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Standard Due Dates for Competing Applications

Note: The tables below only include the most commonly used mechanisms.


On This Page:   [Notices]   [Application Due Dates]   [Review & Award Cycles]   [Submission Policies]

Notices

  • Important New Application Changes Posted
  • Selected Extramural Policy Notices - Including those affecting submission of grant applications.
  • Parent Announcements - For applicants who wish to submit what were formerly termed “unsolicited” or "investigator-initiated" applications.
  • NIH Transition Plan (PDF - 17 KB) - complete listing of transition dates to electronic applications.
  • AIDS and AIDS-related applications for all mechanisms are submitted on the AIDS and AIDS-related dates.
  • RFAs and some PARs have special receipt dates indicated in the specific NIH Guide Announcement. NOTE: If the announcement indicates resubmissions/renewals/revisions are allowed, then these are made on the special receipt dates, not the Standard Receipt Dates.
  • Change in Terminology: The move to electronic applications has brought a change in terminology.
    The new Grants.gov terminology (included in the table above) corresponds to the traditional NIH terms as follows:
         New = New
         Renewal = Competing Continuation
         Resubmission = Revised or Amended
         Revision = Competing Supplement
Application Due Dates

Mechanism(s)
Program Description
Application
Form
Cycle I
Due Date
Cycle II
Due Date
Cycle III
Due Date

P Series
All - new, renewal, resubmission, revision

Program Project Grants and Center Grants

NOTE: Applicants should check with the relevant Institute or Center (IC), since some do not accept P series applications three times a year.

Transition to SF424 (R&R): On Hold

January 25
May 25
September 25
R18/U18
R25

All - new, renewal, resubmission, revision

Research Demonstration
Education Projects

January 25
May 25
September 25

T Series

D Series
All - new, renewal, resubmission, revision

Institutional National Research
   Service Awards

Other Training Grants

NOTE: Applicants should check with the relevant Institute or Center (IC), since some do not accept T series applications three times a year. Applicants should refer to the IC Table of Contacts for information for each IC’s scientific/research contact for the NRSA T32 program.

Transition to SF424 (R&R): On Hold

January 25
May 25
September 25

C06/UC6
All - new, renewal, resubmission, revision

Construction Grants
January 25
May 25
September 25

G07, G08, G11, G13, G20, S11, S21, S22, SC1, SC2, SC3
All - new, renewal, resubmission, revision

Other Mechanisms

January 25
May 25
September 25

D71/U2R, G12, M01, R10/U10, R24/U24, S06, U19, U45, U54, U56
All - new, renewal, resubmission, revision

Other Mechanisms

Transition to SF424 (R&R): On Hold
January 25
May 25
September 25
R01
new
Research Grants

February 5
June 5
October 5
U01
new

Research Grants - Cooperative Agreements

Transition to SF424 (R&R): On Hold

February 5
June 5
October 5
K series
new
Research Career Development

Transition to SF424 (R&R): On Hold
February 12
June 12
October 12
R03, R21, R33, R21/R33, R34, R36
new
Other Research Grants

February 16
June 16
October 16
R15
All - new, renewal, resubmission, revision
Academic Research Enhancement Award (AREA)
February 25
June 25
October 25
R01
renewal, resubmission, revision
Research Grants
March 5
July 5
November 5
U01
renewal, resubmission, revision

Research Grants - Cooperative Agreements

Transition to SF424 (R&R): On Hold

March 5
July 5
November 5
K series
renewal, resubmission, revision
Research Career Development

Transition to SF424 (R&R): On Hold
March 12
July 12
November 12

R03, R21, R33, R21/R33, R34, R36
renewal, resubmission, revision

Other Research Grants
March 16
July 16
November 16

R41, R42

R43, R44,
All - new, renewal, resubmission, revision

Small Business Technology
   Transfer (STTR)

Small Business Innovation
   Research (SBIR)
April 5
August 5
December 5
F Series Fellowships
new, renewal, resubmission

Individual National Research Service Awards (Standard)

Transition to SF424 (R&R): On Hold

April 8
August 8
December 8
R13, U13
All - new, renewal, resubmission, revision
Conference Grants and Conference Cooperative Agreements
April 12
August 12
December 12
F31 Diversity Fellowships
new, renewal, resubmission
Individual Predoctoral Fellowships (F31) to Promote Diversity in Health-Related Research  (see NRSA Training Page)

