WAIS Document RetrievalFrom the Privacy Act Online via GPO Access [wais.access.gpo.gov]
[DOCID:agri_003-8]                         


USDA/OIG-5

System name: 

       Consolidated Assignments Personnel Tracking Administrative 
   Information Network (CAPTAIN), USDA/OIG.
     System location: 
       U.S. Department of Agriculture, National Computer Center, 8930 
   Ward Parkway, Kansas City, Missouri 64114.
     Categories of individuals covered by the system: 
       OIG professional employees who participate in either audit or 
   investigative assignments.
       Subjects of investigations.
     Categories of records in the system: 
       CAPTAIN provides OIG management officials with a wide range of 
   information on audit and investigative operations. The system 
   identifies individual assignments of employees and provides 
   information on their use of direct and indirect time, significant 
   dates relating to each assignment, reported dollar deficiencies, 
   recoveries, penalties, the number of investigative prosecutions, 
   convictions, other legal and administrative actions, and subjects of 
   investigation. The system is used to manage audit and investigative 
   assignments and to facilitate reporting of OIG activities to Congress 
   and other Governmental entities.
     Authority for maintenance of the system: 
       IG Act of 1978, 5 U.S.C. app. 3; 5 U.S.C. 301; 7 U.S.C. 2270.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses:
       Routine uses (1) through (13) listed in the system of records 
   designated USDA/OIG-1.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Records are maintained on computer discs, magnetic tape, and in 
   file folders and notebooks.
     Retrievability: 
       Information in the system generally can be retrieved by OIG 
   personnel in headquarters and the regions. Information is generally 
   retrieved by assignment number or geographic location. However, 
   information can be retrieved by any field in the system, including 
   subject name, employee name, and employee social security number.
     Safeguards: 
       Normal computer security is maintained including password 
   protection. Printouts and source documents are kept in limited-access 
   areas during duty hours and in locked offices during nonduty hours.
     Retention and disposal: 
       Computer files and other records are cleared, retired, or 
   destroyed, when no longer useful, in accordance with National 
   Archives and Records Administration General Records Schedules and 
   USDA record retention and/or destruction schedules.
     System manager(s) and address: 
       Audit Subsystem--Assistant Inspector General for Audit, Office of 
   Inspector General, U.S. Department of Agriculture, Washington, DC 
   20250-2311.
       Investigations Subsystem--Assistant Inspector General for 
   Investigations, Office of Inspector General, U.S. Department of 
   Agriculture, Washington, DC 20250-2317.
      Notification procedures:
       Any individual may request information regarding this system of 
   records, or information as to whether the system contains records 
   pertaining to him/her, from the Director, Information Management 
   Division, Policy Development and Resources Management, Office of 
   Inspector General, U.S. Department of Agriculture, Washington, DC 
   20250-2309.
     Record access procedures: 
       An individual may request access to a record in this system which 
   pertains to him/her by submitting a written request to the Director, 
   Information Management Division, Policy Development and Resources 
   Management, Office of Inspector General, U.S. Department of 
   Agriculture, Washington, DC 20250-2309.
     Contesting record procedures: 
       An individual may contest information in this system which 
   pertains to him/her by submitting a written request to the Assistant 
   Inspector General for Policy Development and Resources Management, 
   Office of Inspector General, U.S. Department of Agriculture, 
   Washington, DC 20250-2310.
     Record source categories: 
       Information in the system is obtained from various source 
   documents related to audit and investigative activities including 
   assignment letters, employee time reports, case entry sheets, etc.
     Systems exempted from certain provisions of the act: 
       Pursuant to 5 U.S.C. 552a(j)(2), the Investigations Subsystem and 
   the Employee Time System are exempted from all provisions of the 
   Privacy Act of 1974, 5 U.S.C. 552a, as amended, except subsections 
   (b), (c)(1) and (2), (e)(4)(A) through (F), (e)(6), (7), (9), (10), 
   and (11), and (i).
       Pursuant to 5 U.S.C. 552a(k)(2) and (k)(5), the Investigations 
   Subsystem and the Employee Time System are exempted from the 
   following provisions of the Privacy Act of 1974, 5 U.S.C. 552a: 
   subsections (c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f).