health violations. |
Contractor Selection |
No action required |
Consider contractors’ safety and health performance
in the bidding process, including a review of injury/illness rates. |
Fully establish and use selection criteria. Encourage
contractors to develop their own S&H management systems & decrease high rates. |
Contractor Hazards |
Contractor ensures correction of any hazards in their
work areas. |
Develop & implement a formalized method including
assignment of responsibility to identify, correct, & track hazards in contractors’ work areas. |
Include responsibility for hazard correction in
writing, in the contracts. |
Removal Policy |
No action required |
Develop & implement contractor policy for S&H
violations, including removal and other penalties. |
Penalty policy is understood by all contractors,
described in their contracts, and adhered to. |
2. Worksite Analysis |
Element |
Stage I |
Stage II |
Stage III |
Baseline Safety and IH Hazard Analysis |
Conduct the baseline analysis (may use outside
sources), including a chemical inventory and evaluation of typical safety and health hazards. |
No action required |
Re-do baseline survey, if warranted by significant
changes in tasks, equipment, or processes. |
Hazard Analysis of Routine Jobs, Tasks, And Processes |
No action required |
Conduct hazard analysis and recommend controls for
routine jobs, tasks, & processes that have had associated injuries/illnesses or significant
incidents or near-misses; are perceived as high-hazard; or are required by a regulation or
standard; observe guidelines. |
Conduct hazard analysis and recommend controls for
routine jobs, tasks, and processes that have written procedures, have been recommended for more
indepth analysis, or are determined by the Challenge participant to warrant hazard analysis |
Hazard Analysis of Significant Changes |
No action required |
No action required |
Conduct hazard analysis for significant changes
(e.g., non-routine tasks or new processes, materials, equipment and facilities) and recommend
controls prior to the activity or use. |
Pre-use Analysis |
No action required |
No action required |
Conduct pre-use hazard analysis of new equipment,
chemicals, facilities, or significantly different operations or procedures. and recommend controls
prior to the activity or use. |
IH Program |
No action required (See Baseline Hazard Analysis). |
Follow up on results of baseline IH study. Conduct
more in-depth analysis if warranted to determine actual employee exposures. Establish, document, &
implement future sampling schedule, strategy, and rationale. |
Continue to follow the written IH program; take
proactive steps to improve control of health hazards to prevent occupational disease. |
Routine Self-inspections |
No action required |
Develop a documented system for routinely scheduled
self-inspections of the workplace; conduct inspections with S&H staff; covering entire worksite,
at least semi-annually. |
Continue to conduct routine self-inspections.
Increase frequency to at least monthly, with the entire worksite covered at least quarterly. |
Employee Hazard Reporting System |
No action required |
Develop & begin implementing hazard-reporting system
for employees (maybe anonymous), |
Encourage more active reporting; ensure regular
feedback, using different media, to all employees on status of hazards reported. |
Investigation of Accidents and Near-Misses |
Develop and implement system to report and
investigate accidents. Determine root causes and track correction to completion. |
Expand system to include reporting and investigation
of near misses. Continue investigating accidents, begin investigating near-misses, and making
corrective actions. |
Thoroughly report and investigate all accidents and
near-misses. |
Trend Analysis |
Conduct trend analysis of injury & illness history
(previous 3 years of OSHA 200/300 logs) and begin developing a plan for conducting analysis of
other S&H-related information |
Conduct trend analysis of other S&H information not
yet studied; conduct one of injury & illness history if a year has gone by since initial analysis. |
Trend analysis takes place regularly (at least
annually) for all types of S&H information, and is utilized in setting future goals to address
identified trends. |
3. Hazard Prevention & Control |
Element |
Stage I |
Stage II |
Stage III |
Certified Professional
Resources |
(see Management Commitment) |
(see Management Commitment) |
(see Management Commitment) |
Hazard Elimination & Control Methods |
Develop an action plan to prioritize and implement
controls for hazards identified, through the baseline S&IH study, trend analysis of OSHA logs and
accident investigations.
Implement controls or (interim protection if long-term abatement) for top priority hazards before
moving onto Stage II. |
Complete long term abatement projects from Stage I.
Develop an action plan to prioritize and implement controls for hazards identified through
self-inspections,
employee reports of hazards, and nearmiss investigations.
