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Incident Management Records

   
 

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The fire records management project is a joint effort between the agencies that provide fire suppression on federal lands and the National Archives and Records Administration (NARA). The effort is designed to provide consistent guidance to all of the agencies for the creation, maintenance and disposition of incident records.

This page offers background explanatory information, on-line training, and a tool kit for:

  • Assisting incident management teams in the use of uniform filing methods for controlling and accessing their records and data.
  • Assisting fire and records management staff to get their fire records under control.

You may also contact agency representatives for additional information

Agency Policy and Guidance
What is Incident Records Management?
Forest Service Interim Directive
Forest Service Letter: Suspending Destruction of Records
Forest Service Letter on Managing Legacy Records, 2006 NARA
Letter: Revised Procedures for Servicing DOI Records BLM Instruction
Memorandum (IM) on Incident Records - April 2006
NEW NWCG Memorandum on Incident Records Schedule 6-5-08
Retention Guidance (revised 4-21-08)
Managing Legacy Records
Box Inventory List (Revised 7-6-06)
DestructDate 4.0: Calculates the disposition date of records

Fire Records Poster

Legacy Fire Package Survey Instrument

Management of Legacy Fire Records
(7-6-06)

Project Plan for Legacy Records
(5-10-07)

Shipping Permanent Records Form
(SF 135)

Shipping Permanent Records Example

Shipping Temporary Records Form
(SF 135)

Shipping Temporary Records Example
Tools for Incident Management Teams
NEW IMT Tools Feedback
NEW IMT Box Indexes 03-29-08
NEW Graphic Examples for file Organization 3-28-08 (in PDF format)
Incident Management Team Instructions, REVISED 03-29-08
Incident Management Team Labels (1/5 cut), 03-27-08
Incident Management Team Labels (1/3 cut), REVISED 03-27-08
Incident Records Kit, REVISED 03-28-08
NEW Final Documentation Index, 04-21-08
IMT Box Lists
Command Administration
Finance Section
ICS 213 and ICS 214
Incident History File
Logistics Section
Operations Section
Planning Section

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
Participating agecny logos      
       
BLM - Bureau of Land Management NASF - National Association of State Foresters BIA - Bureau of Indian Affairs FWS -  US Fish & Wildlife Service - Fire Management NPS - National Park Service - Fire & Aviation Management FS - US Forest Service - Fire & Aviation Management NOAA -  National Weather Service - Fire Weather AMD -  National Business Center Aviation Management USFA -  US Fire Administration