Guidelines

Public Art Guidelines Section I - Ordinance Section II - Goals Section III -Board Section IV - Administration Section V - Funding Sources Section VI - Procedures Section VII - Maintenance and Conservation Section VIII - Effective Date/Filing

VI. Procedures for Selection and Acquisition of Works of Art

A. Initiation of Public Art Projects: Concepts for public art projects may be initiated and brought to the Board for consideration by the following entities: the Mayor, the City Council, a User Department representative, a neighborhood group or other community organization, a private donor, an Arts Board member, or CIP/Public Art staff. Preliminary meetings may be held to determine possibilities regarding the theme, the site, appropriate artists or a particular artist, the Project Planning Committee and other related matters.

B. Public Art Plans: The Program may develop a comprehensive plan to establish particular parameters, themes or objectives in relation to a particular Project or series of Projects. A Plan may be developed in response to other City projects, such as capital construction projects, historic zoning plans, or cultural enhancement endeavors. Plans shall be reviewed and approved by the Arts Board and other appropriate administration officials. Examples of previously adopted Plans are as follow: El Camino Real/Road of Life Heritage Drive Plan, Interstate Corridors Enhancement (ICE)Plan, the Murals Plan, the Art Plan for the Convention Center, and the Master Plan for Art at the Albuquerque International Sunport.

C. Establishment of the Project Planning Committee

1. A Project Planning Committee, a sub-committee of the Arts Board, shall be convened for every Project. Each Planning Committee, in most circumstances, shall include an Arts Board liaison(s) (may be a former Arts Board member) and a User Department representative(s). When feasible, the remaining members of a Planning Committee shall include one or more of each of the following: an artist and/or arts professional, a design consultant, a member of the facility users or constituent community, and, in particular for Works of Art at sites out-of-doors, one or more representatives of the neighborhood or community. In an effort to maintain balance, for projects which involve multiple, official user representatives, the same number of community representatives shall be invited to participate. Ideally there shall be a total of from five to eleven members.
2. The Project Planning Committee shall act to carry out the Projec creation of the Prospectus, selection of the Artist(s) or Work of Art, planning regarding the site, to the Dedication of the Work of Art, subject to the approval of the Arts Board and the administration.
3. The Project Planning Committee may act to select the artist or Work of Art, they may designate a curator or other organization to assist, and/or they may establish a Project Jury Panel. In unusual circumstances, i.e. donations, unique funding sources, or design team projects, variations in the composition of the Planning Committee may be permitted. Determination of which process is to be used and which additional individuals are to be involved, if any, shall be approved by the Board.
4. A Planning Committee shall generally conduct business by discussions in order to arrive at a consensus among the members and to ensure mutual understanding and respect in response to a variety of aesthetic values. All Committee members should be involved in the final decisions regarding the Prospectus, the selection of an Artist(s) or Work of Art, the approval of a proposal, determination of site issues, or any other committee business. If the committee is unable to achieve a consensus, any committee action shall be decided by a simple majority vote.

D. Development of the Prospectus

1. The Planning Committee shall develop project criteria such as site, theme, media, scale, method of artist or Work of Art selection, residency of eligible artists, determination of the selection process and other appropriate parameters. The Prospectus is forwarded to the Arts Board as a recommendation.
2. Public Art Program staff shall draft the Prospectus according to the Project Planning Committee's recommendations. Every Prospectus shall include information about safety, durability and longevity of materials, and standard Guideline information regarding artist eligibility (VI. G. 2, 3, & 4).
3. The Arts Board approves, amends or rejects the Prospectus. If the recommendations in the Prospectus are amended or rejected by the Arts Board, the Planning Committee will be contacted and may address the concerns and resubmit the Project Prospectus to the Arts Board.
4. Upon approval by the Arts Board, the Prospectus is forwarded to the User Department Director, the CIP Official, any other appropriate administration officials, and to the Mayor as a recommendation, for final approval.
5. If the Prospectus is not approved by the Mayor, the concerns will be resubmitted to the Board to determine whether to cancel the project or to resubmit the Prospectus to the Planning Committee for revision. The revised Prospectus would be resubmitted to the Board and then to the Mayor as a recommendation for final approval.