Implement hazard controls (or interim protection) for top priority hazards before moving onto
Stage III. |
Complete long term abatement projects from Stage II.
Continue to pro-actively identify, prioritize, and implement controls for hazards identified
through all means (hazard analysis, trend analysis, accident and near miss investigation,
self-inspections, employee reports of hazards, pre-use analysis, etc) so that there is a
continuous loop of hazard id and control. |
Hazard Control Programs |
Inventory existing hazard control programs required
by OSHA standards. Develop missing programs or modify existing programs. |
Implement hazard control programs developed or
modified in Stage I and train all workers on these programs. |
Review hazard control programs annually and updated
as new processes, jobs, and tasks are begun. |
Documented System for Hazard Correction
Tracking |
Develop and begin implementing a hazard tracking
system for hazards identified through the baseline hazard analysis, trend analysis of OSHA logs,
and accident investigations. |
Expand tracking system to include hazards identified
through hazard analysis of routine jobs; self-inspections; employee reports of hazards; and near
miss investigations. |
Tracking system is fully functioning and includes
hazards identified through all methods. |
Preventive Maintenance |
Conduct an inventory of equipment and machinery
requiring preventive maintenance. |
Review equipment inventory. Establish and implement
preventive maintenance schedule. |
Ensure schedule is routinely observed and preventive
maintenance is regularly conducted. |
Occupational Health Care Program |
Conduct records review of previous three years OSHA
200/300 logs. Compare with insurance claims forms and ensure records are in order. Provide
physician services for emergencies (see below). |
Continue to provide access to licensed health care
providers, health services, physician care, and emergency medical care. Arrange for services based
on the outcomes of the baseline safety and health analysis. |
Continue providing services listed in Stage I and II.
In addition- Health Care providers visit the site, and assist in identifying causes and symptoms
of injury/illness. Care provided in within the scope of licensure. |
Emergency Preparedness and Response |
Establish & communicate written procedures for
responding to all types of emergencies; Make emergency services available on all shifts including:
ambulances, EMT’s, emergency clinics, or hospital emergency rooms.
Provide at least one employee trained in first aid & CPR for each shift or an equally effective
alternative.
Conduct at least one evacuation drill & assess its effectiveness. |
Continue providing emergency medical services.
Establish an Emergency Response Team including first aid and CPR trained employees. Conduct at
least one drill and assess it’s effectiveness and follow-up on recommendations to improve
emergency evacuation drills. |
Continue providing emergency medical services.
Establish a Haz. Mat. Team if necessary.
Consult with local fire department to ensure adequate coverage for fire, explosion, or chemical
release.
Conduct evacuation drills at least annually and assess their effectiveness.
Provide AED and training on its use for those on the Emergency Response Team. |
4. Safety and Health Training |
Element |
Stage I |
Stage II |
Stage III |
General guidelines |
Observe OSHA guidelines in providing training for
required programs. |
Continue observing OSHA VPP guidelines in providing
training. |
Continue observing OSHA VPP guidelines in providing
training. |
Training for all workers |
Provide training to all workers on their S&H rights,
Challenge, VPP fundamental principles, hazards in the workplace, PPE, emergency evacuation
procedures, and individual emergency responsibilities. |
Continue providing training to all workers, including
new workers, on their S&H rights, Challenge, VPP fundamental principles, hazards in the workplace,
PPE, emergency evacuation procedures, and individual emergency responsibilities. |
Take proactive steps to improve & continue providing
training to all workers, including new workers, on their S&H rights, Challenge, VPP fundamental
principles, hazards in the workplace, PPE, emergency evacuation procedures, and individual
emergency responsibilities |
Training for specific groups of workers |
Provide specific training to managers and
supervisors, to designated S&H staff and others with S&H responsibilities, and to contract workers
to equip them with knowledge & skills needed to perform their S&H responsibilities in Stage I
(i.e., hazard recognition, accident investigation and root cause analysis, hazard controls, OSHA
standards, and VPP requirements). |
Provide specific training to managers and
supervisors, to designated S&H staff and others with S&H responsibilities, and to contract workers
to equip them with knowledge & skills needed to perform their S&H responsibilities in Stage II. |
Take proactive steps to provide specific training to
all employees and contract workers to equip them with the knowledge & skills they need to perform
their S&H responsibilities in Stage III. |
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