From the Privacy Act Online via GPO Access [wais.access.gpo.gov] [DOCID:agri_002-3] USDA/NASS-2 System name: Agricultural Survey Program, USDA/NASS. System location: Completed survey questionnaire forms are located in State Statistical Offices at the following locations: Montgomery, AL 36104 Phoenix, AZ 85012 Little Rock, AR 72201 Sacramento, CA 95814 Lakewood, CO 80215 Orlando, FL 32803 Athens, GA 30613 Honolulu, HI 96814 Boise, ID 83712 Springfield, IL 62702 West Lafayette, IN 47907 Des Moines, IA 50309 Topeka, KS 66683 Louisville, KY 40202 Baton Rouge, LA 70806 Annapolis, MD 21401 Lansing, MI 48904 St. Paul, MN 55107 Jackson, MS 39204 Columbia, MO 65202 Helena, MT 59626 Lincoln, NE 68508 Reno, NV 89557 Concord, NH 03301 Trenton, NJ 08625 Las Cruces, NM 88001 Albany, NY 12235 Raleigh, NC 27611 Fargo, ND 58102 Columbus, OH 43215 Oklahoma City, OK 73105 Portland, OR 97204 Harrisburg, PA 17110 Columbia, SC 29201 Sioux Falls, SD 57117 Nashville, TN 37204 Austin, TX 78701 Salt Lake City, UT 84116 Richmond, VA 23219 Olympia, WA 98501 Charleston, WV 25312 Madison, WI 53713 Cheyenne, WY 82001 Addresses of each State Statistical Office are listed in the telephone directories of the respective cities under the heading ``United States Government, Department of Agriculture, National Agricultural Statistics Service (NASS),'' or ``(State) Agricultural Statistics Service.'' Magnetic tapes are located in the Martin Marietta Data System (MMDS) file, Orlando, Florida. Categories of individuals covered by the system: Farmers and ranchers operating in selected small land areas and a sample of farmers and ranchers selected from the Agency's List Sampling Frame. Categories of records in the system: Farm operator's Social Security Number/Employer Identification Number. Authority for maintenance of the system: 7 U.S.C. 2204. Purpose(s): The Farm Operator's Social Security Number/Employer Identification Number is requested to assist in identifying duplication of names on the Agency's List Frame. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: (1) Data are provided to the Department of Commerce, Bureau of the Census, for mail list evaluation for periodic Census of Agriculture. (2) Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual. (3) Disclosure may be made to a private firm for the purpose of collating, analyzing, aggregating, or otherwise maintaining or servicing the records in this system. Such contractor will be required to maintain Privacy Act safeguards with respect to the records. (4) Disclosure may be made to State Statistical Office employees performing functions for NASS pursuant to agreements between NASS and their respective State governments. (5) Disclosure may be made to cooperators and grantees performing statistical research for NASS pursuant to cooperative agreements, cost-reimbursement agreements, or grants between NASS and the respective cooperators and grantees. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Questionnaires are retained in the State Statistical Offices specified above. Machine readable data are located in the MMDS file, Orlando, Florida. Each office is able to access only its own files. Retrievability: Questionnaires and magnetic tapes are indexed by the location of the selected small land areas or by a List Sampling Frame record ID assigned by each office. Safeguards: Questionnaires are kept in locked file cabinets in the offices listed above. These offices are always locked when unoccupied. Magnetic tapes are stored in an area to which access is limited to authorized personnel of the MMDS network. The NASS contract with MMDS contains provisions for (1) Network Data Integrity and Security, (2) Physical Security, and (3) Data Security. Retention and disposal: Questionnaires are kept for 30 days after the primary survey is summarized. Edited raw data input for summary programs are retained 14 months on the MMDS network and then destroyed. System manager(s) and address: The Deputy Administrator for operations, NASS, USDA, Washington, DC 20250-2000, or the State Statistician for each State Statistical Office at the address specified above. Notification procedure: Any individual may request information as to whether the system contains records pertaining to him or her by contacting the system manager at the address specified above. The request for information should contain: Name, address, name of system of records, and year that the questionnaire was completed. Record access procedures: Same as notification procedure. Contesting record procedures: Any individual may obtain information as to the procedures for contesting a record in this system which pertains to him or her by submitting a request to the system manager specified above. Record source categories: Information in this system comes solely from farmers and ranchers who responded to NASS's Agricultural Survey Program. System claimed from certain provisions of the Act: None.