E. Distribution of the Prospectus

1. Notice of all projects, either a synopsis of or an actual copy of the Prospectus, will be provided to the New Mexico Arts newsletter, other local, regional and national arts media and posted on the City=s Web Page, for all open competitions.
2. Public Service Announcements will be issued to newspapers, arts publications, radio and television media for all open competitions.
3. The Prospectus may be distributed to artists who have been identified as appropriate for the project, based on the determination of the Project Planning Committee in terms of the Method for Selection of an Artist(s).

F. Methods for Selection of an Artist(s), Artworks, Curator, and/or Organization: The methods of selection described in these Guidelines may be used to select an artist or artists, a curator, an organization and/or specific artworks. Curators or organizations may be used to assist the Arts Board in acquiring appropriate artist services or Works of Art.

1. Open Competition - This is an open call for artists to compete for a commission or purchase for a Work of Art. There are no restrictions other than the residency requirement, or the media, or style defined by the Prospectus, or the standard criteria for selection of artists.
2. Open/Invitational - This is an open call for artists that includes the possibility that certain, appropriate artists may receive invitations to compete. From this group, an artist(s) would be selected.
3. Invitational - This is an invitation to certain, identified, appropriate artists to submit materials for consideration on a Project. From this group, an artist(s) would be selected.
4. Direct Selection - This is the direct identification of a specific artist (or artists such as a team)who has been identified by the Project Planning Committee as being capable of providing the requirements of the Project as defined in the Prospectus. With Direct Selection the artist is providing sole source services. Direct Selection may also be utilized in the acquisition of an existing, specific, Work of Art(s).
5. Selection of A Curator, or Organization, or Project Jury Panel - For certain Projects, the Planning Committee may identify other entities or individuals to assist in development of the Project. Program staff, working with the Arts Board liaison, would make all necessary arrangements.

G. Criteria for Selection of Artists, or Artworks

1. Selection may be based on evaluation of any or all of the following elements: slides, photographs, resumes, narrative or visual proposals, interviews, maquettes, or other appropriate materials. These materials may be submitted at one or more phases of the Project for review by the Planning Committee.
2. If an artist has a current, open contract with the City, the artist is not eligible to apply for a new Project until the Notice of Acceptance has been issued. This clause may be waived at the discretion of the Arts Board.
3. Employees of the City of Albuquerque are not eligible to receive City of Albuquerque funds for Works of Art.
4. Non-Discrimination Clause: The Public Art Program shall not discriminate against any artists on the basis of race, color, religion, national origin or ancestry, disability, age, gender, Vietnam Era or disabled veteran status, sexual orientation or medical condition.
5. Proposals for Works of Art that include subject matter such as the apparent representation of violence, inappropriate nudity, denigration of individuals or cultures, or desecration of significant cultural symbols, will be reviewed for their appropriateness for public display.
6. The Arts Board shall not approve the selection of any Artist or Work of Art which has not been developed according to the procedures described in these Guidelines.

H. The Process of Creating the Work of Art

1. A contract for the required services of the Artist(s) shall be developed by the Program staff. This may be a commission to create a design for a Work of Art, a commission to create a Work of Art or a purchase contract to acquire an existing Work of Art, or other contractual means appropriate to the project.
2. If the initial design, created under contract, for the Work of Art is not acceptable, the Artist shall have two additional opportunities to satisfy the Project Planning Committee, the User Department, the Arts Board, the City Administration and other client agencies. If not approved, another artist may be selected.
3. Preliminary designs, shall be reviewed by the city, prior to fabrication, for safety concerns, structural or engineering requirements, durability, longevity, routine maintenance and conservation of all materials and components.
4. An Artist may create/fabricate a selected Work of Art independently, collaboratively, or with subcontractors and may install the Work at the site, or may create the Work on site.
5. The Program may acquire a selected design from an Artist and execute the Work of Art under a separate contract with a consultant or contractor other than the Artist.
6. The Program may acquire a Work of Art by an Artist who is deceased.