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This checklist is based on Part 11a. Managing Your Grant of NIAID's NIH Grant Cycle: Application to Renewal. Find more checklists at Checklists for the NIH Grant Cycle.
Table of Contents
- Your Terms of Award
- F&A Rates
- Your Award
- Policy Changes
- Actions That Do and Don't Require Approval
- Change in Scope
- Spending Money
- Reporting Requirements
Your Terms of Award
 Have you sent your just-in-time information through the eRA Commons? If not, see Prepare Your Just-in-Time Information.
Have you resolved any bars to award or other administrative issues? If not, see the Bars to Grant Awards SOP.
Have you negotiated your level of support and other items with your grants management specialist? Read Negotiation Determines Your Terms of Award.
Do you know why your budget and Specific Aims may differ from those you requested? Find reasons in Negotiation Determines Your Terms of Award.
If NIAID reduced your budget by 25 percent or more, did you modify the project's scope, timeline, and budget? Go to Negotiation Determines Your Terms of Award
Do you know about the possibility of starting your research before you get the award? Read more in Negotiation Determines Your Terms of Award.
F&A Rates
Do you know if your institution has to negotiate facilities and administrative (F&A) rates?
Have you asked your sponsored research office how your institution calculates F&A costs?
For more information, see Make Sure Your Institution Has Negotiated F&A Rates.
Your Award
Do you know that accepting you grant isn't a formal process? See Accepting the Award.
Have you read your Notice of Award and the NIH Grants Policy Statement on Notices of Award? See Read Your Notice of Award, Know Your Terms.
Are you aware that you will most likely get a Notice of Award for every budget period? Go to Read Your Notice of Award, Know Your Terms.
Do you know how to find your Notice of Award in the eRA Commons? See Read Your Notice of Award, Know Your Terms.
Have you read the NIH Grants Policy Statement on Notices of Award?
Will you read your terms of award before beginning your research? See Read Your Notice of Award, Know Your Terms.
Policy Changes
Are you staying on top of new NIH policies? Read Keep Up With Policy Changes.
Do you know how to find them online? For more information, see Don't Forget to Keep Up With Policy Changes.
Actions That Do and Don't Require Approval
Do you know what changes you can make without NIAID's approval? Learn what they are at Grantees Can Take Many Actions Independently.
Are you paying attention to your Notice of Award for actions that are not allowed? See Grantees Can Take Many Actions Independently.
Do you know which actions require NIAID approval? See the list at Some Actions Require Our Approval.
Have you read the Prior Approvals for Post-Award Grant Actions SOP and NIH Grants Policy Statement on Prior Approval Requirements for how to email an approval request?
If you're on a grant with multiple principal investigators, have you read "Information for Multiple PIs" under Some Actions Require Our Approval?
Change in Scope
Do you know what a change in scope is and its importance?
If making this type of change, have you gotten approval from your grants management specialist?
If transferring a grant from one organization to another, have you read the NIH Grants Policy Statement on Change of Grantee Organization?
For more information, see What Constitutes a Change in Scope?
Spending Money
Are you mindful of your expenditure rate?
Are you monitoring your expenditures yourself?
Do you know that we take your expenditures into account when considering whether to continue funding your project?
For more information, see Pay Attention to How You Spend Your Money.
Reporting Requirements
Do you know what your reporting requirements are? Go to Your Reporting Requirements.
If you're working with human subjects or research animals, do you know the requirements? See Your Reporting Requirements.
Are you aware that your business office submits your reports? Read Your Reporting Requirements.
Do you know that your institutional business official will also need to submit an Annual Report on Possible Research Misconduct?
Are you keeping abreast of your due dates? Go to Your Reporting Requirements.
Are you familiar with the quarterly Federal Cash Transaction Report? Read Specify Expenditures In Your Quarterly Report.
Have you checked when your financial status report is due? Go to Know When to Submit a Financial Status Report?
Have you read Invention Reporting Has Four Parts? for information on how to report inventions?
Do you know how to submit an annual progress report? For details, read Send Us an Annual Progress Report.
Do you know if you should submit your progress report using the streamlined noncompeting award process (SNAP)? Find out at What Forms to Fill Out for Your Annual Progress Report.
Do you know how eSNAP differs from SNAP? See Submit Your Report Electronically.
Do you know if
eSNAP is enabled for your institution? See Submit Your Report Electronically and Submit Your Report on Paper.
If your institution spends $500,000 or more a year of federal grant money, has it submitted an audit report? Read more at Meeting Your Audit Requirements.
Do you know which closeout reports you'll prepare at the end of an award? Go to File Final Reports at Award End.
Are you aware that you must keep records accessible for three years after your grant ends? Read more at Keep Your Records Accessible.
Find more checklists at Checklists for the NIH Grant Cycle. For more information, see NIAID's NIH Grant Cycle: Application to Renewal and the All About Grants tutorials. |
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