Program Support Center

Human Resources

Integrated Time and Attendance System

Security and Confidentiality Agreement

User’s Agreement

In receiving access to an HRS Computer System, the user agrees to:

1. Maintain confidentiality and follow all applicable IT system security policies and procedures issued by the Department.
   
2. Comply with the following listed regulations and any other applicable Public Policy and Law as listed in the A.I.S. Security Handbook, Appendix A Section A:
   
   1. Code of Ethics for Government Service (P.L. 96-303) as pertains to IT resources.
      
   2. Privacy Act of 1974, 12/31/74, (P.L. 93-579).
      
   3. Counterfeit Access Device & Computer Fraud & Abuse Act of 1984, 10/12/84.
      
   4. Computer Security Act of 1987, January 8, 1988, P.L. 100-235.
      
   5. Computer Crime Act of 1984.
      
   6. Disclosure of Confidential Information Generally, 18 U.S.C. 1905 (1948).
      
   7. Freedom of Information Act, 5 U.S.C. 552 (1967)
      
   8. OMB Circular A-130 “Appendix III”.
      
3. Comply with the following listed DHHS rules and any other applicable rules as listed in the Automated Information Systems Security Handbook, Appendix A Section H (materials available from site security rep.):
   
   1. DHHS General Administration Manual Chapter 7, Physical Security Policy, and part 45, Privacy Act Guidance.
      
   2. DHHS Information Resources Management Manual, Part 6, AIS Security Training and Orientation Program Guide.
      
   3. DHHS Internal Controls Manual, Chapter 5.
      
   4. 45 Code of Federal Regulations (CFR), DHHS Freedom of Information Act Regulations.
      
   5. 45 Code of Federal Regulations (CFR), Subpart 5B, DHHS Privacy Act Regulations.
      
4. Notify application administrator, security administrator, or HRS system owner when access is no longer required.

Supervisor’s Agreement

In concurrence, the employee’s supervisor agrees to:

1. Make all applicable IT systems security policies and procedures and all the pertinent parts of the above listed items issued by the Department available to the requestor and monitor compliance with them.
   
2. Notify application administrator, security administrator, or HRS system owner when access is no longer required.

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Last revised: April 16, 2004

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