Transition to SF424 (R&R): On Hold
April 13
August 13
December 13
     
 
 
 
All Mechanisms Cited Above
new, renewal, resubmission, revision
AIDS and AIDS-Related Applications

(See NOT-OD-07-053 for change in AIDS receipt dates)
Based on Mechanism  

May 7
(old date
May 1)

September 7
(old date
September 1)

January 7
(old date
January 2)


Review and Award Cycles


Cycle I
Cycle II
Cycle III
Scientific Merit Review
June - July
October - November
February - March
Advisory Council Review
September - October
January - February
May - June
Earliest Project Start Date
December
April
July

NOTE: Awarding components may not always be able to honor the requested start date of an application; therefore, applicants should make no commitments or obligations until confirmation of the start date by the awarding component.



Submission Policies (Electronic & Paper Applications)

Prior Agreement Required for $500,000+ Direct Costs
For applications requesting $500,000 or more direct costs for any year, applicants must seek agreement to accept assignment from Institute/Center staff at least 6 weeks prior to the anticipated submission of any application. See NIH Guide Notice dated October 16, 2001.

New Investigator R01 Applications
See NOT-OD-07-083 for special conditions and due dates for new investigator resubmission applications submitted for consecutive review cycles. Note this applies only to new investigator R01s submitted for standard receipt dates and reviewed in recurring study sections in CSR.

Holidays/Weekend
When a standard postmark/submission date falls on a weekend or Federal holiday, the application deadline is automatically extended to the next business day. If the submission deadline shifts beyond the expiration date of the FOA, applicants submitting electronically may receive a warning message from Grants.gov. This warning will not keep your application from processing through Grants.gov. As always, applicants should check the eRA Commons to view their application and to ensure they have addressed any errors or warnings (areas of possible non-compliance with NIH business rules) identified by NIH systems. Remember, if you can’t view your application in the eRA Commons, we can’t review it!

Late Applications
Permission is not granted in advance for submission of a late application. Late applications are accepted only in extenuating circumstances. If an application is submitted late, a cover letter explaining the reasons for the delay must be included with the signed, completed application. Late applications are evaluated on an individual basis considering the reasons provided. Contacting the Division of Receipt and Referral in advance will not influence the acceptance of a late application. See NIH Guide Notice dated January 4, 2008 - NIH Policy on Late Submission of Grant Applications.

Weather/Other Disasters
In case of severe weather or other disasters that result in the closure of institutions, NIH will often issue a notice in the NIH Guide for Grants and Contracts.  These Notices routinely state that NIH understands the problems caused by the closures and that it is reasonable for applications to have an extension of time for the number of days the institution is closed; the reason for the delay must be documented in a cover letter.  Even if NIH does not issue such a Notice, the practice will apply for such institutional closings.

Submission Policies (Electronic Applications)

On Time Submission
Electronic grant applications must be successfully received by Grants.gov no later than 5:00 p.m. local time (of the applicant institution/organization) in order to be considered “on time.”

Submission Policies (Paper Applications)

Mailing
  • Mailing labels in:
  • Send all applications and other deliveries to the Center for Scientific Review via courier or the USPS
  • Applications may not be delivered by individuals. See NIH Guide Notice dated April 22, 2003
  • The ZIP code used for courier deliveries is different from the one used for the United States Postal Service (USPS). See NIH Guide Notice dated April 22, 2003.
  • Proof of Mailing consists of either:
    1. legibly dated U.S. Postal Service postmark, or
    2. dated receipt from a commercial carrier or the USPS
  • Private metered postmarks are not acceptable

Dates

Standard Postmark/Submission Dates ("send by")

  • Includes the following applications submitted for the dates listed in the Paper Applications - PHS398 table above:
    • Investigator-Initiated Applications (not in response to a particular announcement)
    • Program Announcements (PAs)
  • On time if the application is postmarked/courier-dated by the date listed in the Paper Applications - PHS398 table above
Special Receipt Dates ("arrive by")
  • Includes the following applications in response to announcements with unique receipt dates specified in the announcement:
    • Requests for Applications (RFAs)
    • Program Announcements with special Referral guidelines (PARs).
  • On time if the application is either:
    1. Received by ("arrived by") the specified date, or
    2. Received after the specified date if it has a legible proof-of-mailing dated not later than one week prior to the specified date. NOTE:  If the announcement indicates resubmissions/renewals/revisions are allowed, then these are made on the special receipt dates, not the Standard Receipt Dates.


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