WAIS Document RetrievalFrom the Privacy Act Online via GPO Access [wais.access.gpo.gov]
[DOCID:agri_001-20]                         


USDA/FNS-5

System name:

       Information on Persons Disqualified from the Food Stamp Program, 
   USDA/FNS-5.
     Security classification: 
       None.
     System location: 
       This system of records is under the control of the Deputy 
   Administrator, Food Stamp Program, Food and Nutrition Service, United 
   States Department of Agriculture, 3101 Park Center Drive, Alexandria, 
   Virginia 22302. The data will be maintained at the Department's 
   National Computer Center, Kansas City, Missouri (NCC-KC).
     Categories of individuals covered by the system: 
       The system consists of information on individuals who have been 
   disqualified from food stamp participation for intentionally 
   violating Food Stamp Program regulations.
     Categories of records in the system: 
       The system consists of standardized records containing 
   identifying information (first name, middle initial, last name; 
   Social Security number; date of birth; and sex) on individuals 
   disqualified from the Food Stamp Program and information identifying 
   the location, date(s) and length(s) of any disqualification 
   determined and imposed.
     Authority for maintenance of the system: 
       7 U.S.C. 2011-2031.
   Purpose(s):
       To facilitate the Congressional mandate to increase the severity 
   of disqualifications from the Food Stamp Program for repeated 
   instances of fraudulently obtaining Food Stamp Program benefits and 
   to verify eligibility of applicants for Food Stamp Program benefits.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       Records contained in this system may be disclosed, as part of a 
   computer matching program or otherwise, to State agency personnel 
   responsible for investigating or prosecuting violations of the Food 
   Stamp Program regulations, and to Federal, State, and local officials 
   responsible for administration of the Food Stamp Program. Records 
   contained in this system also may be disclosed to the General 
   Accounting Office for program audit purposes.
     Policies and practices for storing, retrieving, accessing, 
   retaining, and disposing of records in the system: 
     Storage: 
       Records are maintained on the Department's computers at the NCC-
   KC or on magnetic tapes at that facility.
     Retrievability: 
       Records may be indexed and retrieved by name of the individual, 
   by Social Security Number, by Federal Information Processing Standard 
   (FIPS) code, or by a State case-file identification number.
     Safeguards: 
       Records will be available only to identified State agency 
   personnel charged with Food Stamp Program enforcement. Voice 
   recognition technology may be used; such a system will release 
   information only to authorized individuals calling from authorized 
   telephone numbers. On-line access to the NCC-KC data base will be 
   restricted to FNS personnel charged with system management. The NCC-
   KC is the repository of numerous Department systems of records and 
   other sensitive data bases. It was constructed and is maintained as a 
   highly secure facility.
       State agencies will be provided information from this system of 
   records only upon entering into a written agreement with FNS. This 
   agreement includes the understanding that State agencies will provide 
   full security for data released to them and will limit access to this 
   data to authorized personnel only. Any reports generated by FNS will 
   be for system evaluation purposes only and will be maintained in 
   secured offices and facilities.
     Retention and disposal: 
       Because the law mandates a longer disqualification period if 
   there have been any prior disqualifications, FNS intends to maintain 
   these records permanently in an electronic or magnetic tape mode.
     System manager(s) and address: 
       Director, Program Accountability Division, Food Stamp Program, 
   Food and Nutrition Service, United States Department of Agriculture, 
   3101 Park Center Drive, room 907, Alexandria, Virginia 22302. 
   Telephone: (703) 305-2414.
     Notification procedure: 
       Any individual may request information regarding this system of 
   records, or information as to whether the system contains records 
   pertaining to him, from the System Manager listed above.
     Record access procedure:
       An individual may obtain information about a record in the system 
   which pertains to him by submitting a written request to the Systems 
   Manger listed above. The envelope and the letter should be marked 
   ``Privacy Act Request.''
       A request for information pertaining to an individual should 
   contain the name, address, date of birth and social security number 
   of the individual, and any other information that will assist in 
   locating the record.
     Contesting record procedures: 
       Individuals desiring to contest or amend information maintained 
   in the system should direct their request to the system manager 
   listed above, the reasons for contesting it and the proposed 
   amendment to the information with supporting information to show how 
   the record is inaccurate.
     Record source categories: 
       Information in this system is provided by State agency personnel 
   responsible for investigating cases involving intentional violations 
   of Food Stamp Program Regulations.