WAIS Document RetrievalFrom the Privacy Act Online via GPO Access [wais.access.gpo.gov]
[DOCID:agri_000-33]                         

DEPARTMENT OF AGRICULTURE

USDA/FSA-3

System name: 

       Consultants File, USDA/FSA-3.
     System location: 
       Information Technology Services Division, USDA/FSA, Stop 0580, PO 
   Box 2415, Washington DC 20013-2415.
     Categories of individuals covered by the system: 
        Individuals who perform consulting services for FSA.
     Categories of records in the system: 
       The information in this system consists of a summary of 
   negotiations, executed contracts, descriptions of work and of work 
   performed, schedules and purchase orders.
     Authority for maintenance of the system:
       5 U.S.C 301; 15 U.S.C. 714-714p.
   Purpose(s): 
       This system enables FSA to properly edit work performed by 
   consultants for the agency.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       Records contained in this system may be disclosed:
       (1) To the appropriate agency, whether Federal, State, local or 
   foreign, charged with responsibility for investigating or prosecuting 
   a violation of law, or enforcing or implementing a statute, or rule, 
   regulation or order issued pursuant thereto, when information 
   available indicates a violation or potential violation of law, 
   whether civil, criminal or regulatory in nature, and whether arising 
   by general statute or particular program statute, or by rule, 
   regulation or order issued pursuant thereto;
       (2) To a court, magistrate or administrative tribunal, or to 
   opposing counsel in a proceeding before any of the above, of any 
   record within the system which constitutes evidence in that 
   proceeding, or which is sought in the course of discovery to the 
   extent that what is disclosed is relevant to the subject matter 
   involved in a pending judicial or administrative proceeding; and
       (3) To a congressional office from the record of an individual in 
   response to an inquiry from the congressional office made at the 
   request of the individual to whom the record pertains.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       The records are maintained in files folders at office listed 
   above.
     Retrievability: 
       The records may be indexed by name of the consultant or by FSA 
   contract number.
     Safeguards: 
       Records are kept in a locked Government office building. Access 
   to these records are limited to authorized FSA personnel and 
   representatives. Records stored in computer files are protected by 
   passwords and other electronic security systems.
     Retention and disposal: 
       The records are retained for 6 years after the fiscal year 
   contract is awarded.
     System manager(s) and address: 
       Director, Information Technology Services Division, USDA/FSA, 
   Stop 0580, PO 2415, Washington, DC 20013-2415.
     Notification procedure:
       An individual may request information regarding this system of 
   records, or information as to whether this system contains records 
   pertaining to such individual from the System Manager listed above.
     Record access procedures: 
       An individual may obtain information about a record in the system 
   which pertains to such individual by submitting a written request to 
   the above listed System Manager. The envelope and letter should be 
   marked ``Privacy Act Request.'' A request for information pertaining 
   to an individual should contain: Name, address, ZIP code, name of 
   system of record, year of records in question, and any other 
   pertinent information to help identify the file.
     Contesting record procedures: 
       Individuals desiring to contest or amend information maintained 
   in the system should direct their request to the above listed System 
   Manager, and should include the reason for contesting it and the 
   proposed amendment to the information with supporting information to 
   show how the record is inaccurate. A request for contesting records 
   pertaining to an individual should contain: Name, address, ZIP code, 
   name of system of record, year of records in question, and any other 
   pertinent information to help identify the file.
     Record source categories: 
       Information in this system is provided by the individual 
   consultants, FSA employees and representatives, third party 
   observers, the Office of Inspector General, and other investigatory 
   agencies.