Department of the Interior
Departmental Manual
Effective Date: 9/22/06
Series: Real Property
Part 425: Space Management
Chapter 5: Occupancy and Asset Management
Originating Office: Office of Acquisition and Property Management
425 DM 5
5.1 Purpose. This chapter provides policy for evaluating space needs in existing facilities using a consistent, cyclical process.
5.2 Policy. In accordance with
the requirements of the AMP, space utilization shall be continually assessed to
determine whether the facility continues to support bureau or office mission
needs and strategic plans. Opportunities
for replacement, collocation, consolidation, disposal/lease termination and
other actions shall be identified and considered in accordance with 425 DM 2.
5.3 Responsibilities.
A. Bureau and Office Directors are responsible for ensuring that their bureau or office has a process in place to provide for management that includes the following:
(1) Coordinating space needs across organizational, bureau, and Departmental lines;
(2) Promoting “One Stop” consolidation of public contact operations through collocation;
(3) Monitoring of warranties of specialized or government funded equipment;
(4) Providing oversight of the operation and maintenance by government or private landlords;
(5) Ensuring that space utilization and changes are consistent with
the multi-year plan and that all decisions are approved by the bureau or office
investment entity prior to deployment;
(6) Enforcing Departmental guidance on condition assessment and
deferred maintenance planning;
(7) Enforcing Departmental guidance on space utilization rates;
(8) Encouraging alternative work space where practical (e.g.,
hoteling, semi-private {doubled} offices, and telework);
(9) Reviewing lease provisions including
landlord performance; and
(10) Ensuring space requirement financial considerations adhere to Interior’s Federal Real Property Financial Management Policy.
(11) Ensuring consistent, accurate reporting of all space (owned,
direct leased or otherwise managed) into the Federal Real Property Profile in
accordance with the requirements of the Federal Real Property Council.
B. The Office of Acquisition and Property Management is responsible for providing oversight to ensure compliance.
9/22/06 #3730
New