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Justice Management Division
Serving Justice - Securing Results
Biography
Function/Responsibilities:
The National Defense Authorization Act for Fiscal Year 2004 established that the head of each executive agency appoint or designate a non-career employee as the Chief Acquisition Officer (CAO). According to the Act, the CAO is to have acquisition management as that official’s primary duty, advise and assist the head of the agency regarding the management of the agency’s acquisition activities, and either assume the responsibilities of the Procurement executive or immediately supervise the Procurement Executive. The functions of the CAO include:
- Monitoring the performance of acquisition activities and acquisition programs in DOJ
- Increasing the use of full and open competition in the acquisition of property and services in DOJ
- Increasing appropriate use of performance-based contracting and performance specifications within DOJ
- Making acquisition decisions consistent with all applicable laws and establishing clear lines of authority, accountability, and responsibility within DOJ
- Managing the direction of acquisition policy for DOJ
- Developing and maintaining an acquisition career management program in DOJ
- As part of the strategic planning and performance evaluation process: (1) assessing the requirements established for DOJ personnel regarding knowledge and skill in acquisition resources management; (2) developing strategies and specific plans for hiring, training and professional development; and (3) reporting to the AG on the progress made in improving acquisition management capability.
Contact:
Lee J. Lofthus, Assistant Attorney General for Administration
Function/Responsibilities:
The Chief Financial Officer (CFO) function was established by 31 U.S.C. § 901. This states that each agency shall appoint an individual as the CFO. In DOJ, the CFO reports directly to the AG regarding financial matters and his responsibilities include:
- Overseeing all financial management activities relating to programs and operations of the agency
- Developing and maintaining an integrated agency accounting and financial management system, including financial reporting and internal controls
- Making recommendations to the AG regarding the selection of the Deputy CFO
- Directing, managing and providing policy guidance and oversight to DOJ financial management personnel, activities, and operations
- Preparing and transmitting, by not later than 60 days after the submission of the audit report required by section 3521 (f) of Title 31, an annual report to the AG and the director of OMB
- Monitoring the financial execution of DOJ’s budget in relation to actual expenditures, and preparing and submitting to the AG timely performance reports
- Reviewing, on a biennial basis, the fees, royalties, rents, and other charges imposed by DOJ for services and things of value it provides, and making recommendations on revising those charges to reflect costs incurred by it in providing those services and things of value
Contact:
Lee J. Lofthus, Assistant Attorney General
Biography
Function/Responsibilities:
The Chief Human Capital Officer (CHCO) function was established by 5 U.S.C. § 1401. The AG appoints the CHCO, whose responsibilities include:
- Setting the workforce development strategy for DOJ
- Assessing workforce characteristics and future needs based on the DOJ mission and strategic plan
- Aligning DOJ’s HR policies and programs with the organization’s mission, strategic goals and performance outcomes
- Developing and advocating a culture of continuous learning to attract and retain employees with superior abilities
- Identifying best practices and benchmarking studies
- Applying methods for measuring intellectual capital and identifying links of that capital to organizational performance and growth
Contact:
Mari Barr Santangelo, DAAG, Human Resources/Administration
Biography
Function/Responsibilities:
The mission of the DOJ CIO is to provide information technology leadership that advances the Department of Justice's mission, improves management effectiveness, and delivers superior results to the Department's employees and U.S. citizens.
The Clinger-Cohen Act of 1996, previously called the Information Technology Management Reform Act (ITMRA or, PL.104-106), established the role of Chief Information Officers in the government and formed the interagency Chief Information Officers' Council. The intent of the Act is to improve government performance through the effective application of information technology and empower CIOs with the ability to make wise use of taxpayer dollars when making investments in IT systems and programs.
Per Attorney General Order 2572-2002, the CIO reports directly to the Attorney General: " I hereby designate the Deputy Assistant Attorney General, Information Resources Management, to be the Chief Information Officer for the Department of Justice. The Chief Information Officer shall report to the Attorney General with respect to the duties assigned to this office, under 40 U.S.C. 1425. For all other purposes, the Chief Information Officer shall report to the Assistant Attorney General for Administration." In essence, the Justice CIO serves dual roles: CIO for the Department as well as CIO of the Justice Management Division.
Contact:
Vance Hitch, DAAG, Information Resources/CIO
Lee J. Lofthus, Assistant Attorney General for Administration (AAG/A)
Biography
Function/Responsibilities:
A May 14, 1998 Presidential Memorandum directed agency heads to designate a senior individual within their agency as responsible for privacy policy matters. The position of Chief Privacy Officer was established in DOJ through a December 7, 1998 AG memorandum directing the establishment of a Justice Privacy Council, comprised of senior representatives from selected components and chaired by the Chief Privacy Officer.
The Chief Privacy Officer is responsible for:
- Assuring that the use of technologies sustain and do not erode, privacy protections relating to the use, collection, and disclosure of personally identifiable information;
- Assuring that personally identifiable information contained in systems of records is handled in full compliance with fair information practices as set out in section 552a of title 5 U.S.C.;
- Evaluating legislative and regulatory proposals involving collection, use, and disclosure of personally identifiable information by the Federal government;
- Conducting a privacy impact assessment of proposed rules of the Department on the privacy of personally identifiable information, including the type of personally identifiable information collected and the number of people affected;
- Preparing a report to Congress on an annual basis on activities of the Department that affect privacy, including complaints of privacy violations, implementation of section 522a of title 5, U.S.C., internal controls, and other relevant matters;
- Ensuring that the Department protects personally identifiable information and information systems from unauthorized access, use, disclosure, disruption, modification, or destruction in order to provide integrity, confidentially, availability, and authentications; and advising the Attorney General and the Director, OMB on information security and privacy issuespertaining to Federal Government information systems.
Function/Responsibilities:
The Designated Agency Ethics Official (DAEO) function was established by 5 U.S.C. Ch XVI § 2638. The AG designates an individual to serve as the Designated Agency Ethics Official and also appoints an individual to serve as the Alternate Agency Ethics Official. The DAEO coordinates and manages the Department’s ethics program by:
- Initiating and maintaining ethics education and training
- Monitoring administrative actions and sanctions
- Establishing an effective system for collection, filing, review and, when applicable, public inspection of financial disclosure reports
- Establishing a counseling program for employees concerning all ethics and standards of conduct matters
In DOJ, the DAEO has complied with these requirements by establishing a Department Ethics Office within the Justice Management Division.
Contact:
Mike Allen, DAAG Management Policy and Planning/Alternate DAEO
Janice Rodgers , Director, Department Ethics Office
Biography
Function/Responsibilities:
Management and oversight of acquisition in the Department of Justice is the responsibility of the Procurement Executive. He is assisted by the Procurement Policy and Review Group, which is organizationally located in the Management and Planning Staff of the Justice Management Division.
The primary responsibility for acquisition with the Department resides with the following major components: Alcohol, Tobacco, Firearms and Explosives, Bureau of Prisons; Drug Enforcement Administration; Federal Bureau of Investigation; Federal Prison Industries/UNICOR; Justice Management Division; Office of the Inspector General; Office of Justice Programs; and U.S. Marshals Service. The acquisition function in most of these organizations consists of a central office as well as local offices nationwide, with varying degrees of contracting authority.
Contact:
H.B. Meyers, Assistant Director, Procurement Policy and Review Group, Management and Planning Staff
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