Proposal Submission

Purpose

To ensure that offerors properly submit their proposals to NIAID's Office of Acquisitions (OA) by the closing date and time in the RFP in accordance with HHSAR 352.215-70, Late Proposals and Revisions.

Procedure

Offerors

• In sufficient time to ensure that the proposal is received by the closing date and time identified in the RFP, send NIAID both electronic and paper copies of your proposals and certify that these versions are identical.
• Send OA an original hard copy (paper) version plus the number of copies specified in the RFP. The paper copy is the official document.
• Offeror proposals will be accepted until the closing date and time in the RFP. Proposals received after the specified date and time are considered late. See the Late Contract Proposals SOP.

Contract Specialists

• Date stamp proposals when they are received.
• Provide receipt to courier for hand carried proposals.
• Safeguard proposals.
• Complete an "alert notice," as required by NIH Manual 6309-1.

Contract Specialists, Project Officers, and Scientific Review Staff

• Access proposals using eCMS.
• Ensure that no unauthorized disclosure occurs during source selection.

Contacts

See the Office of Acquisitions staff listing for the appropriate contract specialist.

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Links

FAR 15.2, Solicitation and Receipt of Proposals

NIH Manual 6315-1, Review and Evaluation of R&D Contract Proposals

NIAID R&D Contracts site

Request for Proposals SOP