USDA/NASS-5 System name: List Sampling Frame, USDA/NASS. System location: Input and output files are located in Headquarters (Washington, DC) and State Statistical Offices at the following locations: Montgomery, AL 36104 Palmer, AK 99645 Phoenix, AZ 85012 Little Rock, AR 72201 Sacramento, CA 95814 Lakewood, CO 80215 Dover, DE 19901 Orlando, FL 32803 Athens, GA 30613 Honolulu, HI 96814 Boise, ID 83712 Springfield, IL 62702 West Lafayette, IN 47907 Des Moines, IA 50309 Topeka, KS 66683 Louisville, KY 40202 Baton Rouge, LA 70806 Annapolis, MD 21401 Lansing, MI 48904 St. Paul, MN 55107 Jackson, MS 39204 Columbia, MO 65202 Helena, MT 59626 Lincoln, NE 68508 Reno, NV 89557 Concord, NH 03301 Trenton, NJ 08625 Las Cruces, NM 88001 Albany, NY 12235 Raleigh, NC 27611 Fargo, ND 58102 Columbus, OH 43215 Oklahoma City, OK 73105 Portland, OR 97204 Harrisburg, PA 17110 Columbia, SC 29201 Sious Falls, SD 57117 Nashville, TN 37204 Austin, TX 78701 Salt Lake City, UT 84116 Richmond, VA 23219 Olympia, WA 98501 Charleston, WV 25312 Madison, WI 53713 Cheyenne, WY 82001 Addresses of each State Statistical Office are listed in the telephone directories of the respective cities under the heading ``United States Government, Department of Agriculture, National Agricultural Statistics Service (NASS),'' or ``(State) Agricultural Statistics Service.'' Magnetic tapes are located in the Martin Marietta Data System (MMDS) file, Orlando, Florida. Categories of individuals covered by the system: Farmers and ranchers operating farms and ranches. Categories of records in the system: Farm operator's Social Security Number/Employer Identification Number. Authority for maintenance of the system: 7 U.S.C. 2204. Purpose(s): The farm operator's Social Security Number/Employer Identification Number is maintained to assist in identifying duplication of names between various probability list samples and NASS's area frame surveys. Social Security Numbers are also used when matching names currently on NASS's list sampling frame with lists maintained by other governmental agencies as part of the NASS list building and maintenance process. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: (1) Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual. (2) Data are provided to the Department of Commerce, Bureau of the Census, for mail list development for periodic Census of Agriculture. (3) Disclosure may be made to a private firm for the purpose of collating, analyzing, aggregating, or otherwise maintaining or servicing the records in this system. Such contractor will be required to maintain Privacy Act safeguards with respect to the records. (4) Disclosure may be made to State Statistical Office employees performing functions for NASS pursuant to agreements between NASS and their respective State governments. (5) Disclosure may be made to cooperators and grantees performing statistical research for NASS pursuant to cooperative agreements, cost-reimbursement agreements, or grants between NASS and the respective cooperators and grantees. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Input documents and output listings are retained in the State Statistical Offices specified above. Machine readable name, address and control data are located in the MMDS file, Orlando, Florida. Each office is able to access only its own files. Retrievability: List Sampling Frame names are indexed by a List Sampling Frame record ID assigned by each office. Each name also can be accessed by its Social Security Number. Safeguards: Output listings of the List Sampling Frame names are kept in locked file cabinets in the offices listed above. These offices are always locked when unoccupied. Magnetic tapes are stored in an area to which access is limited to authorized personnel of the MMDS network. The NASS contract with MMDS contains provisions for (1) Network Data Integrity and Security, (2) Physical Security, and (3) Data Security. Retention and disposal: Source documents are kept for a minimum of 30 days after the primary survey is summarized. The goal is to obtain information about each List Frame unit at least once every 5 years. If not obtained within this period, the unit may be removed from the active frame. System manager(s) and address: The Deputy Administrator for Operations, NASS, USDA, Washington, DC 20250-2000, or the State Statistician for each State Statistical Office at the address specified above. Notification procedure: Any individual may request information as to whether the system contains records pertaining to him or her by contacting the system manager at the address specified above. The request for information should contain: Name, address, name of system of records, and year that the questionnaire was completed. Record access procedures: Same as notification procedure. Contesting record procedures: Any individual may obtain information as to the procedures for contesting a record in this system which pertains to him or her by submitting a request to the system manager specified above. Record source categories: Names to update the List Frame are assembled from a variety of sources. Annually, data from the County Estimates Survey, Agricultural Survey Program, and other crop and livestock surveys are major sources. A Criteria questionnaire is used when Social Security Numbers/Employer Identification Numbers are missing or control data are out of date. System exempted from certain provisions of the Act: None. USDA/NASS-6 System name: Farm Costs and Returns Survey, USDA/NASS. System location: Survey