Inter- and Intra-Agency Agreements

This SOP has internal roles only.

Purpose

To enable NIAID to acquire or provide services, supplies, or information and manage the exchange of funds with another federal organization through formal agreements.

Procedure

An interagency agreement is an agreement between two or more federal agencies while an intra-agency agreement is an agreement between two or more NIH ICs. Both are more formal than a memorandum of understanding.

In an IAA, NIAID will provide funds for direct costs but not for other costs.

Use an intra-agency agreement when joint funding cannot be accomplished through a direct CAN citation (DCC). See Inter- and Intra-Agency Agreements, Terms and Definitions and the Cofunding SOP.

Program Officers

• With guidance from your administrative officer (AO), select either an inter- or intra-agency agreement or a DCC.
• Write a draft agreement, and forward it to your AO and each partner organization for review. If you can state the agreement in a sentence, email the text to your AO. If you need help, work with the administrative officer to draft the summary sentence.
• Send an original of the finalized agreement to each partner organization for signature.
• Forward returned originals to your AO for processing and NIAID signature.

For more detailed information, see Using Inter- and Intra-Agency Agreements and the Cofunding SOP. For more terms, see Inter- and Intra-Agency Agreements Terms and Definitions.

Administrative Officers

• Once you're notified of a pending agreement, contact the Office of Financial Management (OFM) to obtain an IAA number. If NIAID is the receiving agency, also obtain a reimbursable CAN.
• After you obtain an agreement number, enter all relevant information in the Extramural Administrative Management Branch (EAMB) interagency log on the EAMB shared drive.
• Perform a technical and management review of draft agreements.
• After a program officer provides signed originals of the final agreement or emails a one-sentence agreement, prepare NIH Form 1742 or the Intra-NIH Direct Citation Agreement.
• Forward agreements and relevant forms to the OFM.
• After obtaining NIAID final signatures, ensure that all parties to the agreement have a finalized original.
• Distribute copies of the agreement to program staff and OFM.

For more detailed information, see Using Inter- and Intra-Agency Agreements and the Cofunding SOP.

Contacts

See the Office of Acquisitions staff list for the appropriate contracts specialist.

Contact for NIAID Staff

Contact for NIAID Staff

If you have knowledge to share or want more information on this topic, email deaweb@niaid.nih.gov with the title of this page or its URL and your question or comment. Thanks for helping us clarify and expand our knowledge base.

Links

Activity Codes, Organization Codes, and Definitions Used in Extramural Programs

GMAC Policy Directive: Email Co-fund Worksheet

Grants Management Policy Topic: Intra-Agency Agreements

Grants Timeline for Fiscal Year

Guidance on Maintaining Official Records, NIH Manual Chapter 1743, Keeping and Destroying Records

Release of Funds for Solicited, Opportunity Pool, and Career Transition (K99/R00) Awards SOP

NIH Manual Chapter 1130, Delegation of Authority

NIH Manual Chapter 1165, Interagency and Intra-agency Agreements

NIH Manual Chapter 55010, Cofunding Assistance Awards

Sample MOU/Intra-Agency Agreement Between ICs