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Incidents and Reporting Requirements
§ 171.16 Detailed hazardous materials incident
reports.
(a) General. Each person in physical possession of a hazardous
material at the time that any of the following incidents occurs during transportation
(including loading, unloading, and temporary storage) must submit a Hazardous
Materials Incident Report on DOT Form F 5800.1 (01-2004) within 30 days of
discovery of the incident:
(1) Any of the circumstances set forth in § 171.15(b);
(2) An unintentional release of a hazardous material or the discharge of
any quantity of hazardous waste;
(3) A specification cargo tank with a capacity of 1,000 gallons or greater
containing any hazardous material suffers structural damage to the lading
retention system or damage that requires repair to a system intended to protect
the lading retention system, even if there is no release of hazardous material;
or
(4) An undeclared hazardous material is discovered.
(b) Providing and retaining copies of the report. Each person reporting under
this section
must--
(1) Submit a written Hazardous Materials Incident Report to the
Information Systems Manager, DHM-63, Pipeline and Hazardous Materials Safety Administration,
Department of Transportation, Washington, DC 20590 0001, or an electronic
Hazardous Material Incident Report to the Information System Manager, DHM-63,
Pipeline and Hazardous Materials Safety Administration, Department of Transportation,
Washington, DC 20590-0001 at http://hazmat.dot.gov;
(2) For an incident involving transportation by aircraft, submit a written
or electronic copy of the Hazardous Materials Incident Report to the FAA
Security Field Office nearest the location of the incident; and
(3) Retain a written or electronic copy of the Hazardous Materials Incident
Report for a period of two years at the reporting person’s principal place
of business. If the written or electronic Hazardous Materials Incident Report
is maintained at other than the reporting person’s principal place of business,
the report must be made available at the reporting person’s principal place
of business within 24 hours of a request for the report by an authorized
representative or special agent of the Department of Transportation.
(c) Updating the incident report. A Hazardous Materials Incident Report
must be updated within one year of the date of occurrence of the incident
whenever:
(1) A death results from injury caused by a hazardous material;
(2) There was a misidentification of the hazardous material or packaging
information on a prior incident report;
(3) Damage, loss or related cost that was not known when the initial incident
report was filed becomes known; or
(4) Damage, loss, or related cost changes by $25,000 or more, or 10% of the
prior total estimate, whichever is greater.
(d) Exceptions. Unless a telephone report is required under the provisions
of § 171.15 of this part, the requirements of paragraphs (a), (b), and (c)
of this section do not apply to the following incidents:
(1) A release of a minimal amount of material from--
- a vent, for materials for which venting is authorized;
- the routine operation of a seal, pump, compressor, or valve; or
- connection or disconnection of loading or unloading lines, provided
that the release does not result in property damage.
(2) An unintentional release of hazardous material when:
- The material is properly classed as--
(A) ORM-D; or
(B) a Packing Group III material in Class or Division 3, 4, 5, 6.1, 8,
or 9;
- Each packaging has a capacity of less than 20 liters (5.2 gallons)
for liquids or less than 30 kg (66 pounds) for solids;
- The total aggregate release is less than 20 liters (5.2 gallons) for
liquids or less than 30 kg (66 pounds) for solids; and
- The material is not--
(A) offered for transportation or transported by aircraft,
(B) a hazardous waste, or
(C) an undeclared hazardous material.
(3) An undeclared hazardous material discovered in an air passenger’s checked
or carry-on baggage during the airport screening process. (For discrepancy
reporting by carriers, see § 175.31 of this subchapter.)
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