Personnel at a Department (CG Department Run)

Introduction

Personnel at A Department, accessed via the Airport Terminal, provides a listing of all personnel and positions at a department.  After the roster runs you can add additional details to the information already displayed by selecting the Orders In/Out or Last Review Dates checkboxes (Please see step 9 in the procedure below).

Getting Access to the Unit Roster

Access to Airport Terminal  is limited to authorized Command Users. To be designated a Command User complete a User Access Form and submit it to PSC .

Fax applications to PSC at
785-339-2297.

• Click here to open the access form (CG PSC-7421/2).

1. Complete Items 1 through 6.

2. Choose the appropriate User Role -- "Command User".

3. Print the form

4. Have the Unit CO sign and date item 8 (Note: The CO/OIC may delegate this authority to the XO/XPO, forms signed "By direction" will not be approved by PSC).

5. User should sign and date item 10.

6. Fax completed form to PSC at 785-339-2297.

Retain the original form until the member/employee departs the unit (transfer, discharge, etc.), or the designation is otherwise terminated or revoked. To terminate Command User designation and privileges, have the member sign the acknowledgment in Section 3 of CG PSC Form 7421/2 and fax to the at (785) 339-2297.

Known Issues

The To Excel link will launch a process to convert the roster to MS Excel format when clicked. You must press and hold down the Control (CTRL) key when clicking the "To Excel" link and you must have Internet Explore set to allow pop-ups and allow opening of MS Excel files before this link will work for you.

See: Internet Explorer Security Settings for more information.

Questions

Questions concerning personnel allowance list reprogramings may be addressed to palrequest@comdt.uscg.mil.

Procedure

Follow these steps to access the Unit Roster.

Functions

The Unit Roster has several functions to use when viewing data on personnel or positions at a unit. The table below describes the functions of each button or link on the page.

Part

Function

Dept ID

Shows the department ID.

Location

Shows the location code.

Job Family

Allows you to customize the roster by electing to display only members and positions of a job family you select. This field may be left blank to display all members and positions at the department. Click on the icon to open the job family search page if you want to select a job family.

Source

Allows you to customize the roster by electing to display only active military, reserve or civilian members and positions. This field may be left blank to display all members and positions at a department.

Returns you to the Airport Terminal

Runs the unit roster with the job family and source limits you have selected.

After the roster runs you can add additional details to the information already displayed by selecting the Orders In/Out or Last Review Dates checkboxes.

Note: These options only become available for section after the button is pressed.

The To Excel link will launch a process to convert the roster to MS Excel format when clicked. You must press and hold down the Control (CTRL) key when clicking the "To Excel" link and you must have Internet Explore set to allow pop-ups and allow opening of MS Excel files before this link will work for you.

See: Internet Explorer Security Settings for more information.

Displays the following information about personnel at the department:

• Orders – This column will indicate IN or OUT if the member has orders.

• Employee ID (EmplID) – Links to information about the member.

• Rank

• Name

• Gender

• Department assigned to

• Sub-Department assigned to

• ATU/OPFAC assigned to

• Name of department assigned to

Displays the following information about positions at the department:

• Orders – This column will indicate IN or OUT if the member has orders.

• Employee ID (EmplID) – Links to information about the member.

• Rank

• Name

• Position Number

• Position Job Code

• Position Rank Abbreviation

• Position Source (Military, Reserve, Civilian)

• Incumbent Job Code

• Rank

• Incumbent Rank

• Position Description

Questions:

Questions concerning personnel allowance list reprogrammings may be addressed to palrequest@comdt.uscg.mil.

Displays the following information about personnel at the department:

• Orders – This column will indicate IN or OUT if the member has orders.

• Employee ID (EmplID) – Links to information about the member.

• Rank

• Name

• Employee Class

• Position Entry Date

• Active Duty Base Date

• Rotations Eligibility Date

• Expected Loss Date

• Active Duty Termination Date

• Last Employee Review Date

• Number of Days Since Last Employee Review
   

Note: Click the Last Review Dates checkbox to display this data.

Click this button to display all columns (combines the data from the three tabs)

Click this button to return to a single tab view

Save. Not used in this procedure.

Moves to the next tab

Moves to the previous tab

Returns you to the Department Search Page.