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All funding documents must be emailed to the Acquisition Services Directorate, with a copy sent to your contracting officer. If you are unable to send funding documents electronically, you may fax them to the funding team at 703.964.5300. Please include the name of your contracting officer on the fax cover sheet.
If you are a new client or are not currently working with a contracting officer, please call 703.964.8800 and ask to speak with a Business Agent who will help you with preparation of the funding document and will work with the Acquisition Division Directors to assign a contracting officer for your project.
Below is a client service agreement for your convenience.
Client Service Agreement (pdf 32k | doc 66k)
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Funding Document Forms
There are two types of funding documents that allow transfer of funds between government agencies. The Interagency Agreement (IA) is used to transfer funds from civilian agency to civilian agency. The Military Interdepartmental Purchase Request (MIPR) is used to transfer funds from a military agency to another agency. Click on the “Sample” document link below to see what is required in terms of funding documents that your agency needs to transfer funds to the Acquisition Services Directorate.
Interagency Agreement (IA) Sample (pdf 29k | doc 73k)
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Military Interdepartmental Purchase Request (MIPR) Sample (pdf 29k | doc 60k)
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General Information Required for Funding Documents
To help agency staff complete funding documents, the Acquisition Services Directorate has provided descriptions of data elements. The chart below is organized according to the order that the data element appears on the IA or MIPR, beginning with the type of funding document, mandatory field, and data element.
| Agency Name |
Name of your agency, bureau, or division |
| Agency Address |
Mailing address, street address, mail stop, and commercial telephone numbers |
| Dun & Bradstreet Number (DUNS) |
Dun & Bradstreet number for site placing the order (customer) |
| ALC |
Agency location code for Intra-governmental Payment and Collection System (IPAC, 8 digits) |
| POC - Program |
Point of Contact, program office address, telephone number, fax number, and e-mail address |
| COTR/CO |
Contracting Officer Technical Representative or Contracting Officer's name, address, telephone number, fax number, and e-mail address |
| Alternate COTR |
Alternate COTR name, address, telephone number, fax number, and e-mail address |
| Invoicing POC |
Point of Contact, invoicing approver's name, address, telephone number, fax number, and e-mail address |
| Alternate Invoicing POC |
Alternate invoicing approver's name, address, telephone number, fax number, and e-mail address |
| POC - Program Alternates |
Point of Contact, alternate telephone number, fax number, and e-mail address |
| POC - Finance |
Point of Contact, finance office address, telephone number, fax number, and e-mail address |
| Station Code |
Department of Defense only (pdf 29k | doc 52k) |
| Account Number |
Agency account number for charges |
| Obligation Number |
Number assigned by customer's finance office |
| IA Agreement Number |
Interagency Agreement, civilian agencies only |
| Trading Partner Number |
Department code that will be charged for purchase (pdf 17k | doc 28k) |
| Appropriation or Treasury Symbol |
Obtain from Finance or Budget Office |
| Type of Funding |
Note the number of years the funds are available such as 1 year, 2 year, Multi-year or No Year funds |
| Project Description |
Brief description of the project (if the Statement of Work or specification is available, attach a copy to the agreement) |
| Cost |
Estimated cost of acquisition contract or Federal Assistance agreement per fiscal year (final cost will be determined on award of a contract or agreement) |
FIPS Code: Agency Credit Number for Awards
Note: the Acquisition Services Directorate gives credit back to requesting agency for the Acquisition Services Directorate buys |
Federal Information Processing Standards (FIPS) Codes (pdf, 55k)
FIPS Agency Identification Code
FIPS Office Identification Code
Codes for the Identification of Federal and Federally Assisted Organizations (pdf, 574k) |
| The Acquisition Services Directorate Service Charge |
4% cost of contract or agreement |
| GMRA Authority |
This order is issued under the express authority of the Government Management Reform Act of 1994 (P.L. 103-356). |
Funds transferred from originating agencies to the Interior Franchise Fund (IFF) are to be recorded as advances by the originating agency.
Proper recording of this transition is as follows:
- Originating federal agency debits account 1410 Advances and Prepayments and credits 1010 Fund Balance with Treasury and
- Receiving agency (IFF) debits 1010 Fund Balance with Treasury and credits 2310 Liability for Advances and Prepayments
The Acquisition Services Directorate Data Elements
The Acquisition Services Directorate has accounting codes that are required for funding documents. Listed below are the Acquisition Services Directorate data elements that will help agency representatives complete funding documents. If you have any questions while completing the funding documents, please contact us.
| 14X4529 |
| 14-01-0007 |
| X00008 |
| 841024566 |
| 059627781 |
| 1400 |
| 0SA44 |
For more information, please visit Getting Started or Contact Us directly.
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