questionnaires are located in State Statistical Offices at the following locations: Montgomery, AL 36104 Phoenix, AZ 85012 Little Rock, AR 72201 Sacramento, CA 95814 Lakewood, CO 80215 Orlando, FL 32803 Athens, GA 30613 Boise, ID 83712 Springfield, IL 62702 West Lafayette, IN 47907 Des Moines, IA 50309 Topeka, KS 66683 Louisville, KY 40202 Baton Rouge, LA 70806 Annapolis, MD 21401 Lansing, MI 48904 St. Paul, MN 55107 Jackson, MS 39204 Columbia, MO 65202 Helena, MT 59626 Lincoln, NE 68508 Reno, NV 89557 Concord, NH 03301 Trenton, NJ 08625 Las Cruces, NM 88001 Albany, NY 12235 Raleigh, NC 27611 Fargo, ND 58102 Columbus, OH 43215 Oklahoma City, OK 73105 Portland, OR 97204 Harrisburg, PA 17110 Columbia, SC 29201 Sioux Falls, SD 57117 Nashville, TN 37204 Austin, TX 78701 Salt Lake City, UT 84116 Richmond, VA 23219 Olympia, WA 98501 Charleston, WV 25312 Madison, WI 53713 Cheyenne, WY 82001 Addresses of each State Statistical Office are listed in the telephone directories of the respective cities under the heading ``United States Government, Department of Agriculture, National Agricultural Statistics Service (NASS),'' or ``(State) Agricultural Statistics Service.'' Magnetic tapes are located in the Martin Marietta Data System (MMDS) file, Orlando, Florida. Categories of individuals covered by the system: Farmers and ranchers selected from the Agency's List Sampling Frame or operating in selected land areas. Categories of records in the system: Information on farm operator characteristics includes: (1) Age, (2) sex, (3) race or national origin, and (4) level of education of the operator and all persons living in the operator's house. The farm operator's Social Security Number/Employer Identification Number is requested. In the Labor and Wage section, the following information is reported: (1) Average number of hours worked per week by the operator; and (2) average number of hours worked per week by partners and unpaid family workers. Information is also reported on the following non-farm items: (1) Expenses such as food and household supplies, housing and transportation, medical expenses, and other family living expenses; (2) all non-farm related assets; (3) all other debts, and (4) off-farm income by the operator and all members of the operator's household. Authority for maintenance of the system: 7 U.S.C. 2204. Purpose(s): Farm operator characteristics are part of the statistical analysis of the survey. The farm operator's Social Security Number/ Employer Identification Number is used to identify duplication of names on the Agency's List Frame. Agricultural labor and wage data, and non-farm expenses, assets, debts, and income are part of the farm budget system which measures the economic well-being of farmers. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: (1) Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual. (2) Disclosure may be made to a private firm for the purpose of collating, analyzing, aggregating, or otherwise maintaining or servicing the records in this system. Such contractor will be required to maintain Privacy Act safeguards with respect to the records. (3) Disclosure may be made to State Statistical Office employees performing functions for NASS pursuant to agreements between NASS and their respective State governments. (4) Disclosure may be made to cooperators and grantees performing statistical research for NASS pursuant to cooperative agreements, cost-reimbursement agreements, or grants between NASS and the respective cooperators and grantees. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Questionnaires are retained in the State Statistical Offices specified above. Machine readable data are located in the MMDS file, Orlando, Florida. Each office is able to access only its own files. Retrievability: List questionnaires are indexed by a List Frame record ID assigned by each office. Area frame questionnaires are identified by location of the selected land areas. Safeguards: Questionnaires are kept in locked file cabinets in the offices listed above. These offices are always locked when unoccupied. Magnetic tapes are stored in an area to which access is limited to authorized personnel of the MMDS network. The NASS contract with MMDS contains provisions for (1) Network Date Integrity and Security, (2) Physical Security, and (3) Data Security. Retention and disposal: Questionnaires are kept for 30 days after the primary survey is summarized. Edited raw data input for summary program are retained 14 months on the MMDS network and then destroyed. System manager(s) and address: The Deputy Administrator for Operations, NASS, USDA, Washington, DC 20250-2000, or the State Statistician for each State Statistical Office at the address specified above. Notification procedure: Any individual may request information as to whether the system contains records pertaining to him or her by contacting the system manager at the address specified above. The request for information should contain: Name, address, name of system of records, and year that the questionnaire was completed. Record access procedures: Same as notification procedure. Contesting record procedures: Any individual may obtain information as to the procedures for contesting a record in this system which pertains to him or her by submitting a request to the system manager specified above. Record source categories: Information in this system comes solely from farmers and ranchers who responded to NASS's Farm Costs and Returns Survey. System exempted from certain provisions of the Act: None.