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Standard Operating Procedure Table of Contents
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Purpose To enable grantees
to perform some actions without prior
approval from Grants Management Program (GMP).
Procedure
Expanded
authorities apply to all grants except individual fellowships; however, GMP decides automatic carryover of
unobligated balances based on grant mechanism. Also see the Prior
Approvals for Post-Award Grant Actions SOP.
Principal Investigators
All grantees may perform the following actions without prior approval
from GMP.
- Extension of the final budget period one time for up to 12 months without
additional funds.The grantee may extend the project
period up to the last day through the eRA
Commons or ten days before the grant is originally supposed
to end, the authorized institutional
official must send
the grants
management specialist an email indicating that they have extended
the grant.
- Carryover of unobligated balances from one budget period to the next for some grant awards. Grantees
must report balances over 25 percent of total costs to the grants management
specialist. Grants management and program staff evaluate why there
are funds remaining and how the grantee plans to use these funds to
ensure: 1) we are not over funding the grantee and 2) the planned use
of the funds would not expand the scope of
the project. The terms
and conditions of an award will reflect whether the grantee can
carry over funds.
- Transfer the performance of substantive programmatic work to a
third party by a consortium agreement. Under
expanded authorities, a grantee is not required to obtain NIH prior
approval for transferring the performance of substantive programmatic
work unless the activity constitutes a change in scope or results
in the transfer of substantive programmatic work to a foreign component.
- Cost-related prior approvals, including patient care and equipment. Requirements
for NIH approval of incurrence of these costs, including rebudgeting for
them, do not apply under expanded authorities unless they constitute
a change in scope.
Contacts
Grantees with questions should contact the appropriate grants management specialist, listed on their Notice of Award.
Staff, see GMP
Assignments by Geographic Region and Program Code for the appropriate
GMP specialist.
If you have knowledge to share or want more information on this topic, email deaweb@niaid.nih.gov with the title of this page or its URL and your question or comment. Thanks for helping us clarify and expand our knowledge base.
Links
Grantees Can Take Many Actions Independently in the NIH Grant Cycle: Application to Renewal
NIH
grants policy statement, expanded authorities, December 2003
NIH
grants policy statement, prior approval requirements, December 2003
NIH
Guide, Email prior approvals, January 6, 2000
No-Cost Extension SOP
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